CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, AUGUST 23, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:33 p.m., Thursday, August 23, 2007, by Mark Lawrence, Chairman.
II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Absent
Connie Hess Present
Mark Lawrence Present
Randy Nicholson Present
Don Oliver Present
Josh Roman Present
Melissa Smithmier Present
Pamela Womack Present
City of Lakeland staff members present were City Manager Robert Wherry, Growth Management Director J Higbee, and Theresa Meyer.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, July 26, 2007, 6:30 p.m
Motion made by Connie Hess to accept the July 26, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Pamela Womack.
Motion carried, voice vote, all in favor.
IV. PUBLIC DISCUSSION:
None.
V. REPORTS FROM MEMBERS OF THE BOARD:
- Update on Lakeland’s Chamber of Commerce. (Oliver)
The next meeting of the Lakeland Chamber of Commerce will be Thursday, September 13, 11:30 AM at the Stonebridge Clubhouse.
The Chamber Board will meet on August 31, 2007 to discuss membership and the Lakeland Business Phone Book.
The Chamber website has been revised to include the City Hall telephone number and mailing address as contact information for the Chamber.
- Update on New Business Licenses. (Franklin)
There were two new businesses during the month of August. Mark Lawrence will make initial contact and Don Oliver will make a follow-up call for the Chamber.
- Update on Planning Department. (Higbee)
Growth Management Director, J Higbee, distributed a printed Planning Department Report. New items appeared in blue text.
Mr. Higbee gave a status report on items discussed at the August 20, 2007, MPC meeting.
Lakeland Commons: withdrew due to denial recommendation.
Starbucks (at I-40 and Canada Road): postponed indefinitely due to the interchange project.
Herons Ridge Sections C & D: approval recommendation by MPC at Special meeting held July 30, 2007 - will go forward to BOC.
Equestria: approval recommendation by MPC August 20, 2007 - will go forward to BOC
- Update on Lakeland Land Development Regulations and Design Guidelines. (Higbee)
There will be a staff-led Advisory Committee meeting in September. It will be an educational meeting to help prepare for the next meeting with Farr & Associates. Anyone may attend and observe.
Farr & Associates should be here in October. They should begin to bring in some recommendations.
The project is expected to be adopted in June 0r July of 2008.
- Update on University of Memphis Retail Market Study. (Higbee)
Copies of the study were emailed to EDC members. Mr. Higbee will present the study to the Board of Commissioners for acceptance.
- Update on I-40 and Canada Road Interchange project. (Wherry)
The City of Lakeland received a letter announcing TDOT’s selection of the Diamond Interchange design. They did provide the option of building the Single Point Urban Interchange design if the City provides the additional funds.
The Board of Commissioners will hold a Special Meeting on Monday, August 27, 2007, at 6 PM to discuss this project.
VI. OLD BUSINESS:
1. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
The first meeting will be held September 19 from 2-5 PM at the IH Clubhouse. There have been 15 replies to date.
Discussion. No action taken.
2. Discussion on Economic Development Commission participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)
Mr. Lawrence and Mr. Oliver shared materials and information they obtained from the Mid-south Fall Retailer Kickoff event with the group.
Mr. Lawrence and Mr. Oliver had the opportunity to speak with Chamber members from other cities regarding the transition from a volunteer organization to having paid staff.
Discussion. No action taken.
VII. NEW BUSINESS:
1. Discussion on Economic Development Commission endorsing and facilitating a new Board/Commission member orientation in January 2008. (Lawrence)
Mark Lawrence moved to explore and formalize Board Member Orientation for presentation to the Board of Commissioners as a requirement for new Board members and as a condition of appointment. Connie Hess seconded the motion.
Motion carried. Voice vote, all in favor.
VIII. ANNOUNCEMENTS:
Josh Roman announced that he will present the Resolution for the Wireless Project to the Board of Commissioners in the form of a PowerPoint presentation on Monday, August 27. Mr. Roman notified Parks and Recreation Director, Brenda Lockhart, via email about the project so she could forward the information to Parks and Recreation Board members.
IX. ADJOURNMENT:
There being no other business to discuss, Melissa Smithmier moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.
The meeting adjourned at 7:58 p.m.
These minutes were approved September 27, 2007.
___________________________________
Connie Hess, Acting-Chair
ATTEST:
___________________________________
Sontidra Franklin, City Recorder
Thursday, October 4, 2007
Tuesday, September 25, 2007
CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, July 26, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, July 26, 2007.
II. ROLL CALL:
Kathleen Brasfield, John Dudas, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, Melissa Smithmier and Pamela Womack were present.
City of Lakeland staff members present were J Higbee and Theresa Meyer.
Following Roll Call, the Agenda was amended to take the following items out of order.
Motion by Chairman Mark Lawrence to place New Business item 1 immediately following Reports from Members of the Board. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.
Motion by Josh Roman to place Old Business item 1 after New Business item 1 following Reports from Members of the Board. Chairman Lawrence seconded the motion.
Motion carried, voice vote, all in favor.
IV. PUBLIC DISCUSSION:
None.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Don Oliver reported that the July 12, 2007, Chamber After Hours meeting had approximately 60 people in attendance. The meeting featured a TVA presentation by Mark Lawrence. Trustmark Bank was the sponsor for the quarter.
The luncheon meeting will be held August 8, 2007, at 11:30 a.m. at the Stonebridge Clubhouse. Josh Roman is in charge of the speakers and will invite individuals running for commission spots.
The Chamber Board will meet August 3, 2007, at 11:30 a.m., and will discuss goals.
The Business Phone Book is one project the Chamber will focus on. Kathleen Brasfield is in charge of the project.
There are currently 40 Chamber members.
Southland Log Homes has volunteered to host a morning coffee for Chamber members and general public.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, June 28, 2007, 6:30 p.m.
Motion to accept the June 28, 2007 Meeting Minutes as written. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.
V. REPORTS FROM MEMBERS OF THE BOARD (continued):
Update on New Businesses. (Franklin)
There was one new business since the June 28, 2007 EDC Meeting. Chairman Lawrence asked that phone numbers be included on the New Businesses Report so the Chamber may conduct follow-up activities.
(Report attached.)
Update on Planning Department. (Higbee)
J Higbee reported on a new submission for a site plan on the west side of Canada Road in front of Canada Woods Subdivision. It is approximately three-acres for a primarily retail development.
Mr. Higbee displayed a City map highlighting the locations of serious retail inquiries and those having a preliminary approval within the last year or two.
VII. NEW BUSINESS:
1. Discussion and/or action on the University of Memphis Retail Assessment Study. (Higbee)
Mr. Higbee has received the first draft of the study. EDC members will receive a mark up or final product by the August 23, 2007 meeting. Mr. Higbee provided comments based on a quick scan of the study.
(Report attached.)
The study defines what it thinks the market area for Lakeland is. The current market area is 32,000 people. It is projected that in four to five years it will be up to about 75,000.
In four to five years, there will be 90,000-150,000 square feet of additional retail in the Lakeland service area. The number one biggest individual sector is sit-down, full-service restaurants.
General discussion. No action taken.
Mr. Higbee updated the group on the Farr Code Re-write Project. Two public meetings where held earlier this year in March and May. They are expected to return in September or October. Mr. Higbee will have another Advisory Committee meeting prior to the fall meeting with Farr and Associates.
Following additional discussion regarding retail development in Lakeland, Josh Roman made a motion to take Old Business item 2 before Old Business item 1. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.
VI. OLD BUSINESS:
2. Discussion on status of representative from EDC to serve on Advisory Committee with Farr and Associates for the Code re-write project. (Hess)
Recognizing that the EDC currently has a member (Kathleen Brasfield) on the Advisory Committee, Mr. Higbee has decided not to add an additional EDC member. Mr. Higbee stated that individuals may attend and observe all Advisory Committee meetings. He emphasized that anyone can attend and participate in the public meetings.
Following discussion, John Dudas moved to add a “status report” given by Kathleen Brasfield to future MPC Agendas. The motion was seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.
1. Discussion and/or action on wireless access in key City locations. (Roman)
Mark Lawrence moved to relax the rules to allow discussion. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.
Following discussion and a question and answer period with Michael Allsup and Forrest Man of Critical Edge Tech, LLC, Josh Roman moved to forward a “Resolution of the Lakeland Economic Development Commission Recommending to the Lakeland Board of Commissioners that ‘WI FI’ (Wireless Internet) sites be provided in Lakeland.” The motion was seconded by John Dudas.
Additional discussion followed. Josh Roman called for a vote.
Motion carried, role call vote, 6-0-2-1.
Brasfield, Kathleen Pass
Dudas, John Yea
Hess, Connie Pass
Lawrence, Mark Yea
Nicholson, Randy Abstain
Oliver, Don Yes
Roman, Josh Yes
Smithmier, Melissa Yea
Womack, Pamela Yea
3. Discussion on I-40 and Canada Road Interchange project. (Lawrence/Hess)
In the meeting at Nashville, TDOT supported the Diamond design. The overall feeling of citizens is to “just get something done”. Once a decision is made, a public meeting will be held to announce the design decision. Once a decision is made, we need to determine to support it and push for it. Chairman Lawrence will check on the status of this project with Interim City Engineer, David Smith.
4. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
Husband and wife teams will count as one. Seventeen are signed up counting families as individuals.
EDC_lakelandtn@yahoo.com is the email account that Mr. Lawrence has set up.
Chairman Lawrence has given J Higbee a list of items that the Retail Development Team will want to look at such as: most recent Census information, most recent transportation plan, and land use map.
Connie Hess will coordinate a meeting during the second week of September. The meetings will probably be scheduled on Tuesday or Thursday afternoon or evening.
General discussion, No action taken.
VII. NEW BUSINESS:
2. Discussion and/or action regarding EDC participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)
Following discussion, John Dudas moved to ask City Manager, Robert Wherry, if the City of Lakeland would sponsor two Economic Development Commission members selected by the EDC Chairman to attend the Mid-south Fall Retailer Kickoff event. Motion seconded by Don Oliver.
Motion carried, voice vote, all in favor.
Don Oliver made a motion for the Lakeland Economic Development Commission to sponsor a golf hole for $100 at the Mid-south Fall Retailer Kickoff event. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.
VIII. ANNOUNCEMENTS:
John Dudas announced Lake Forest, Phase 1, will be going to Municipal Planning Commission for final approval on August 20, 2007.
Mark Lawrence announced the final reading on the Sign Ordinance will be Wednesday, August 1, 2007.
IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.
The meeting adjourned at 8:44 p.m.
These minutes were approved August 23, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, July 26, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, July 26, 2007.
II. ROLL CALL:
Kathleen Brasfield, John Dudas, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, Melissa Smithmier and Pamela Womack were present.
City of Lakeland staff members present were J Higbee and Theresa Meyer.
Following Roll Call, the Agenda was amended to take the following items out of order.
Motion by Chairman Mark Lawrence to place New Business item 1 immediately following Reports from Members of the Board. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.
Motion by Josh Roman to place Old Business item 1 after New Business item 1 following Reports from Members of the Board. Chairman Lawrence seconded the motion.
Motion carried, voice vote, all in favor.
IV. PUBLIC DISCUSSION:
None.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Don Oliver reported that the July 12, 2007, Chamber After Hours meeting had approximately 60 people in attendance. The meeting featured a TVA presentation by Mark Lawrence. Trustmark Bank was the sponsor for the quarter.
The luncheon meeting will be held August 8, 2007, at 11:30 a.m. at the Stonebridge Clubhouse. Josh Roman is in charge of the speakers and will invite individuals running for commission spots.
The Chamber Board will meet August 3, 2007, at 11:30 a.m., and will discuss goals.
The Business Phone Book is one project the Chamber will focus on. Kathleen Brasfield is in charge of the project.
There are currently 40 Chamber members.
Southland Log Homes has volunteered to host a morning coffee for Chamber members and general public.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, June 28, 2007, 6:30 p.m.
Motion to accept the June 28, 2007 Meeting Minutes as written. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.
V. REPORTS FROM MEMBERS OF THE BOARD (continued):
Update on New Businesses. (Franklin)
There was one new business since the June 28, 2007 EDC Meeting. Chairman Lawrence asked that phone numbers be included on the New Businesses Report so the Chamber may conduct follow-up activities.
(Report attached.)
Update on Planning Department. (Higbee)
J Higbee reported on a new submission for a site plan on the west side of Canada Road in front of Canada Woods Subdivision. It is approximately three-acres for a primarily retail development.
Mr. Higbee displayed a City map highlighting the locations of serious retail inquiries and those having a preliminary approval within the last year or two.
VII. NEW BUSINESS:
1. Discussion and/or action on the University of Memphis Retail Assessment Study. (Higbee)
Mr. Higbee has received the first draft of the study. EDC members will receive a mark up or final product by the August 23, 2007 meeting. Mr. Higbee provided comments based on a quick scan of the study.
(Report attached.)
The study defines what it thinks the market area for Lakeland is. The current market area is 32,000 people. It is projected that in four to five years it will be up to about 75,000.
In four to five years, there will be 90,000-150,000 square feet of additional retail in the Lakeland service area. The number one biggest individual sector is sit-down, full-service restaurants.
General discussion. No action taken.
Mr. Higbee updated the group on the Farr Code Re-write Project. Two public meetings where held earlier this year in March and May. They are expected to return in September or October. Mr. Higbee will have another Advisory Committee meeting prior to the fall meeting with Farr and Associates.
Following additional discussion regarding retail development in Lakeland, Josh Roman made a motion to take Old Business item 2 before Old Business item 1. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.
VI. OLD BUSINESS:
2. Discussion on status of representative from EDC to serve on Advisory Committee with Farr and Associates for the Code re-write project. (Hess)
Recognizing that the EDC currently has a member (Kathleen Brasfield) on the Advisory Committee, Mr. Higbee has decided not to add an additional EDC member. Mr. Higbee stated that individuals may attend and observe all Advisory Committee meetings. He emphasized that anyone can attend and participate in the public meetings.
Following discussion, John Dudas moved to add a “status report” given by Kathleen Brasfield to future MPC Agendas. The motion was seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.
1. Discussion and/or action on wireless access in key City locations. (Roman)
Mark Lawrence moved to relax the rules to allow discussion. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.
Following discussion and a question and answer period with Michael Allsup and Forrest Man of Critical Edge Tech, LLC, Josh Roman moved to forward a “Resolution of the Lakeland Economic Development Commission Recommending to the Lakeland Board of Commissioners that ‘WI FI’ (Wireless Internet) sites be provided in Lakeland.” The motion was seconded by John Dudas.
Additional discussion followed. Josh Roman called for a vote.
Motion carried, role call vote, 6-0-2-1.
Brasfield, Kathleen Pass
Dudas, John Yea
Hess, Connie Pass
Lawrence, Mark Yea
Nicholson, Randy Abstain
Oliver, Don Yes
Roman, Josh Yes
Smithmier, Melissa Yea
Womack, Pamela Yea
3. Discussion on I-40 and Canada Road Interchange project. (Lawrence/Hess)
In the meeting at Nashville, TDOT supported the Diamond design. The overall feeling of citizens is to “just get something done”. Once a decision is made, a public meeting will be held to announce the design decision. Once a decision is made, we need to determine to support it and push for it. Chairman Lawrence will check on the status of this project with Interim City Engineer, David Smith.
4. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
Husband and wife teams will count as one. Seventeen are signed up counting families as individuals.
EDC_lakelandtn@yahoo.com is the email account that Mr. Lawrence has set up.
Chairman Lawrence has given J Higbee a list of items that the Retail Development Team will want to look at such as: most recent Census information, most recent transportation plan, and land use map.
Connie Hess will coordinate a meeting during the second week of September. The meetings will probably be scheduled on Tuesday or Thursday afternoon or evening.
General discussion, No action taken.
VII. NEW BUSINESS:
2. Discussion and/or action regarding EDC participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)
Following discussion, John Dudas moved to ask City Manager, Robert Wherry, if the City of Lakeland would sponsor two Economic Development Commission members selected by the EDC Chairman to attend the Mid-south Fall Retailer Kickoff event. Motion seconded by Don Oliver.
Motion carried, voice vote, all in favor.
Don Oliver made a motion for the Lakeland Economic Development Commission to sponsor a golf hole for $100 at the Mid-south Fall Retailer Kickoff event. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.
VIII. ANNOUNCEMENTS:
John Dudas announced Lake Forest, Phase 1, will be going to Municipal Planning Commission for final approval on August 20, 2007.
Mark Lawrence announced the final reading on the Sign Ordinance will be Wednesday, August 1, 2007.
IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.
The meeting adjourned at 8:44 p.m.
These minutes were approved August 23, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
Monday, July 9, 2007
CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
SATURDAY, JUNE 2, 2007, 7 AM
CRACKER BARREL, 9649 DAVIES PLANTATION rOAD,
LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 7:05 a.m., Saturday, June 2, 2007.
II. ROLL CALL:
Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.
Kathleen Brasfield, John Dudas, and Melissa Smtihmier were absent.
Lakeland City Staff members present were Robert Wherry and Theresa Meyer.
III. OLD BUSINESS:
1. Discussion and possible action on the I-40 & Canada Road Interchange Project.
One Public Hearing will be held after TDOT selects the design option for the I-40 and Canada Road interchange. The Interim City Engineer David Smith and Construction Engineer James Collins will travel to Nashville Monday, June 18, to meet with TDOT officials and deliver petitions and letters supporting the Single Point Urban Interchange design.
Petitions and letters need to be returned to City Hall by 4:30 p.m. on Friday, June 15. Suggested methods for obtaining signatures and letters are: a mass mailing to residents, posting signs requesting support at the interchange, distributing letter/petitions at local businesses, publishing information and documents on the City website, emailing HOAs, distributing letters/petitions at interchange.
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
SATURDAY, JUNE 2, 2007, 7 AM
CRACKER BARREL, 9649 DAVIES PLANTATION rOAD,
LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 7:05 a.m., Saturday, June 2, 2007.
II. ROLL CALL:
Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.
Kathleen Brasfield, John Dudas, and Melissa Smtihmier were absent.
Lakeland City Staff members present were Robert Wherry and Theresa Meyer.
III. OLD BUSINESS:
1. Discussion and possible action on the I-40 & Canada Road Interchange Project.
One Public Hearing will be held after TDOT selects the design option for the I-40 and Canada Road interchange. The Interim City Engineer David Smith and Construction Engineer James Collins will travel to Nashville Monday, June 18, to meet with TDOT officials and deliver petitions and letters supporting the Single Point Urban Interchange design.
Petitions and letters need to be returned to City Hall by 4:30 p.m. on Friday, June 15. Suggested methods for obtaining signatures and letters are: a mass mailing to residents, posting signs requesting support at the interchange, distributing letter/petitions at local businesses, publishing information and documents on the City website, emailing HOAs, distributing letters/petitions at interchange.
Copies of the letter and petition were reviewed. Following brief discussion, EDC members signed letters/petitions and took multiple copies for distribution.
IV. ADJOURNMENT:
There being no other business to discuss, Randy Nicolson moved to adjourn the meeting, seconded by Josh Roman.
Motion carried, voice vote, all in favor.
IV. ADJOURNMENT:
There being no other business to discuss, Randy Nicolson moved to adjourn the meeting, seconded by Josh Roman.
Motion carried, voice vote, all in favor.
The meeting adjourned at 7:42 a.m.
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
Sontidra Franklin, City Recorder
CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, May 24, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, May 24, 2007.
II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.
John Dudas and Melissa Smithmier were absent.
Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, April 26, 2007, 6:30 p.m.
Mark Lawrence requested the April 26, 2007 Minutes be amended under Old Business, Item #1 to read “due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.”
Connie Hess moved to approve the minutes as amended. Motion seconded by Kathleen Brasfield.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
Guests present were Lakeland resident, Jerry Chism, who has expressed interest in participating in the Retail Development Team, Chuck Marquest, TVA Leader of Consumer Connection program, and Lakeland resident and Park Board member, Hank Hess.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Next meeting will be held on Thursday, June 14 at 11:30 AM at Stonebridge Clubhouse. The next business “after hours” meeting will be Thursday, July 12, at 5:30 PM, at the Oakwood Clubhouse. Chuck Marquest, TVA Leader of the Consumer Connection, is the scheduled speaker for this meeting.
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, May 24, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, May 24, 2007.
II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.
John Dudas and Melissa Smithmier were absent.
Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, April 26, 2007, 6:30 p.m.
Mark Lawrence requested the April 26, 2007 Minutes be amended under Old Business, Item #1 to read “due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.”
Connie Hess moved to approve the minutes as amended. Motion seconded by Kathleen Brasfield.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
Guests present were Lakeland resident, Jerry Chism, who has expressed interest in participating in the Retail Development Team, Chuck Marquest, TVA Leader of Consumer Connection program, and Lakeland resident and Park Board member, Hank Hess.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Next meeting will be held on Thursday, June 14 at 11:30 AM at Stonebridge Clubhouse. The next business “after hours” meeting will be Thursday, July 12, at 5:30 PM, at the Oakwood Clubhouse. Chuck Marquest, TVA Leader of the Consumer Connection, is the scheduled speaker for this meeting.
The Chamber needs help recruiting new members. There are 28 paid members.
The Chamber is encouraging businesses to set up booths and participate in the “Happy Birthday, Lakeland” celebration.
Update on new business inquiries/licenses. (Staff)
No report submitted; no report given.
The Chamber is encouraging businesses to set up booths and participate in the “Happy Birthday, Lakeland” celebration.
Update on new business inquiries/licenses. (Staff)
No report submitted; no report given.
Update on Planning Department. (Higbee)
The Municipal Planning Commission approved the Preliminary Site Plan for Fairway Meadows Commercial Development, Lot 4. This is an 8750 square foot retail development located next to the Highway 64 Auto Zone (one building with multiple spaces). They still have to submit a Final Site Plan.
The Corner Shops of Canada Road was approved in April. Jim Atkinson is handling the project. Revisions have been recommended to improve its appearance.
The website Planning page is now available at www.lakelandtn.gov.
Copies of the Lakeland Development Handbook are available and will be distributed to Boards and Commissions.
The REDC study is scheduled to be completed June 30 by University of Memphis.
Update on Lakeland Special Census. (Wherry)
The final count was 10,848. The figure will be verified by the State. Ten percent of ten percent will be checked.
VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
White paper was distributed (copy attached). The purpose is to decide whether or not the EDC should move forward on making a recommendation for use within the City or to help attract businesses. Providing wireless access will help promote a positive image and make Lakeland more attractive to businesses.
Following general discussion, Mark Lawrence moved to continue the discussion with the inclusion of cost estimates from a least two potential providers as well as a bullet-point preparation of cost/benefit analysis. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.
2. Discussion on participation in the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
The following individuals have expressed an interest in participating in the program: Jerry Chism, Gerrit Verschuur, Hank and Connie Hess, Rudolph Jones, Kathleen and Michael Brasfield.
Chuck Marquest was introduced as the point of contact for the Consumer Connection Program. Following a brief overview of the program, Chairman Lawrence opened the floor for questions.
The purpose of the program is to design a retail attraction package. The plan will be adapted to suit the City of Lakeland.
The team will begin in September 2007 with a minimum of 10-15 participants.
3. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A public meeting will be held once TDOT makes a decision on a design for the I-40/Canada Road Interchange.
Brochures were prepared to educate individuals about the two designs being considered.
Motion made by Connie Hess to suspend the rules to permit Hank Hess to comment. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.
Mr. Hess suggested compiling form letters, distributing the letters to the general public with return envelopes, and hand-delivering returned letters to State and local officials.
Following general discussion, Josh Roman moved to have City Manager, Robert Wherry, produce and distribute letters with the appropriate return envelope. Randy Nicholson seconded the motion.
Motion carried, voice vote, all in favor.
Connie Hess moved to produce two informational brochures. One general brochure to be distributed to the general public and a detailed brochure to be inserted with the letters. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.
VII. NEW BUSINESS:
Connie Hess moved to add an Economic Development Commission representative to serve on the Advisory Committee with Farr and Associates on the Code re-write.
Procedural question: Commissioner Nicholson questioned whether action could be taken on an item that had not been placed on the Agenda.
Following general discussion, the item was tabled until the June 28, 2007 Agenda.
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting, seconded by Don Oliver.
Motion carried, voice vote, all in favor.
The Municipal Planning Commission approved the Preliminary Site Plan for Fairway Meadows Commercial Development, Lot 4. This is an 8750 square foot retail development located next to the Highway 64 Auto Zone (one building with multiple spaces). They still have to submit a Final Site Plan.
The Corner Shops of Canada Road was approved in April. Jim Atkinson is handling the project. Revisions have been recommended to improve its appearance.
The website Planning page is now available at www.lakelandtn.gov.
Copies of the Lakeland Development Handbook are available and will be distributed to Boards and Commissions.
The REDC study is scheduled to be completed June 30 by University of Memphis.
Update on Lakeland Special Census. (Wherry)
The final count was 10,848. The figure will be verified by the State. Ten percent of ten percent will be checked.
VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
White paper was distributed (copy attached). The purpose is to decide whether or not the EDC should move forward on making a recommendation for use within the City or to help attract businesses. Providing wireless access will help promote a positive image and make Lakeland more attractive to businesses.
Following general discussion, Mark Lawrence moved to continue the discussion with the inclusion of cost estimates from a least two potential providers as well as a bullet-point preparation of cost/benefit analysis. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.
2. Discussion on participation in the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
The following individuals have expressed an interest in participating in the program: Jerry Chism, Gerrit Verschuur, Hank and Connie Hess, Rudolph Jones, Kathleen and Michael Brasfield.
Chuck Marquest was introduced as the point of contact for the Consumer Connection Program. Following a brief overview of the program, Chairman Lawrence opened the floor for questions.
The purpose of the program is to design a retail attraction package. The plan will be adapted to suit the City of Lakeland.
The team will begin in September 2007 with a minimum of 10-15 participants.
3. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A public meeting will be held once TDOT makes a decision on a design for the I-40/Canada Road Interchange.
Brochures were prepared to educate individuals about the two designs being considered.
Motion made by Connie Hess to suspend the rules to permit Hank Hess to comment. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.
Mr. Hess suggested compiling form letters, distributing the letters to the general public with return envelopes, and hand-delivering returned letters to State and local officials.
Following general discussion, Josh Roman moved to have City Manager, Robert Wherry, produce and distribute letters with the appropriate return envelope. Randy Nicholson seconded the motion.
Motion carried, voice vote, all in favor.
Connie Hess moved to produce two informational brochures. One general brochure to be distributed to the general public and a detailed brochure to be inserted with the letters. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.
VII. NEW BUSINESS:
Connie Hess moved to add an Economic Development Commission representative to serve on the Advisory Committee with Farr and Associates on the Code re-write.
Procedural question: Commissioner Nicholson questioned whether action could be taken on an item that had not been placed on the Agenda.
Following general discussion, the item was tabled until the June 28, 2007 Agenda.
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting, seconded by Don Oliver.
Motion carried, voice vote, all in favor.
The meeting adjourned at 8:50 p.m.
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, April 26, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, April 26, 2007.
II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Melissa Smithmier and Pamela Womack were present.
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, April 26, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, April 26, 2007.
II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Melissa Smithmier and Pamela Womack were present.
John Dudas and Josh Roman were absent.
Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.
At the consensus of the Board, Chairman Lawrence opened the floor for discussion on New Business Item 2.
VII. NEW BUSINESS:
2. Discussion on participation in the TVA Consumer Connection Community Retail Development program. (Lawrence)
Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.
At the consensus of the Board, Chairman Lawrence opened the floor for discussion on New Business Item 2.
VII. NEW BUSINESS:
2. Discussion on participation in the TVA Consumer Connection Community Retail Development program. (Lawrence)
An 8- 20 member volunteer subcommittee of the EDC would work with an assigned mentor who would assist in the development of a Retail Attraction Strategic Plan.
Following general discussion, Melissa Smithmier moved to schedule a public meeting with the intention of forming a subcommittee from those showing interest. Seconded by Pamela Womack.
Following general discussion, Melissa Smithmier moved to schedule a public meeting with the intention of forming a subcommittee from those showing interest. Seconded by Pamela Womack.
Voice vote, all in favor, motion carried.
A July “after hours” meeting was suggested with subcommittee work to begin this fall.
Chairman Lawrence challenged each member of the EDC to submit five contacts that may be interested in participating in the retail development subcommittee.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, February 22, 2007, 6:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.
EDC Special Meeting Minutes, April 12, 2007, 7:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
None.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
The Chamber has 28 paid members as of 03/31/07 and is looking to increase the number. Chamber meeting locations have changed. Luncheons will be held at the Stonebridge Golf Course Clubhouse and the after hours meetings will be held at the Oakwood Clubhouse. The next Chamber meeting will be May 10 at 11:30 a.m. at Stonebridge Clubhouse.
A ribbon cutting was held at Centerpoint Church.
The Chamber is currently working on a logo.
The Chamber will be involved in the June 3 Lakeland Birthday Celebration and will encourage businesses to participate by setting up booths or giving away products. The Chamber is the sponsor for the Lakeland Birthday Cake.
Update on new business inquiries/licenses. (Staff)
No report given.
Update on Planning Department. (Higbee)
Corner Shops, a new development located at the northwest corner of Highway 64 and Canada Road, got through its Preliminary Site Plan approval. They are working through the DRC. Once through DRC, they will go back to MPC for final plat approval. They are expected to open during the first quarter of 2008. It is estimated that this development could bring $75,000+ in revenues annually.
Two other new filings:
- Starbucks at I-40 and Canada Road (next to the Relax Inn). It is a larger center with Starbucks being one of its tenants.
- Highway 64 next to AutoZone - Fairway Meadows Commercial, Lot #4, retail or retail/office in one building.
Mr. Higbee reported that the Lakeland Commons Planned Development on Seed Tick Road (30 acres of Commercial) is still being revised.
For additional information, see “Status on EDC items from the Planning Department” memo dated 04/11/07. (Copy Attached)
Mr. Higbee announced the May 7, 2007 public meeting for the codes project with Farr & Associates. They will conduct a visual preference survey which will help them form the codes.
The City’s website, www.lakelandtn.gov, will soon include Planning pages containing Ordinances, Comp Plan, and the new Development Handbook.
Update on Lakeland Special Census 2007. (Wherry)
The current count is approximately 9500. It is estimated the figure will rise to 10,200+. The City will receive $109,000 per 1000 residents in state-shared revenues.
VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
Due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.
2. Discussion on status of Community Input Survey. (Smithmier)
Ms. Smithmier moved to dismiss the survey based on information provided by Mark Herbison of the Memphis Regional Chamber regarding the availability of market information to retailers from other sources.
Approved by acclamation.
3. Discussion on New Business Welcome Packet. (Lawrence)
Mr. Lawrence reviewed the current contents of the New Business Welcome Packet and recommends the packet remain “as is”.
No Action Taken.
4. 2007 Goals and Objectives. (Hess)
Mr. Lawrence indicated that the Consumer Connection will incorporate over half of the goals contained in the EDC 2007 Goals and Objectives list. Some of the goals will be followed through from an activity standpoint by virtue of the Chamber of Commerce. Once the Development Handbook and Ordinances are re-written, EDC could host another Developer Open House this fall.
Following general discussion, Melissa Smithmier moved to adopt the 2007 Goals and Objectives as written adding the TVA Consumer Connection. (Copy Attached)
Seconded by Kathleen Brasfield.
Motion carried, voice vote, all in favor.
VII. NEW BUSINESS:
1. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A meeting was held on Monday, 04/23/07, to discuss ways to get the I-40 and Canada Road interchange in front of the public and get them educated before the upcoming public hearing. The State supports the City’s choice of the single-point urban interchange. It is expected to last 50 years versus 20 years for the diamond. The single-point urban interchange uses less land and less concrete, but costs $2 million more to build because of the retaining walls.
A public hearing is expected to take place around May or June. Following the hearing, there will be 30 or 60 days to get citizen comments in before the final decision regarding the type of interchange to be built.
A marketing piece is being constructed to help educate the citizens before the public hearing. It was suggested that a meeting be held prior to the public hearing to educate the public on what they will need to do. The goal is to distribute brochures, place information in Citywatch, get publicity from local news media, and dispense information at the Lakeland Birthday Celebration. Additional avenues for distribution of information to reach Lakeland residents are meeting with HOA leaders and doing a mass mailing to all residents.
No Action Taken.
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
There being no other business to discuss, the meeting adjourned at 8:17 p.m.
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
A July “after hours” meeting was suggested with subcommittee work to begin this fall.
Chairman Lawrence challenged each member of the EDC to submit five contacts that may be interested in participating in the retail development subcommittee.
III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, February 22, 2007, 6:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.
EDC Special Meeting Minutes, April 12, 2007, 7:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
None.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
The Chamber has 28 paid members as of 03/31/07 and is looking to increase the number. Chamber meeting locations have changed. Luncheons will be held at the Stonebridge Golf Course Clubhouse and the after hours meetings will be held at the Oakwood Clubhouse. The next Chamber meeting will be May 10 at 11:30 a.m. at Stonebridge Clubhouse.
A ribbon cutting was held at Centerpoint Church.
The Chamber is currently working on a logo.
The Chamber will be involved in the June 3 Lakeland Birthday Celebration and will encourage businesses to participate by setting up booths or giving away products. The Chamber is the sponsor for the Lakeland Birthday Cake.
Update on new business inquiries/licenses. (Staff)
No report given.
Update on Planning Department. (Higbee)
Corner Shops, a new development located at the northwest corner of Highway 64 and Canada Road, got through its Preliminary Site Plan approval. They are working through the DRC. Once through DRC, they will go back to MPC for final plat approval. They are expected to open during the first quarter of 2008. It is estimated that this development could bring $75,000+ in revenues annually.
Two other new filings:
- Starbucks at I-40 and Canada Road (next to the Relax Inn). It is a larger center with Starbucks being one of its tenants.
- Highway 64 next to AutoZone - Fairway Meadows Commercial, Lot #4, retail or retail/office in one building.
Mr. Higbee reported that the Lakeland Commons Planned Development on Seed Tick Road (30 acres of Commercial) is still being revised.
For additional information, see “Status on EDC items from the Planning Department” memo dated 04/11/07. (Copy Attached)
Mr. Higbee announced the May 7, 2007 public meeting for the codes project with Farr & Associates. They will conduct a visual preference survey which will help them form the codes.
The City’s website, www.lakelandtn.gov, will soon include Planning pages containing Ordinances, Comp Plan, and the new Development Handbook.
Update on Lakeland Special Census 2007. (Wherry)
The current count is approximately 9500. It is estimated the figure will rise to 10,200+. The City will receive $109,000 per 1000 residents in state-shared revenues.
VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
Due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.
2. Discussion on status of Community Input Survey. (Smithmier)
Ms. Smithmier moved to dismiss the survey based on information provided by Mark Herbison of the Memphis Regional Chamber regarding the availability of market information to retailers from other sources.
Approved by acclamation.
3. Discussion on New Business Welcome Packet. (Lawrence)
Mr. Lawrence reviewed the current contents of the New Business Welcome Packet and recommends the packet remain “as is”.
No Action Taken.
4. 2007 Goals and Objectives. (Hess)
Mr. Lawrence indicated that the Consumer Connection will incorporate over half of the goals contained in the EDC 2007 Goals and Objectives list. Some of the goals will be followed through from an activity standpoint by virtue of the Chamber of Commerce. Once the Development Handbook and Ordinances are re-written, EDC could host another Developer Open House this fall.
Following general discussion, Melissa Smithmier moved to adopt the 2007 Goals and Objectives as written adding the TVA Consumer Connection. (Copy Attached)
Seconded by Kathleen Brasfield.
Motion carried, voice vote, all in favor.
VII. NEW BUSINESS:
1. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A meeting was held on Monday, 04/23/07, to discuss ways to get the I-40 and Canada Road interchange in front of the public and get them educated before the upcoming public hearing. The State supports the City’s choice of the single-point urban interchange. It is expected to last 50 years versus 20 years for the diamond. The single-point urban interchange uses less land and less concrete, but costs $2 million more to build because of the retaining walls.
A public hearing is expected to take place around May or June. Following the hearing, there will be 30 or 60 days to get citizen comments in before the final decision regarding the type of interchange to be built.
A marketing piece is being constructed to help educate the citizens before the public hearing. It was suggested that a meeting be held prior to the public hearing to educate the public on what they will need to do. The goal is to distribute brochures, place information in Citywatch, get publicity from local news media, and dispense information at the Lakeland Birthday Celebration. Additional avenues for distribution of information to reach Lakeland residents are meeting with HOA leaders and doing a mass mailing to all residents.
No Action Taken.
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
There being no other business to discuss, the meeting adjourned at 8:17 p.m.
These minutes were approved June 28, 2007.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
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