Lakeland Economic Development Commission Minutes

Economic Development Commission Meeting, Thursday, April 24, 2008

2008-06-13T12:40:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, APRIL 24, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:3o p.m., Thursday, April 24, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (arrived at 6:41 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Absent (excused)
Boyd Ruppelt Present
Pamela Womack Present

City of Lakeland staff members present:
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

Others attending:
Rudolph Jones
Susan Jones
Jennifer Mizrahi
Nikki Wheetley

III. APPROVAL OF MEETING MINUTES:
Motion made by Mark Lawrence to approve the EDC Regular Meeting Minutes dated March 27, 2008, as written. Seconded by Connie Hess.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mark Lawrence reported the Chamber Board met on Wednesday, April 23. The board decided to return to monthly meetings. They discussed compiling a position description for a part-time person to work on Chamber business.

Mr. Lawrence reported Chamber membership is stable with 38 active members.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the March 27, 2008 EDC meeting.

Update on Planning Department. (Higbee)
Deferred to New Business #1 “Presentation regarding new land development regulations”.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
Chairman Lawrence welcomed members of the Retail Development Team to the meeting.

VI. OLD BUSINESS:
1. Update and possible recommendation on Wi-Fi and Surveillance Project. (Roman/Wherry)
Wi-Fi and Surveillance Project was approved by Board of Commissioners, April 3, 2008.
Discussion only. No action required. No action taken.

VII. NEW BUSINESS:
1. Presentation regarding new land development regulations by J Higbee. (Lawrence)
Mr. Higbee referred the group to handouts provided in the packet. He estimated the project would take an additional four to six months before it is completed. Mr. Higbee provided a detailed presentation and addressed questions and comments concerning the new land development regulations project.
Discussion only. No action required. No action taken.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Vice-Mayor Mark Hartz seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 9:42 p.m.

These minutes were approved May 22, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, MARCH 27, 2008

2008-05-15T13:52:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MARCH 27, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, March 27, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Absent (excused)
Shirlee Clark Absent (excused)
John Dudas Present (via telephone)
Mark Hartz Present
Connie Hess Absent (excused)
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent (excused)

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
Motion made by Vice-Mayor Mark Hartz to approve the EDC Regular Meeting Minutes, February 28, 2008, 6:30 p.m. as written. Seconded by Boyd Ruppelt.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
Nikki Wheetley, 3296 Glenhill Lane, spoke regarding Old Business Item #1, Wi-Fi and Surveillance Project. Ms. Wheetley provided the Board with information on an additional Wi-Fi service provider.
(See Attachment)

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
No report.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the February 28, 2008 meeting.

Clarification on the type of service provided by “N-Hance” (a business included on the New Businesses Report dated January 18, 2008) which is a remodeling and refinishing business.

Update on Planning Department. (Higbee)
A printed report dated March 21, 2008, was included in the EDC Agenda packet. Mr. Higbee noted that the projects contained in the report have already been in the loop since the previous Economic Development Commission meeting.

A Pre-application Conference was held regarding a 102-acre site at Canada Road and I-40 for a proposed mixed use development. It is not known when or if it will be filed. The applicant was advised to wait until the new regulations are done.

Mr. Higbee answered questions regarding the developments contained in the Planning Department Report dated March 21, 2008.

Mr. Higbee directed the group to the Planning Department Announcements page located in the Announcement Section of the packet. The report contains the dates of the April meetings regarding the new land development regulations.

Mr. Higbee commented briefly about the public meetings for the new land regulations. Every meeting is a public meeting, and the public is invited to come and interact. The meetings listed for Boards and Commissions are designed to get interaction with them. They will receive an overview of the project and will also cover issues specific to the individual boards. The Builders/Developers meeting is designed to get interaction with Builders and Developers. The public meeting on April 23 and Planner Q&A meeting are for “all-comers”.

FARR and Associates met with the Advisory Committee on March 25. The discussion focused primarily on new zoning districts, permitted uses within the zoning districts, and building types. Previously, the committee received information about subdivision types and conservation methods. In May or June FARR will be bringing in street types and details such as landscaping and parking.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
Mr. Lawrence reported fielding questions from team members who received the training to use the Claritas Demographic Marketing Database and Crittenden Retailer Database. The team will meet soon to discuss retail space availability with the Lakeland Station re-development project and the Corner Shops project.

VI. OLD BUSINESS:
1. Update and possible recommendation on Wi-Fi and Surveillance Project. (Roman/Wherry)
Josh Roman provided a brief overview of the project. Following Mr. Roman’s presentation, Forest Man of Critical Edge Technology, LLC, provided additional information and answered questions presented by the Board.

Motion made by Mark Lawrence to relax the rules and entertain questions from the audience. Seconded by Vice-Mayor Hartz.
Motion carried, voice vote, all in favor.

Following general discussion, Josh Roman moved to recommend that the Board of Commissioners approve this Wi-Fi Surveillance Project with a maximum budget of $80,000 to allow the City Manager to negotiate pricing and determine best hosting options. Seconded by Boyd Ruppelt.
Motion carried, role call vote, 5-0-0
John Dudas Yea
Mark Hartz Yea
Mark Lawrence Yea
Joshua Roman Yea
Boyd Ruppelt Yea

2. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Motion made by Mark Lawrence to remove Old Business Item 2 and postpone any further discussion indefinitely until such point as the Municipal Planning Commission would raise Lakeland Commons. Seconded by Josh Roman.
Motion carried, voice vote, Hartz, Lawrence, Roman and Ruppelt in favor; Dudas abstained.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:

Chairman Lawrence referred the group to the schedule of the upcoming public meetings regarding the new land development regulations contained in the packet encouraging individuals to attend when possible.

Vice-Mayor Hartz encouraged the group to visit Yume Sushiya located at 8950 Highway 64 in Lakeland.

John Dudas asked if there was any new information on the I-40 Interchange project. The City has contacted Representative Blackburn’s office and asked for assistance in getting rapid federal review. Kimley-Horne will submit the design criteria/specifications to TDOT to present to federal representatives to help expedite the process.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:45 p.m.

These minutes were approved April 24, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, FEBRUARY 28, 2008

2008-05-15T12:14:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 28, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, February 28, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (Arrived at 6:45 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
Action on EDC Regular Meeting Minutes dated January 24, 2008, 6:30 p.m.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

Motion made by Mark Lawrence to move New Business Item 2, “Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties” in front of Reports From Members of the Board. There were no objections.
Motion carried, voice vote, all in favor.

* NEW BUSINESS:
2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence)
Prior to introducing Ray Gill, 8100 Lakeland Station, Cordova, of Ray Gill properties, Rudolph Jones, 4836 Canada Road, distributed information on “Context Sensitive Solutions” and made brief comments on context sensitive design and community involvement in the process.

Ray Gill, spoke about the process of matching community consumers (the citizens) with providers of community services and identifying what is possible and feasible in the attraction of those types of retailers into the Lakeland market.

General discussion followed Mr. Gill’s presentation.
No action taken.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mr. Roman reported that approximately 70 people attended the Annual Chamber Kick-Off meeting held Tuesday, February 19, with guest speaker Memphis Head Football Coach, Tommy West.

Melissa Smithmier is the Chamber President and Don Oliver is Vice-President.

Update on New Business Licenses. (Franklin)
Ms. Franklin reported five new businesses since the January 24, 2008 meeting.

Update on Planning Department. (Higbee)
The Preliminary Site Plan for the Lakeland Outlet Mall was approved by the MPC on January 22 and by the DRC on February 12. The Final Site Plan is moving forward to the March 17 MPC meeting. They are adding 24,000 square feet to the existing footprint of the main building and are re-doing the facade.

The Lakeland Commons project is still pending.

Several meetings were held in January and December to review one of three or four waves of codes and suggestions for coding that Farr & Associates brought us. The project is less than one-third of the way done. The next few months will be a very busy period.

Mr. Higbee would like to make a presentation to the EDC to bring them up to speed on the code re-write project. Chairman Lawrence will contact Mr. Higbee to schedule the meeting.

Mr. Higbee provided copies of the MPC New Projects Monthly Report dated 02/06/08 for EDC Members.

Mr. Higbee has continued to work on the retail database he developed and inquired about the participation of the Retail Development Team.

Update on Wi-Fi and Surveillance Project. (Roman)
The project is progressing. Bids have been obtained for presentation to the Board of Commissioners at the March 24 Work Session. City Hall Park will be the pilot project with Wi-Fi and video surveillance.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The City, through involvement in the TVA Consumer Connection Program, has access to the Claritas Demographic Marketing Database as well as the Crittenden Retailer Database. Retail Development Team members met at St. Francis Hospital on Thursday, February 21, and received database training. Passwords were distributed to team members so they could do data mining. The training was successful.

The next meeting will be held in the month of March.

Update on Interchange Re-development. (Stuckert)
The design process should take approximately 1.5 years. A footprint for the interchange is needed. City Manager Robert Wherry will check to see if a footprint will be available prior to the projected 1.5 years.

Update on DRC Approval of Site Plans for the Mall. (Higbee)
This item was covered by Mr. Higbee in the “Update on Planning Department”.

Following a five-minute recess, the meeting reconvened at 7:43 p.m.

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
1. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Cory Brady of SR Consulting, 5909 Shelby Oaks Drive, Memphis, distributed copies of the presentation and a Memorandum summarizing a Market Study for the Lakeland Commons Planned Mixed Use Development. Mr. Brady was asked to provide information on the site plan and its potential tenants.

Following Mr. Brady’s presentation, the floor was opened for a brief Question and Answer period with property owners David Shores and Vince Smith.

A motion was made by Josh Roman to table the item until the next meeting and adjourn. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

*2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence) (This item was taken out of order following approval of minutes.)

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
The meeting adjourned at 8:44 p.m.

These minutes were approved March 27, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, JANUARY 24, 2008

2008-03-26T11:10:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JANUARY24, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, January 24, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
1. Kathleen Brasfield Absent
Shirlee Clark Present
John Dudas Absent
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present (Arrived at 6:40 p.m.)
Boyd Ruppelt Present
Pamela Womack Absent

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

Others present:
Hank Hess
Frances Lancaster

2. Election of Officers
Motion made by Boyd Ruppelt to elect Mark Lawrence Chairman of the Economic Development Commission. Motion seconded by Connie Hess.

There being no other nominations.
Motion approved by acclamation

Motion made by Shirlee Clark to elect Connie Hess Vice-Chairman of the Economic Development Commission. Motion seconded by Mark Lawrence.

There being no other nominations.
Motion approved by acclamation

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, October 25, 2007, 6:30 p.m.
Motion made by Connie Hess to accept the October 25, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Boyd Ruppelt.
Motion carried, voice vote, all in favor.

Motion made by Mark Lawrence to take New Business Item 1 out of order and place it before reports. There were no objections.
Motion carried, voice vote, all in favor.

* NEW BUSINESS:
1. Presentation by Jay Yuan, Ph.D., Principal and Senior Adviser of NBM Associates, a precision research firm. (Yuan)
Jay Yuan and Yi Liu of The NBM Associates discussed Lakeland’s need for an economic development plan. NBM could assist Lakeland’s Economic Development Commission in developing a plan and projects to meet economic goals and objectives.

General discussion followed the presentation. Joshua Roman moved to limit the discussion to five additional minutes. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

EDC will review the original proposal submitted by NBM and give a reply within ten business days.

Following a five-minute recess, the meeting reconvened at 8:04 PM.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on the Lakeland Chamber of Commerce. (Oliver)
The Annual Chamber Kick-off Meeting will be held Tuesday, February 19, at 6 p.m. Memphis Coach, Jimmy West, will be the guest speaker. The meeting will be held at the Oakwood Clubhouse.

Chris Perry is working on an outreach plan to reach the Lakeland business community.

Update on New Business Licenses. (Franklin)
There were seven new home-based businesses since the October 25, 2007 meeting.

Mr. Lawrence will forward the information to Chris Perry so he may contact the businesses on behalf of the Lakeland Chamber of Commerce.
(Copy of New Businesses Report attached)

Update on Planning Department. (Higbee)
Mr. Higbee provided an update on residential project approvals.
Lake Forest Construction Plans – plans are being reviewed.
The Meadows of Lakeland, 180 lots - SDDP to come in.
Evergreen, 150 lots - SDDP filed, will go to February MPC Mtg.
Herons Ridge, Sec. C&D, 100 lots- SDDP could go to February MPC Mtg.
Kensington Manor, 111 lots - preliminary approval.

Update on Code Re-write Project from Advisory Committee. (Higbee)Mr. Higbee updated the EDC on the work of the advisory committee. An article will appear in the next issue of the Citywatch newsletter. Information will be posted on the website as soon as possible. Mr. Higbee has developed a public information file for citizens to review.

Update on Wi-Fi and Surveillance Project. (Roman)
Mr. Roman reports that the project is on hold while a second opinion on design specs is being sought.

A bid is in the negotiating stage for City Hall and City Hall Park.

Update on TVA Consumer Connection Community Retail Development Program (Lawrence/Hess)
The Retail Development Team is working to identify what Lakeland is and what its strengths are.

The Growth Management Director and City Recorder have worked to put together at business inventory. Mr. Higbee requested the assistance of the Retail Development Team in integrating new information.

VI. OLD BUSINESS:
1. Discussion on Economic Development Commission sponsoring a New Board/Commission Member Orientation in January 2008. (Lawrence)
Mark Lawrence will discuss the scheduling of this event with City Manager, Robert Wherry.
Discussion only. No action taken.

VII. NEW BUSINESS:
* 1. Presentation by Jay Yuan, Ph.D., Principal and Senior Adviser of NBM Associates, a precision research firm. (Yuan) (This item was taken out of order following approval of minutes.)

VIII. ANNOUNCEMENTS:
Connie Hess announced that nominations are being accepted by the Environmental Awards Committee for completed projects that benefit the environment. See Connie Hess or Eric Bridges for information and application.

Discussion resumed regarding the presentation by Jay Yuan and Yi Liu of The NBM Associates.

Motion made by Joshua Roman to limit the discussion to seven additional minutes. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Joshua Roman seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 9:07 p.m.

These minutes were approved February 28, 2008.

EDC MEETING MINUTES, OCTOBER 25, 2007

2008-03-26T09:22:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, OCTOBER 25, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, October 25, 2007, by Mark Lawrence, Chairman.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Absent
Connie Hess Present
Mark Lawrence Present
Randy Nicholson Present
Don Oliver Present
Josh Roman Present (Excused at 7:42 p.m.)
Melissa Smithmier Present (Arrived at 6:50 p.m.)
Pamela Womack Absent

City of Lakeland staff members present:
Growth Management Director, J Higbee
Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, September 27, 2007, 6:30 p.m.
Motion made by Don Oliver to accept the September 27, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Josh Roman.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on the Lakeland Chamber of Commerce. (Oliver)
Tom Leatherwood, Shelby County Register of Deeds, was the speaker at the October 11, 2007, meeting. There were 20-22 in attendance.

The Chamber Board will meet Friday, November 2, 2007.

The November luncheon meeting will be held Thursday, November 8, 2007, at the Stonebridge Clubhouse. The sponsor for the meeting is The Community Bank. Mark Lawrence and Chuck Marquis will speak on the “Consumer Connection”.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the September 27, 2007, EDC meeting. Mark Lawrence will contact last month’s new business — “Your Business Partner” to welcome and invite them to the next chamber meeting.

Update on Planning Department. (Higbee)
J. Higbee provided an update on projects from the October 15, 2007, Municipal Planning Commission meeting.

The Final Development Plan for The Grove at Lakeland was approved with l24 lots.

The proposed Comprehensive Plan change was postponed until the November MPC meeting.

The Preliminary Site Plan for a proposed 20,000 square foot retail strip center on the three-acre lot at Saskatoon and Canada Road was postponed due to insufficient drainage information.

Staff has reviewed plans and determined that the proposed development for the two-acre lot south of Saskatoon is a retail carpet store not a carpet warehouse.

Update on Code Re-write Project from Advisory Committee. (Higbee)
The Advisory Committee will meet on November 7, 2007, to complete the review of the notebook distributed by Growth Management Director, J Higbee.

The focus of the previous meeting was on flow charts in the development process. The next meeting will concentrate on the residential and commercial development implications of the Land Use Map.

FARR will return sometime after the next advisory committee meeting.

The results of the Image Preference Survey conducted by FARR. have been published on the Planning page of the City website.

Update on Wi-Fi and Surveillance Project. (Roman)
The project is out for bid and may be ready for construction in January 2008. The cost estimate for Wi-Fi at the City soccer fields is $5,000 - $10,000.

Update on WA Consumer Connection Community Retail
Development Program (Lawrence/Hess)
All but five of the original members remain on the Retail Development Team.

The team has been mentored by Chuck Marquis from TVA. Mr. Marquis has helped the team identify several resources.

At the initial team meetings, parameters were established for working with developers to put tenants in their buildings.

Mr. Lawrence identified the four functions of the Retail Development Team: administration, research, design and production, and community liaison.

City Manager, Robed Wherry, will speak on City finances and their role in retail at the next Retail Development Team meeting.

Hank and Connie Hess presented information from the ICSC Conference in Atlanta.

EDC member and Chamber President, Don Oliver, expressed an interest in obtaining promotional materials about the City of Lakeland.

VI. OLD BUSINESS:
1. Discussion on Economic Development Commission sponsoring a New Board/Commission Member Orientation in January 2008. (Lawrence)
The EDC will sponsor an orientation designed for new City Board and Commission members in January, 2008.

EDC members reviewed and commented on the preliminary agenda submitted by Mr. Lawrence. (Copy attached.)

Connie Hess volunteered to assist with the refreshments. Commissioner Nicholson and Mr. Oliver volunteered to help where needed. Ms. Smithmier also volunteered to assist with refreshments.
Discussion only. No action taken.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
None.

VIII. ADJOURNMENT:
There being no other business to discuss, Don Oliver moved to adjourn the meeting. Connie Hess seconded the motion.
Motion carded, voice vote, all in favor.

The meeting adjourned at 8:15 p.m.

These minutes were approved January 24, 2008.

EDC MEETING MINUTES, SEPTEMBER 27, 2007

2008-03-26T09:17:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, SEPTEMBER 27, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:37 p.m., Thursday, September 27, 2007, by Connie Hess, Acting-Chair.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Present
Connie Hess Present
Mark Lawrence Absent
Randy Nicholson Present
Don Oliver Absent
Josh Roman Present
Melissa Smithmier Absent
Pamela Womack Present

City of Lakeland staff members present were Growth Management Director J Higbee and Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, August 23, 2007, 6:30 p.m.
Motion made by Pamela Womack to accept the August 23, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Randy Nicholson.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland Chamber of Commerce. (Oliver)
The next Chamber meeting will be Thursday, October 11, 5:30-7:30 p.m. at the Oakwood Clubhouse. The speaker for the event is Tom Leatherwood, Shelby County Register of Deeds.

There will be a ribbon cutting at Askew Hargraves Harcourt and Associates on Friday, October 5, at 5 p.m.
(Report attached)

Update on New Business Licenses. (Franklin)
There was one new business since the August 23, 2007, EDC meeting – Your Business Partner (Financial Inventory Guide Sales).
Report attached)

Update on Planning Department. (Higbee)
Growth Management Director J Higbee distributed a printed Planning Department Report.

Mr. Higbee highlighted the following projects nearing completion:
-Estates of Maple Grove (now known as The Grove at Lakeland) is almost through with construction. Once complete, they can begin selling lots.

-The Preserve is near completion and will begin selling lots soon.

-The Windward Slopes Park improvement project is near completion.

The Development Contract for Corner Shops is on the BOC agenda for approval. Once approved, construction may begin.

In front of Canada Woods, across from Woodland Park Subdivision, one of the two lots south of Saskatoon is in the inquiry stage. Someone would like to put in a 20,000 square foot carpet warehouse. City is trying to interpret the regulations to see if this use is permitted.

Canada Woods Commercial will probably go before the MPC in October or November. It is a 20,000 square foot multi-tenant facility.

Phase 1 of Lake Forest is on the BOC Agenda for approval of a Development Contract. Contract approval will enable them to break ground.

The Lakeland Outlet Mall has been talking with the City about a site plan approval.

We have pending approvals for Arcadia and Equestria.

Mr. Higbee is working with the City Engineer, Phil Stuckert, and City Manager, Robert Wherry, on traffic signals for Monroe Road and the collector road for the Lake Forest development.

Lakeland Commons was withdrawn due to denial recommendation by MPC. They intend to come back with a new plan.

Neighbors have convinced the MPC to place a discussion item on the next agenda regarding amending the Comprehensive Plan to remove the Commercial recommendation from the Lakeland Commons site and the site on the east side of Seed Tick and to revert back to Estate Residential.

Harding Academy brought in a revised concept plan. Planning has not been advised of a filing date.

Kensington Manor, 116 lots on 64 acres, was withdrawn for the second time; MPC did not want to recommend approval. They are working on addressing a few remaining issues and will bring the plan back in. J advised them to go straight to the MPC.

The May property (20 acres) is at an inquiry stage.

Ivy Creek is interested in a mixed use development. There would be some commercial with residential behind it. The site is shown as mixed use on the new Comp Plan.

The Meadows has been approved for a preliminary development plan for approximately 180 lots north of Old Brownsville and north of the Harding site. They are going to file a secondary detailed development plan for the first phase. Not ready to construct, but they are moving along.
(Report attached.)

Update on Code Re-write Project from Advisory Committee. (Brasfield)
Mr. Higbee distributed the book for the Land Development Regulations and Design Guidelines. The Committee will review the material.

The meeting focused on the flow of the approval process. The committee will determine what areas can be more efficient and where to streamline the process.

There were a number of questions from Farr and Associates for the committee to respond to. They will submit their comments to Mr. Higbee.

Mr. Higbee intends to hold another meeting with the committee before Farr and Associates returns to Lakeland. They will be back within the next sixty days. There may also be a third public meeting at that time.

Update on Interchange Project. (Wherry)
No time schedule is known at this time. The City Manager has sent a letter asking to finalize the arrangements and schedule.

The EDC emphasized how critical the interchange project is to Lakeland’s economic development. They will communicate concerns to City Manager, Robert Wherry, regarding the scheduling of the Interchange project.

Update on Wi-Fi and Surveillance Project. (Roman)
The Resolution was accepted with high regard and enthusiasm. The Resolution was accompanied by a presentation. Following the presentation, the item was placed on the BOC Agenda as an action item and approved for bids. It is now in the process of getting bids.

VI. OLD BUSINESS:
1. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Hess)
Connie Hess provided a written report of the September 19, 2007, meeting at Center Point Church. There were 22 team members and 2 TVA representatives present.

The group discussed its vision for the future commercial development of Lakeland, the “Commercial Potential in the Lakeland Retail Trade Area” report, and the consumer statistics for the Lakeland area.

Team assignments included producing a vision (mission) statement, providing a membership profile, and distributing the Consumer Shopping Survey for completion.

The next meeting will be October 10, 2007, from 2-6 p.m. at Center Point Church.
(Report attached.)
General Discussion. No action taken.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, John Dudas moved to adjourn the meeting. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:20 p.m.

These minutes were approved October 25, 2007.

2007-10-04T10:52:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, AUGUST 23, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:33 p.m., Thursday, August 23, 2007, by Mark Lawrence, Chairman.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Absent
Connie Hess Present
Mark Lawrence Present
Randy Nicholson Present
Don Oliver Present
Josh Roman Present
Melissa Smithmier Present
Pamela Womack Present

City of Lakeland staff members present were City Manager Robert Wherry, Growth Management Director J Higbee, and Theresa Meyer.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, July 26, 2007, 6:30 p.m
Motion made by Connie Hess to accept the July 26, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Pamela Womack.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
- Update on Lakeland’s Chamber of Commerce. (Oliver)
The next meeting of the Lakeland Chamber of Commerce will be Thursday, September 13, 11:30 AM at the Stonebridge Clubhouse.

The Chamber Board will meet on August 31, 2007 to discuss membership and the Lakeland Business Phone Book.

The Chamber website has been revised to include the City Hall telephone number and mailing address as contact information for the Chamber.

- Update on New Business Licenses. (Franklin)
There were two new businesses during the month of August. Mark Lawrence will make initial contact and Don Oliver will make a follow-up call for the Chamber.

- Update on Planning Department. (Higbee)
Growth Management Director, J Higbee, distributed a printed Planning Department Report. New items appeared in blue text.

Mr. Higbee gave a status report on items discussed at the August 20, 2007, MPC meeting.
Lakeland Commons: withdrew due to denial recommendation.
Starbucks (at I-40 and Canada Road): postponed indefinitely due to the interchange project.
Herons Ridge Sections C & D: approval recommendation by MPC at Special meeting held July 30, 2007 - will go forward to BOC.
Equestria: approval recommendation by MPC August 20, 2007 - will go forward to BOC

- Update on Lakeland Land Development Regulations and Design Guidelines. (Higbee)
There will be a staff-led Advisory Committee meeting in September. It will be an educational meeting to help prepare for the next meeting with Farr & Associates. Anyone may attend and observe.

Farr & Associates should be here in October. They should begin to bring in some recommendations.

The project is expected to be adopted in June 0r July of 2008.

- Update on University of Memphis Retail Market Study. (Higbee)
Copies of the study were emailed to EDC members. Mr. Higbee will present the study to the Board of Commissioners for acceptance.

- Update on I-40 and Canada Road Interchange project. (Wherry)
The City of Lakeland received a letter announcing TDOT’s selection of the Diamond Interchange design. They did provide the option of building the Single Point Urban Interchange design if the City provides the additional funds.

The Board of Commissioners will hold a Special Meeting on Monday, August 27, 2007, at 6 PM to discuss this project.

VI. OLD BUSINESS:
1. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
The first meeting will be held September 19 from 2-5 PM at the IH Clubhouse. There have been 15 replies to date.
Discussion. No action taken.

2. Discussion on Economic Development Commission participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)
Mr. Lawrence and Mr. Oliver shared materials and information they obtained from the Mid-south Fall Retailer Kickoff event with the group.

Mr. Lawrence and Mr. Oliver had the opportunity to speak with Chamber members from other cities regarding the transition from a volunteer organization to having paid staff.
Discussion. No action taken.

VII. NEW BUSINESS:
1. Discussion on Economic Development Commission endorsing and facilitating a new Board/Commission member orientation in January 2008. (Lawrence)

Mark Lawrence moved to explore and formalize Board Member Orientation for presentation to the Board of Commissioners as a requirement for new Board members and as a condition of appointment. Connie Hess seconded the motion.
Motion carried. Voice vote, all in favor.

VIII. ANNOUNCEMENTS:
Josh Roman announced that he will present the Resolution for the Wireless Project to the Board of Commissioners in the form of a PowerPoint presentation on Monday, August 27. Mr. Roman notified Parks and Recreation Director, Brenda Lockhart, via email about the project so she could forward the information to Parks and Recreation Board members.

IX. ADJOURNMENT:
There being no other business to discuss, Melissa Smithmier moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:58 p.m.

These minutes were approved September 27, 2007.

___________________________________
Connie Hess, Acting-Chair

ATTEST:

___________________________________
Sontidra Franklin, City Recorder

2007-09-25T07:22:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, July 26, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, July 26, 2007.

II. ROLL CALL:
Kathleen Brasfield, John Dudas, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, Melissa Smithmier and Pamela Womack were present.

City of Lakeland staff members present were J Higbee and Theresa Meyer.

Following Roll Call, the Agenda was amended to take the following items out of order.

Motion by Chairman Mark Lawrence to place New Business item 1 immediately following Reports from Members of the Board. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

Motion by Josh Roman to place Old Business item 1 after New Business item 1 following Reports from Members of the Board. Chairman Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Don Oliver reported that the July 12, 2007, Chamber After Hours meeting had approximately 60 people in attendance. The meeting featured a TVA presentation by Mark Lawrence. Trustmark Bank was the sponsor for the quarter.

The luncheon meeting will be held August 8, 2007, at 11:30 a.m. at the Stonebridge Clubhouse. Josh Roman is in charge of the speakers and will invite individuals running for commission spots.

The Chamber Board will meet August 3, 2007, at 11:30 a.m., and will discuss goals.

The Business Phone Book is one project the Chamber will focus on. Kathleen Brasfield is in charge of the project.

There are currently 40 Chamber members.

Southland Log Homes has volunteered to host a morning coffee for Chamber members and general public.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, June 28, 2007, 6:30 p.m.
Motion to accept the June 28, 2007 Meeting Minutes as written. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

V. REPORTS FROM MEMBERS OF THE BOARD (continued):
Update on New Businesses. (Franklin)
There was one new business since the June 28, 2007 EDC Meeting. Chairman Lawrence asked that phone numbers be included on the New Businesses Report so the Chamber may conduct follow-up activities.
(Report attached.)

Update on Planning Department. (Higbee)
J Higbee reported on a new submission for a site plan on the west side of Canada Road in front of Canada Woods Subdivision. It is approximately three-acres for a primarily retail development.

Mr. Higbee displayed a City map highlighting the locations of serious retail inquiries and those having a preliminary approval within the last year or two.

VII. NEW BUSINESS:
1. Discussion and/or action on the University of Memphis Retail Assessment Study. (Higbee)
Mr. Higbee has received the first draft of the study. EDC members will receive a mark up or final product by the August 23, 2007 meeting. Mr. Higbee provided comments based on a quick scan of the study.
(Report attached.)

The study defines what it thinks the market area for Lakeland is. The current market area is 32,000 people. It is projected that in four to five years it will be up to about 75,000.

In four to five years, there will be 90,000-150,000 square feet of additional retail in the Lakeland service area. The number one biggest individual sector is sit-down, full-service restaurants.
General discussion. No action taken.

Mr. Higbee updated the group on the Farr Code Re-write Project. Two public meetings where held earlier this year in March and May. They are expected to return in September or October. Mr. Higbee will have another Advisory Committee meeting prior to the fall meeting with Farr and Associates.

Following additional discussion regarding retail development in Lakeland, Josh Roman made a motion to take Old Business item 2 before Old Business item 1. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

VI. OLD BUSINESS:
2. Discussion on status of representative from EDC to serve on Advisory Committee with Farr and Associates for the Code re-write project. (Hess)

Recognizing that the EDC currently has a member (Kathleen Brasfield) on the Advisory Committee, Mr. Higbee has decided not to add an additional EDC member. Mr. Higbee stated that individuals may attend and observe all Advisory Committee meetings. He emphasized that anyone can attend and participate in the public meetings.

Following discussion, John Dudas moved to add a “status report” given by Kathleen Brasfield to future MPC Agendas. The motion was seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.

1. Discussion and/or action on wireless access in key City locations. (Roman)
Mark Lawrence moved to relax the rules to allow discussion. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

Following discussion and a question and answer period with Michael Allsup and Forrest Man of Critical Edge Tech, LLC, Josh Roman moved to forward a “Resolution of the Lakeland Economic Development Commission Recommending to the Lakeland Board of Commissioners that ‘WI FI’ (Wireless Internet) sites be provided in Lakeland.” The motion was seconded by John Dudas.

Additional discussion followed. Josh Roman called for a vote.
Motion carried, role call vote, 6-0-2-1.
Brasfield, Kathleen Pass
Dudas, John Yea
Hess, Connie Pass
Lawrence, Mark Yea
Nicholson, Randy Abstain
Oliver, Don Yes
Roman, Josh Yes
Smithmier, Melissa Yea
Womack, Pamela Yea

3. Discussion on I-40 and Canada Road Interchange project. (Lawrence/Hess)
In the meeting at Nashville, TDOT supported the Diamond design. The overall feeling of citizens is to “just get something done”. Once a decision is made, a public meeting will be held to announce the design decision. Once a decision is made, we need to determine to support it and push for it. Chairman Lawrence will check on the status of this project with Interim City Engineer, David Smith.

4. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
Husband and wife teams will count as one. Seventeen are signed up counting families as individuals.

EDC_lakelandtn@yahoo.com is the email account that Mr. Lawrence has set up.

Chairman Lawrence has given J Higbee a list of items that the Retail Development Team will want to look at such as: most recent Census information, most recent transportation plan, and land use map.

Connie Hess will coordinate a meeting during the second week of September. The meetings will probably be scheduled on Tuesday or Thursday afternoon or evening.
General discussion, No action taken.

VII. NEW BUSINESS:
2. Discussion and/or action regarding EDC participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)

Following discussion, John Dudas moved to ask City Manager, Robert Wherry, if the City of Lakeland would sponsor two Economic Development Commission members selected by the EDC Chairman to attend the Mid-south Fall Retailer Kickoff event. Motion seconded by Don Oliver.

Motion carried, voice vote, all in favor.

Don Oliver made a motion for the Lakeland Economic Development Commission to sponsor a golf hole for $100 at the Mid-south Fall Retailer Kickoff event. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

VIII. ANNOUNCEMENTS:
John Dudas announced Lake Forest, Phase 1, will be going to Municipal Planning Commission for final approval on August 20, 2007.

Mark Lawrence announced the final reading on the Sign Ordinance will be Wednesday, August 1, 2007.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:44 p.m.

These minutes were approved August 23, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T08:06:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
SATURDAY, JUNE 2, 2007, 7 AM
CRACKER BARREL, 9649 DAVIES PLANTATION rOAD,
LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 7:05 a.m., Saturday, June 2, 2007.

II. ROLL CALL:
Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.

Kathleen Brasfield, John Dudas, and Melissa Smtihmier were absent.

Lakeland City Staff members present were Robert Wherry and Theresa Meyer.

III. OLD BUSINESS:
1. Discussion and possible action on the I-40 & Canada Road Interchange Project.

One Public Hearing will be held after TDOT selects the design option for the I-40 and Canada Road interchange. The Interim City Engineer David Smith and Construction Engineer James Collins will travel to Nashville Monday, June 18, to meet with TDOT officials and deliver petitions and letters supporting the Single Point Urban Interchange design.

Petitions and letters need to be returned to City Hall by 4:30 p.m. on Friday, June 15. Suggested methods for obtaining signatures and letters are: a mass mailing to residents, posting signs requesting support at the interchange, distributing letter/petitions at local businesses, publishing information and documents on the City website, emailing HOAs, distributing letters/petitions at interchange.

Copies of the letter and petition were reviewed. Following brief discussion, EDC members signed letters/petitions and took multiple copies for distribution.

IV. ADJOURNMENT:
There being no other business to discuss, Randy Nicolson moved to adjourn the meeting, seconded by Josh Roman.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:42 a.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T07:57:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, May 24, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, May 24, 2007.

II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.

John Dudas and Melissa Smithmier were absent.

Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, April 26, 2007, 6:30 p.m.

Mark Lawrence requested the April 26, 2007 Minutes be amended under Old Business, Item #1 to read “due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.”

Connie Hess moved to approve the minutes as amended. Motion seconded by Kathleen Brasfield.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
Guests present were Lakeland resident, Jerry Chism, who has expressed interest in participating in the Retail Development Team, Chuck Marquest, TVA Leader of Consumer Connection program, and Lakeland resident and Park Board member, Hank Hess.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Next meeting will be held on Thursday, June 14 at 11:30 AM at Stonebridge Clubhouse. The next business “after hours” meeting will be Thursday, July 12, at 5:30 PM, at the Oakwood Clubhouse. Chuck Marquest, TVA Leader of the Consumer Connection, is the scheduled speaker for this meeting.

The Chamber needs help recruiting new members. There are 28 paid members.

The Chamber is encouraging businesses to set up booths and participate in the “Happy Birthday, Lakeland” celebration.

Update on new business inquiries/licenses. (Staff)
No report submitted; no report given.

Update on Planning Department. (Higbee)
The Municipal Planning Commission approved the Preliminary Site Plan for Fairway Meadows Commercial Development, Lot 4. This is an 8750 square foot retail development located next to the Highway 64 Auto Zone (one building with multiple spaces). They still have to submit a Final Site Plan.

The Corner Shops of Canada Road was approved in April. Jim Atkinson is handling the project. Revisions have been recommended to improve its appearance.

The website Planning page is now available at www.lakelandtn.gov.

Copies of the Lakeland Development Handbook are available and will be distributed to Boards and Commissions.

The REDC study is scheduled to be completed June 30 by University of Memphis.

Update on Lakeland Special Census. (Wherry)
The final count was 10,848. The figure will be verified by the State. Ten percent of ten percent will be checked.

VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)

White paper was distributed (copy attached). The purpose is to decide whether or not the EDC should move forward on making a recommendation for use within the City or to help attract businesses. Providing wireless access will help promote a positive image and make Lakeland more attractive to businesses.

Following general discussion, Mark Lawrence moved to continue the discussion with the inclusion of cost estimates from a least two potential providers as well as a bullet-point preparation of cost/benefit analysis. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

2. Discussion on participation in the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)

The following individuals have expressed an interest in participating in the program: Jerry Chism, Gerrit Verschuur, Hank and Connie Hess, Rudolph Jones, Kathleen and Michael Brasfield.

Chuck Marquest was introduced as the point of contact for the Consumer Connection Program. Following a brief overview of the program, Chairman Lawrence opened the floor for questions.

The purpose of the program is to design a retail attraction package. The plan will be adapted to suit the City of Lakeland.

The team will begin in September 2007 with a minimum of 10-15 participants.

3. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)

A public meeting will be held once TDOT makes a decision on a design for the I-40/Canada Road Interchange.

Brochures were prepared to educate individuals about the two designs being considered.

Motion made by Connie Hess to suspend the rules to permit Hank Hess to comment. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

Mr. Hess suggested compiling form letters, distributing the letters to the general public with return envelopes, and hand-delivering returned letters to State and local officials.

Following general discussion, Josh Roman moved to have City Manager, Robert Wherry, produce and distribute letters with the appropriate return envelope. Randy Nicholson seconded the motion.
Motion carried, voice vote, all in favor.

Connie Hess moved to produce two informational brochures. One general brochure to be distributed to the general public and a detailed brochure to be inserted with the letters. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

VII. NEW BUSINESS:
Connie Hess moved to add an Economic Development Commission representative to serve on the Advisory Committee with Farr and Associates on the Code re-write.

Procedural question: Commissioner Nicholson questioned whether action could be taken on an item that had not been placed on the Agenda.

Following general discussion, the item was tabled until the June 28, 2007 Agenda.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting, seconded by Don Oliver.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:50 p.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T07:50:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, April 26, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, April 26, 2007.

II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Melissa Smithmier and Pamela Womack were present.

John Dudas and Josh Roman were absent.

Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.

At the consensus of the Board, Chairman Lawrence opened the floor for discussion on New Business Item 2.

VII. NEW BUSINESS:
2. Discussion on participation in the TVA Consumer Connection Community Retail Development program. (Lawrence)

An 8- 20 member volunteer subcommittee of the EDC would work with an assigned mentor who would assist in the development of a Retail Attraction Strategic Plan.

Following general discussion, Melissa Smithmier moved to schedule a public meeting with the intention of forming a subcommittee from those showing interest. Seconded by Pamela Womack.

Voice vote, all in favor, motion carried.

A July “after hours” meeting was suggested with subcommittee work to begin this fall.

Chairman Lawrence challenged each member of the EDC to submit five contacts that may be interested in participating in the retail development subcommittee.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, February 22, 2007, 6:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.

EDC Special Meeting Minutes, April 12, 2007, 7:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
The Chamber has 28 paid members as of 03/31/07 and is looking to increase the number. Chamber meeting locations have changed. Luncheons will be held at the Stonebridge Golf Course Clubhouse and the after hours meetings will be held at the Oakwood Clubhouse. The next Chamber meeting will be May 10 at 11:30 a.m. at Stonebridge Clubhouse.

A ribbon cutting was held at Centerpoint Church.

The Chamber is currently working on a logo.

The Chamber will be involved in the June 3 Lakeland Birthday Celebration and will encourage businesses to participate by setting up booths or giving away products. The Chamber is the sponsor for the Lakeland Birthday Cake.

Update on new business inquiries/licenses. (Staff)
No report given.

Update on Planning Department. (Higbee)
Corner Shops, a new development located at the northwest corner of Highway 64 and Canada Road, got through its Preliminary Site Plan approval. They are working through the DRC. Once through DRC, they will go back to MPC for final plat approval. They are expected to open during the first quarter of 2008. It is estimated that this development could bring $75,000+ in revenues annually.

Two other new filings:

- Starbucks at I-40 and Canada Road (next to the Relax Inn). It is a larger center with Starbucks being one of its tenants.

- Highway 64 next to AutoZone - Fairway Meadows Commercial, Lot #4, retail or retail/office in one building.

Mr. Higbee reported that the Lakeland Commons Planned Development on Seed Tick Road (30 acres of Commercial) is still being revised.

For additional information, see “Status on EDC items from the Planning Department” memo dated 04/11/07. (Copy Attached)

Mr. Higbee announced the May 7, 2007 public meeting for the codes project with Farr & Associates. They will conduct a visual preference survey which will help them form the codes.

The City’s website, www.lakelandtn.gov, will soon include Planning pages containing Ordinances, Comp Plan, and the new Development Handbook.

Update on Lakeland Special Census 2007. (Wherry)
The current count is approximately 9500. It is estimated the figure will rise to 10,200+. The City will receive $109,000 per 1000 residents in state-shared revenues.

VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
Due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.

2. Discussion on status of Community Input Survey. (Smithmier)
Ms. Smithmier moved to dismiss the survey based on information provided by Mark Herbison of the Memphis Regional Chamber regarding the availability of market information to retailers from other sources.
Approved by acclamation.

3. Discussion on New Business Welcome Packet. (Lawrence)
Mr. Lawrence reviewed the current contents of the New Business Welcome Packet and recommends the packet remain “as is”.
No Action Taken.

4. 2007 Goals and Objectives. (Hess)
Mr. Lawrence indicated that the Consumer Connection will incorporate over half of the goals contained in the EDC 2007 Goals and Objectives list. Some of the goals will be followed through from an activity standpoint by virtue of the Chamber of Commerce. Once the Development Handbook and Ordinances are re-written, EDC could host another Developer Open House this fall.

Following general discussion, Melissa Smithmier moved to adopt the 2007 Goals and Objectives as written adding the TVA Consumer Connection. (Copy Attached)
Seconded by Kathleen Brasfield.
Motion carried, voice vote, all in favor.

VII. NEW BUSINESS:
1. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A meeting was held on Monday, 04/23/07, to discuss ways to get the I-40 and Canada Road interchange in front of the public and get them educated before the upcoming public hearing. The State supports the City’s choice of the single-point urban interchange. It is expected to last 50 years versus 20 years for the diamond. The single-point urban interchange uses less land and less concrete, but costs $2 million more to build because of the retaining walls.

A public hearing is expected to take place around May or June. Following the hearing, there will be 30 or 60 days to get citizen comments in before the final decision regarding the type of interchange to be built.

A marketing piece is being constructed to help educate the citizens before the public hearing. It was suggested that a meeting be held prior to the public hearing to educate the public on what they will need to do. The goal is to distribute brochures, place information in Citywatch, get publicity from local news media, and dispense information at the Lakeland Birthday Celebration. Additional avenues for distribution of information to reach Lakeland residents are meeting with HOA leaders and doing a mass mailing to all residents.
No Action Taken.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, the meeting adjourned at 8:17 p.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder