Lakeland EDC Minutes

EDC Meeting Minutes January 2011

2011-02-25T07:34:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JANUARY 27, 2011, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER: The meeting was called to order at 6:30 PM by Commissioner Cecil Tompkins.

II. ROLL CALL:
John Dudas Present
Francis Fairley Present (at 6:38PM)
Josh Roman Present (at 6:40 PM)
Terri Smith-Anderson Present
Tanya Wallace Present
(C) Commissioner Cecil Tompkins Present

Others present:
Robert Wherry, City Manager
J Higbee, Growth Management Director

For the record: By unanimous consent the agenda was amended to include New Business Item, “Determine items for the next EDC Agenda”. (*)

III. APPROVAL OF MEETING MINUTES:
Mrs. Smith-Anderson moved to approve the regular meeting minutes of October 28 20, 2010, special meeting minutes of November 18, 2010, and December 7, 2010 as written.

Mr. Dudas seconded the motion.

Motion passed unanimously, voice vote, 4 in favor 0 against.

IV. ELECTION OF OFFICERS:
Commissioner Tompkins opened the floor for nominations of Chairman.

Mrs. Wallace nominated Mrs. Terri Smith-Anderson.

Mrs. Smith-Anderson respectfully declined.

Mrs. Smith-Anderson nominated Mrs. Tanya Wallace.

With no other nominations being offered the nominations were closed and Mrs. Wallace was declared Chairman by acclamation.

Commissioner Tompkins opened the floor for nominations of Vice-Chairman.

Mr. Dudas nominated Mr. Josh Roman.

With no other nominations being offered the nominations were closed and Mr. Roman was declared Vice-Chairman by acclamation.

Commissioner Tompkins opened the floor for nominations of Secretary.

Mr. Dudas nominated Mrs. Terri Smith-Anderson.

With no other nominations being offered the nominations were closed and Mrs. Smith-Anderson was declared Secretary by acclamation.

Commissioner Tompkins reminded the board about the open meeting laws and then turned the meeting over to Chairman Wallace.

V. PUBLIC DISCUSSION: None

VI. REPORTS OF OFFICERS AND COMMITTEES:
Update on New Business Licenses/Closed Businesses (Thomas) - N/A
Report on Shelby County Chambers of Commerce Alliance Meeting (Higbee) – N/A
Update from Planning Department (Higbee)
- Kensington Manor PD Preliminary Development Plan (amendment) was on the October 18, 2010 MPC docket - more information about traffic was requested before it proceeded to BOC. A revised study was developed and passed on to the BOC and the item was approved.
- Waters Edge Preliminary Plat – The plat was submitted and placed on hold until the City and applicant reach an agreement on dedicating right-of-way for Beverle Rivera Road and other issues regarding improvements. The plat will proceed to MPC as soon as it is practicable, possibly as soon as February.
Report only, no action was taken. (For more details see Attachment A)

Chamber of Commerce Report (Wallace)
- New officers were elected at the December meeting.
- The Chamber has altered their meeting schedule from monthly to quarterly.
- Businesses will be allowed to sponsor meetings at their facilities.
- Membership increased by 7 or 8 members currently.
- J Higbee, Growth Management Director, will attend the Chamber meetings.
Report only, no action was taken. (For more details see Attachment B)

VII. OLD BUSINESS: None
1. Strategic
a. None
2. Tactical
a. None

VIII. NEW BUSINESS:
1. Strategic
a. Discussion and possible action on the SWOT Process
- Stakeholders discussed and list to be reviewed by the March meeting.
- Meeting date tentatively on April 28, 2011 (possibly 2 meetings). Time to be confirmed at the next meeting.
- Study area boundary map to be chosen prior to holding SWOT meeting.
- Manning the SWOT – Staff will need assistance overseeing the SWOT process at the meetings. Assigning responsibilities was included in the discussion.
- Public Participation – Discussion on how to get the public more involved and developing a concept or hook that would give them a reason to come and participate. “Participate in the vision” or “sale our uniqueness” were some of the suggestions.
Discussion only, no action was taken.
2. Tactical
a. None
3. Other
a. Determine items for the next EDC Agenda * (Added by unanimous consent)
1. Confirm times for meeting.
2. Review stakeholders list
3. Marketing pitch

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
There being no other business before the board Mr. Dudas moved to adjourn the meeting. Mr. Roman seconded the motion. Motion passed unanimously, voice vote, 6 in favor 0 against. The meeting was adjourned at 8:04 PM.

_________________________________
Tanya Wallace, Chairman

ATTEST:

__________________________________
Sontidra Thomas, City Recorder

These minutes were approved on February 24, 2011.

EDC Meeting Minutes December 2010

2011-02-09T08:50:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
TUESDAY, DECEMBER 7, 2010, 6 PM
CLUB WINDWARD, 3740 CANADA ROAD, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 6:04 p.m., Tuesday, December 7, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Brasfield, Kathleen Absent
Dudas, John Present (arrived at 6:16 PM)
Fairley, Francis Present
Roman, Josh Absent (excused)
Smith-Anderson, Terri Present
Tompkins, Cecil Present
Wallace, Tanya Present

III. OLD BUSINESS:
1. Discussion and possible action regarding SWOT meeting(s).
Discussion of considerations for SWOT, Lakeland’s study area of ED, stakeholders, Economic Development Strategic Plan process and sample letter to stakeholders as outlined in Memo dated 12-2-2010 from J Higbee. The EDC plans to review and finalize in January 2011.
Discussion only. No action Taken.

IV. NEW BUSINESS:
None.

V. ANNOUNCEMENTS:
None.

VI. ADJOURNMENT:
There being no other business to discuss, Terri Smith-Anderson made a motion to adjourn the meeting. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

The meeting adjourned at 6:24 p.m.

These minutes were approved January 27, 2011.

___________________________________
Tanya Wallace, Chairman

ATTEST:

___________________________________
Theresa Meyer, Deputy City Recorder

EDC Meeting Minutes November 2010

2011-02-09T08:47:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
THURSDAY, NOVEMBER 18, 2010, 7 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 7:04 p.m., Thursday, November 18, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Brasfield, Kathleen Absent (excused)
Dudas, John Present (arrived at 7:15 PM)
Fairley, Francis Present
Roman, Josh Present
Smith-Anderson, Terri Absent (excused)
Tompkins, Cecil Present
Wallace, Tanya Present

City Staff Present
Robert Wherry, City Manager
J. Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. OLD BUSINESS:
None.

IV. NEW BUSINESS:
1. Strengths, Weaknesses, Opportunities & Threats (SWOT) Analysis discussion and possible action.
Discussion of Memo from J Higbee dated 11-12-2010. SWOT categories were selected and potential stakeholders discussed. Mr. Higbee will compile stakeholders list and draft letter to stakeholders for EDC review/approval. A special meeting will be held at 6 p.m. on Tuesday, December 7, 2010, at Club Windward for discussion and possible action on SWOT meeting(s).
Discussion only. No action Taken.

2. Determine items for the next EDC Agenda.
a. Election of Officers
b. Recap on SWOT Process

V. ANNOUNCEMENTS:
None.

VI. ADJOURNMENT:
There being no other business to discuss, Josh Roman made a motion to adjourn the meeting. Tanya Wallace seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

The meeting adjourned at 9:16 p.m.

These minutes were approved January 27, 2011.

___________________________________
Tanya Wallace, Chairman

ATTEST:

___________________________________
Theresa Meyer, Deputy City Recorder

EDC Meeting Minutes October 2010

2011-02-09T08:37:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, OCTOBER 28, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, October 28, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Brasfield, Kathleen Absent (excused)
Dudas, John Present
Fairley, Francis Present
Roman, Josh Absent (excused)
Smith-Anderson, Terri Present
Tompkins, Cecil Present
Wallace, Tanya Present

City of Lakeland Staff Present:
Robert Wherry, City Manager
J. Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. APPROVAL OF MEETING MINUTES:
John Dudas made a motion to approve the EDC Regular Meeting Minutes dated September 23, 2010, as written. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
There were 10 new businesses from June 2010 to present.
Report only. No action taken.

Report on Shelby County Chambers of Commerce Alliance Meeting (Higbee)
J. Higbee reported on the September 30 meeting of the Shelby County Chamber of Commerce Alliance comprised of Chambers outside of Memphis Chamber. The meeting was attended by Shelby County Mayor Lutrell, local chamber representatives, mayors and other staff. There was a presentation on Economic Development along with discussion regarding funding that would help with economic development initiatives.

Higbee will attend the upcoming Vision 2020 meeting.
Report only. No action taken.

John Dudas made a motion to suspend the rules. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

Report on the BOC Retreat (Higbee)
J. Higbee reported on the status of the Economic Development Strategic Plan project to the Board of Commissioners at the annual Retreat.
Report only. No action taken.

Update from Planning Department (Higbee)
- Red Box vending amendment to the Zoning Ordinance has moved through the MPC and will be sent to the BOC for adoption.
- A veterinary hospital would like to locate at the Corner Shops. Due to a tie BOA vote, no action was taken and the item is scheduled to go to a Special BOA meeting for conditional use approval on Thursday, November 11, 2010.
- The City of Lakeland Friendly Faces Committee is targeting Expo and Shop Lakeland participants for upcoming site visits.
- Approximately 50 people attended the Lakeland Business Expo. Some businesses dropped out due to an insurance requirement. Shop Lakeland cards were distributed at the event. Suggestions were given for improving next year’s Expo. The Expo site should be well-marked and highly visible. It was suggested that a $50 marketing fee be collected for each booth to assist with marketing costs.
Report only. No action taken.

Chamber of Commerce Report (Wallace)
- Chamber membership has grown as a result of the Shop Lakeland Event.
- There are plans to revamp things the Chamber is currently doing.
- At this time, they are not considering a merger with the Arlington Chamber
Report only. No action taken.

VI. OLD BUSINESS:
1. Strategic
a. None
2. Tactical
a. None

VII. NEW BUSINESS:
1. Strategic
a. Strengths, Weaknesses, Opportunities & Threats (SWOT) Analysis Training, Exercise, and Discussion
J. Higbee introduced EDC members to the SWOT (Strengths, Weaknesses, Opportunities, Threats) Analysis process followed by a brief exercise wherein members completed a SWOT Analysis. The SWOT is one step in the strategic planning process. Following the SWOT exercise, the group identified prospective stakeholders and secondary data sources for the project.
Discussion only. No action taken.

2. Tactical
a. Education: “The Economic Development Process”
Discussion- answering the question “How does Economic Development work?”
Discussion only. No action taken.

3. Other
a. Special Meeting Schedule, 2010
Chairman Tanya Wallace called a Special Meeting for Thursday, November 18, at 7 PM.

b. Determine items for the next EDC Agenda
- Define Purpose
- SWOT Discussion and Tasks
- Identify Stakeholders

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
There being no other business to discuss, Tanya Wallace made a motion to adjourn the meeting. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

The meeting adjourned at 8:55 p.m.

These minutes were approved January 27, 2011.

___________________________________
Tanya Wallace, Chairman

ATTEST:

___________________________________
Theresa Meyer, Office Coordinator/DCR

2010-11-12T06:56:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, SEPTEMBER 23, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, September 23, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Brasfield, Kathleen Absent (excused)
Dudas, John Present
Fairley, Francis Present
Roman, Josh Present
Smith-Anderson, Terri Present
Tompkins, Cecil Present
Wallace, Tanya Present

City of Lakeland Staff Present:
J Higbee, Growth Management Director

III. APPROVAL OF MEETING MINUTES:
John Dudas made a motion to approve the EDC Regular Meeting Minutes dated June 24, 2010, as written. Josh Roman seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

IV. PUBLIC DISCUSSION:
None.

A motion was made by Josh Roman to suspend the rules. John Dudas seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
J Higbee read a new businesses listing supplied by City Recorder, Sontidra Thomas.
Report only. No action taken.

Update from Planning Department (Higbee)
J Higbee gave the regular Planning Department Report.
Report only. No action taken.

*Summary of Sign Research (Higbee)
J Higbee reviewed signage research information included in the September 23, 2010, agenda packet.
Report only. No action taken.

Chamber of Commerce Report (Wallace)
Tanya Wallace reported that the Chamber has 20-30 members; it is working on a new website and has improved its organizational approach, but is struggling for membership and support. Ms. Wallace also reported the upcoming meeting of the Shelby County Chambers of Commerce Alliance on September 30, 2010, with Mayor Luttrell.
Report only. No action taken.

Memo Regarding Office Space at Club Windward (Wherry)
Memo included in September 23, 2010, Agenda packet.
Report only. No action taken.

VI. OLD BUSINESS:
1. Strategic
a. Strategic Planning Basics for ED (Higbee)
Presentations
i. shopping center sign project update
ii. audio training modules on economic development from IEDC online
iii. Strategic Planning Basics.

During the latter portion, Mr. Higbee distributed a partially completed resource listing and indicated that it needs further work by the EDC and exploration during the Strategic Plan process.
Discussion only. No action taken.

2. Tactical
a. None.

VII. NEW BUSINESS:
1. Strategic
a. None.

2. Tactical
a. Update on Sign Ordinance
*Information covered in the “Summary of Sign Research” Report.
Report only. No action taken.
b. Website information
No discussion. No action taken.
c. Lakeland Business Expo
Report only. No action taken.

3. Other
a. By-laws discussion
Commissioner Tompkins reported on pending revisions to the Economic Development Commission bylaws. There was discussion on the number of EDC members (five regular members, one BOC liaison, and one MPC liaison), the procedure for removal of members, and the process for forming committees.
Discussion only. No action taken.

A motion was made by Josh Roman to write a letter of support to the Lakeland Chamber of Commerce. Terri Smith-Anderson seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

Staff was asked to prepare and forward the letter of support to Chairman Wallace for review.

b. Determine items for the next EDC Agenda
i. Strategic plans for other cities
J Higbee provided a CD of strategic plans from other cities and suggested review at a future meeting(s)
ii. Educational module – “The Economic Development Process” module from the IEDC online series
iii. Resource List – J Higbee was asked to develop specific suggestions on how to use some of the resources from the Resource List in the strategic plan process
iv. Prepare to conduct a SWOT (Strengths, Weaknesses, Opportunities, & Threats) process
v. Discuss Special Meeting Schedule, 2010

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:There being no other business to discuss, Terri Smith-Anderson made a motion to adjourn the meeting. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

The meeting adjourned at 8:50 p.m.

These minutes were approved October 28, 2010.

Tanya Wallace, Chairman

Theresa Meyer, Deputy City Recorder

2010-10-21T14:16:00.000-07:00

- MEETING CANCELLED -

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING AGENDA
THURSDAY, AUGUST 26, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:

II. ROLL CALL:

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting dated July 22, 2010 cancelled due to lack of quorum. EDC Regular Meeting Minutes dated June 24, 2010.

IV. PUBLIC DISCUSSION:

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
Update from Planning Department (Higbee)
Chamber of Commerce Report (Wallace)

VI. OLD BUSINESS:

1. Strategic
a. Strategic Planning Basics for ED (Higbee)
2. Tactical
a. None

VII. NEW BUSINESS:
1. Strategic
a. None.
2. Tactical
a. Update on Sign Ordinance
b. Website information
c. Lakeland Business Expo (Pgs 10-11)
3. Other
a. By-laws discussion (if needed)
b. Determine items for the next EDC Agenda

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:

2010-10-21T13:59:00.000-07:00

Lack of Quorum
- MEETING CANCELLED -

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING AGENDA
THURSDAY, JULY 22, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:

II. ROLL CALL:

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated June 24, 2010.

IV. PUBLIC DISCUSSION:

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
Update from Planning Department (Higbee)
Chamber of Commerce Report (Wallace)
Update from Friendly Faces (Atkinson)

VI. OLD BUSINESS:

1. Strategic
a. Strategic Planning Basics for ED (Higbee)
2. Tactical
a. None

VII. NEW BUSINESS:
1. Strategic
a. None.
2. Tactical
a. Update on Sign Ordinance
b. Website information
3. Other
a. By-laws discussion (if needed)
b. Determine items for the next EDC Agenda

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:

2010-10-21T13:34:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JUNE 24, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:The meeting was called to order at 6:31 p.m., Thursday, June 24, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Anderson, Terri Smith Present
Brasfield, Kathleen Absent
Dudas, John Present
Fairley, Francis Present
Roman, Josh Absent (excused)
Ruppelt, Boyd Absent (excused)
Tompkins, Cecil Present
Wallace, Tanya Present
Womack, Pamela Present

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated May 27, 2010.
Pamela Womack made a motion to approve the EDC Regular Meeting Minutes dated May 27, 2010, as written. Terri Smith-Anderson seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
There were no new or closed businesses reported for the month of May, 2010.
Report only. No action taken.

Update from Planning Department (Higbee)
Report included in agenda packet.
Report only. No action taken.

Chamber of Commerce Report (Wallace)
Approximately fifteen people attended the June chamber luncheon.

The “Shop Lakeland” event is a joint effort between the Lakeland Area Chamber of Commerce and the City of Lakeland to promote Lakeland businesses. The event will take place on August 7 which is part of the “tax-free” weekend.
Report only. No action taken.

Update from Friendly Faces (Wherry)
Working with the Lakeland Area Chamber of Commerce on the Shop Lakeland event.

Organizing follow up efforts to promote attendance at the Second Annual Business Appreciation Breakfast.
Report only. No action taken.

VI. OLD BUSINESS:

1. Strategic
a. City documents review (discussion), Part 3 (Higbee)
Discussion only. No action taken.

2. Tactical
a. Determine tactical priorities for 2010
John Dudas made a motion to adopt the following five (5) tactical items:
●Sign Update
●Land Development Regulations
●Educational offerings at EDC meetings
●Chamber Enhancement Project
●Website update
Pamela Womack seconded the motion.
Motion carried. Voice vote. All in favor. 6-0

VII. NEW BUSINESS:
1. Strategic
a. Strategic Planning Basics for ED (Higbee)
Cecil Tompkins recommended moving New Business Item 1-a to the July meeting.
Approved by acclamation.

Cecil Tompkins made a motion to add New Business Item 4. “Discussion on by-laws change”.
Approved by acclamation.

4. *Discussion on by-laws change.
Discussion only. No action taken.

2. Tactical
a. None

3. Other
a. Determine items for the next EDC Agenda
Following discussion, five items were selected for the July 2010 EDC Meeting Agenda:
•Strategic Planning Basics (Higbee)
•Educational Offerings – Economic Development 101 (Higbee)
•Update on Sign Ordinance
•Website information
•By-laws discussion (if needed)

4. Discussion on by-laws change.*Item taken out of order.

VIII. ANNOUNCEMENTS:
Business Appreciation Breakfast Wednesday, July 7, 7 AM, at the Stonebridge Golf Club.

IX. ADJOURNMENT:
There being no other business to discuss, John Dudas made a motion to adjourn the meeting. Terri Smith-Anderson seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

The meeting adjourned at 8:38 p.m.

These minutes were approved September 23, 2010.

Tanya Wallace, Chairman

ATTEST:
Theresa Meyer, Deputy City Recorder

2010-06-28T11:16:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, May 27, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 6:40 p.m., Thursday, May 27, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Anderson, Terri Smith Absent (excused)
Brasfield, Kathleen Present
Dudas, John Absent (excused)
Fairley, Francis Present
Roman, Josh Present
Ruppelt, Boyd Absent (excused)
Tompkins, Cecil Present
Wallace, Tanya Present
Womack, Pamela Absent (excused)

City of Lakeland Staff Present:
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated April 22, 2010
Josh Roman made a motion to approve the EDC Regular Meeting Minutes dated April 22, 2010, as written. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
There were no new or closed businesses reported for the month of April, 2010.
Report only. No action taken.

Update from Planning Department (Higbee)
Status report included in packet – see page two of report for summary of some of the actions of the Municipal Planning Commission.

No new development requests; have had requests to extend previously approved planned developments that are beginning to expire. Evergreen appeared at the May 17 Planning Commission meeting. It is a 150 lot residential development on Evergreen Road. (Postponed.)

Kensington Manor, south of Highway 70 near Chambers Chapel Road, is asking to come forward for an amendment only. (Not yet filed.)

Currently in negotiations with Lakeland Commons for the site located at the corner of Highway 70 and Seed Tick Road.

Other Planning Projects:
Jim Atkinson has begun work doing some coding that would permit Redbox DVD vending machines.

Mr. Atkinson is working on an expedited sign project – directory signage for Shopping Centers. Following this project, Planning will be working on a full sign code re-write.

Planning has received a new draft of the development code. The Advisory Committee has received it and meetings will resume in June. May be before the Planning Commission and BOC by August.
Report only. No Action taken.

Chamber of Commerce Report (Wallace)
Ms. Wallace reported on the recent Chamber after hours event and encouraged continued EDC support of Chamber events and activities.
Report only. No Action taken.

Update from Friendly Faces (Atkinson)
Report regarding the August 7 - Shop Lakeland event included in packet. The EDC will be working on this event with the City and the Chamber.
Report only. No Action taken.

Update on I-40 Interchange (Wherry)
Report included in packet.
Report only. No Action taken.

Update on Zip Code Status (Wherry)
Report included in packet.
Report only. No Action taken.

VI. OLD BUSINESS:

1. Strategic
a. City documents review (discussion), Part 3 (Higbee)
Josh Roman made a motion to postpone Old Business item 1, a. “City documents review” until the next scheduled meeting. Francis Fairly seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

2. Tactical
a. None

VII. NEW BUSINESS:

1. Strategic
a. None

2. Tactical
a. Determine tactical priorities for 2010
Josh Roman made a motion to postpone New Business Item 2, a. “Determine tactical priorities for 2010” until the next scheduled meeting. Francis Fairly seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

3. Other
a. Determine items for the next EDC Agenda
Items to be included on the June 24, 2010 agenda include:
• City Documents Review, Part 3
• Determine tactical priorities for 2010
• Presentation on Strategic Planning basics for Economic Development

VIII. ANNOUNCEMENTS:
Growth Management Director, J Higbee, emailed reading materials to Economic Development Commission members.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman made a motion to adjourn the meeting. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

The meeting adjourned at 7:41 p.m.

These minutes were approved June 24, 2010.

Tanya Wallace, Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2010-06-09T12:23:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, APRIL 22, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE

I. CALL TO ORDER:
The meeting was called to order at 6:38 p.m., Thursday, April 22, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Anderson, Terri Smith Present
Brasfield, Kathleen Absent
Dudas, John Present
Fairley, Francis Present (Arrived at 6:41 p.m.)
Roman, Josh Present
Ruppelt, Boyd Absent (excused)
Tompkins, Cecil Present
Wallace, Tanya Present

City of Lakeland Staff Present:
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated March 25, 2010.
Josh Roman made a motion to approve the EDC Regular Meeting Minutes dated March 25, 2010, as written. John Dudas seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses. (Thomas)
There were four new businesses reported for the month of April, 2010.
Report only. No action taken.

Update from Planning Department. (Higbee)
Construction Plans for Lakeview Subdivision (near East Shores) were approved at the March Planning Commission meeting.

The City Hall Parking Lot expansion was approved at the April Planning Commission meeting.

Mr. Higbee gave a report on field trips to Traditional Neighborhood Developments.
Report only. No action taken.

Chamber of Commerce Report (Wallace)
Chairman Wallace distributed business cards for upcoming Chamber meetings.

The Bartlett Chamber of Commerce has been approaching Lakeland businesses and is interested in partnering with the Lakeland Chamber since Bartlett has full time Chamber staff.

There has been discussion on the Bartlett and Lakeland Chambers jointly hosting a business fair in August.
Report only. No action taken.

Update from Friendly Faces (Wherry)
The Friendly Face Committee met with the Lakeland Chamber to discuss a City-wide shopping event for tax-free weekend August 5-8. Upon approval by the BOC, promotion for the event and plans will proceed.
Report only. No action taken.

Reports on Selected City Projects (Staff)
- Lakeland Outlet Mall (Atkinson)
Report included in packet.
Report only. No action taken.

- I-40 Interchange (Stuckert)
Report included in packet.
Josh Roman recommended tabling discussion on the item and adding it to the May Agenda as a tactical item.

The EDC requested that Mr. Wherry provide a detailed status report of the discussions with Nashville regarding the I-40 Interchange.
Discussion only. No action taken.

- City of Lakeland Zip Code (Wherry)
Report included in packet.
Report only. No action taken.

VI. OLD BUSINESS:

1. Strategic
a. City documents review (discussion), Part2 (Higbee)
Discussion only. No action taken.

2. Tactical
a. Discussion on the role(s) of EDC (Roman)
Discussion only. No action taken.

3. Other
a. Discussion or election of Vice-Chairman
John Dudas made a motion to elect Josh Roman to the position of Vice-Chairman. Tanya Wallace seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

VII. NEW BUSINESS:

1. Strategic
a. Staff proposal for mission, activities, 2010 Strategic Plan accomplishments
Josh Roman made a motion to accept the staff proposal to Economic Development Commission as written. Francis Fairley seconded the motion. (See attached Exhibit “A”)
Motion carried. Voice vote, all in favor. 6-0

2. Tactical
a. None

3. Other
a. Determine items for the next EDC Agenda
- Update on I-40 Interchange
- Sign regulation proposals - review and provide comment as they move forward.
- Support for Lakeland Area Chamber of Commerce
- Education
- Special EDC Meeting for November.
Mr. Higbee was asked to provide a list of potential tactical items prior to the May EDC meeting
Discussion only. No action taken.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Tanya Wallace made a motion to adjourn the meeting. Josh Roman seconded the motion.
Motion carried. Voice vote, all in favor. 6-0

The meeting adjourned at 8:26 p.m.

These minutes were approved May 27, 2010.

Tanya Wallace, Chairman

ATTEST:
Theresa Meyer, Deputy City Recorder

2010-05-12T14:58:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MARCH 25, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, March 25, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Anderson, Terri Smith Present
Brasfield, Kathleen Absent
Dudas, John Present
Fairley, Francis Present
Roman, Josh Absent (excused)
Ruppelt, Boyd Absent (excused)
Tompkins, Cecil Present
Wallace, Tanya Present

City of Lakeland Staff Present:
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

Cecil Tompkins requested the addition of New Business Item 4 “Discussion or election of Vice-Chairman” to the Agenda.
Approved by acclamation. 5-0

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated February 25, 2010
John Dudas made a motion to approve the EDC Regular Meeting Minutes dated February 25, 2010, as written. Terri Smith-Anderson seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
None reported.

Report on Business List (Higbee)
J Higbee commented on the report of the Lakeland Places of Business data included in the EDC Packet.
Discussion only. No action taken.

Update from Planning Department (Higbee)
The MPC approved the Lakeview Subdivision Construction Plans. The subdivision has 11 estate lots in a gated community.

The BOC & MPC held a joint session on Monday, March 15, 2010, to review miscellaneous legal issues and Article IV of the proposed Land Development Regulations. There will be at least one more joint meeting to finish the review of Article IV.

Members of the BOC, MPC and Advisory Committee traveled to Nashville in early March to look at two TNDs. The group will take some trips to visit local small lot developments.

Mr. Higbee gave a brief report on the International Economic Development Council; Economic Development Strategic Planning course he attended in March.
Report only. No action taken.

Lakeland Area Chamber of Commerce Report (Wallace)
Report included in packet.

Chairman Wallace contacted LACOC President, Nancy Harrell, for meeting information. As EDC Chairman, Ms. Wallace will function as part of the Chamber Board, will attend meetings when possible and provide the EDC with a Chamber Report.
Report only. No action taken.

Summary of BOC activities (Wherry)
BOC Meeting Summary included in packet.
Report only. No action taken.

VI. OLD BUSINESS:
1. Strategic
1. City documents review (discussion), Part 1 (Higbee)
Discussion only. No action taken.

2. Tactical
1. None

VII. NEW BUSINESS:
1. Strategic
1. None

2. Tactical
1. Discussion on the role(s) of EDC (Roman)
By general consensus, item postponed until the next regular meeting.

2. Discussion on additional EDC tactical ideas
i. Attracting & retaining businesses (Fairley)
Review and discussion “Putting the Business Back in Business Retention”
Discussion only. No action taken.

ii. Brainstorming segment (Wallace)
John Dudas requested that J Higbee bring a recommendation of what the EDC can accomplish by the end of the year to the April meeting and set the recommendation as the EDC’s goal for the year.

Members of the EDC requested updates on the status of the Lakeland Outlet Mall, the I-40 Interchange and the City of Lakeland Zip Code.
Discussion only. No action taken.

3. Other
1. None

4. Discussion or election of Vice-Chairman
Chairman Wallace recommended deferring item until the April meeting.
Deferred to April Meeting.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, John Dudas made a motion to adjourn the meeting. Francis Fairley seconded the motion.
Motion carried. Voice vote, all in favor. 5-0

The meeting adjourned at 8:47 p.m.

These minutes were approved April 22, 2010.

Tanya Wallace, Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2010-04-15T07:27:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 25, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, February 25, 2010, by Chairman Tanya Wallace.

II. ROLL CALL:
Anderson, Terri Smith Present
Brasfield, Kathleen Absent
Dudas, John Present
Fairley, Francis Present
Roman, Josh Present (arrived at 6:46 p.m.)
Ruppelt, Boyd Present
Tompkins, Cecil Present
Verbeek, Heidi Present
Wallace, Tanya Present

City of Lakeland Staff Present:
Robert Wherry, City Manager
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated January 28, 2010
Boyd Ruppelt made a motion to accept the EDC Regular Meeting Minutes dated January 28, 2010, as written. John Dudas seconded the motion.
Motion carried, voice vote, all in favor. 7-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on New Business Licenses/Closed Businesses (Thomas)
None reported.

Update from Planning Department (Higbee)
The February Planning Commission Agenda contained discussion items only. No action taken and no new projects.

There is an outstanding 55 lot plat by Belz (Water’s Edge development) located on the south edge of Garner Lake. The plat will probably go to the April Planning Commission Meeting.

Mr. Higbee is scheduling some field trips for the BOC, MPC and the Advisory Committee because of concerns that have surfaced regarding the new development regulations. The group will travel to Nashville in March to look at some TNDs. Mr. Higbee is arranging field trips to some small lot subdivisions in Shelby County for comparison.

In order to give the EDC an idea of some of the Planning Department’s projects, Mr. Higbee included a summary of MPC activity since mid 2009 and the BOC Monthly Status Report.
Report only. No action taken.

Summary of BOC activities (Wherry)
BOC Meeting Summary included in packet.
Report only. No action taken.

Update from Friendly Faces (Wherry)
Mr. Wherry reported on the Friendly Face visits to Kroger and AutoZone.
Report only. No action taken.

Report on the EDC Subcommittee, and the 2-25-10 Agenda (Higbee)
Francis Fairley gave a report on the EDC Subcommittee meeting with J Higbee.
Report only. No action taken.

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
1. Member Introductions
EDC members made introductions providing personal background information and stating what they hope to contribute to the EDC and what they would like to accomplish as an EDC.
Discussion only. No action taken.

2. Discussion on a framework for future meetings
A dual-stream, dual-path agenda is being suggested. It is a “time-boxed” agenda that includes both a strategic focus and a tactical focus.
Discussion only. No action taken.

3. Discussion on future agendas and assignments
Strategic planning will be a part of each agenda until the EDC has a completed plan. Each agenda will also include a tactical section.
By general consensus, a dual-stream agenda framework was selected.

The strategic focus of the March meeting will include a document review by J Higbee.

The tactical focus will include:
1. The Role(s) of EDC in Cities the Size of Lakeland (Roman)
2. Attracting and Retaining Businesses (Fairley)
3. Brainstorming Segment (Wallace)

4. Discussion about reporting on the Chamber of Commerce at future meetings
A quarterly report from staff would be sufficient.
Discussion only. No action taken.

5. City documents review, Part 1 (Higbee)
By general consensus, item tabled until the next regular meeting.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Boyd Ruppelt moved to adjourn the meeting. Heidi Verbeek seconded the motion.
Motion carried, voice vote, all in favor. 8-0

The meeting adjourned at 8:10 p.m.

These minutes were approved March 25, 2010.

Tanya Wallace, Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2010-03-01T11:38:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JANUARY 28, 2010, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, January 28, 2010, by Commissioner Cecil Tompkins.

II. ROLL CALL:
Roll Call
Anderson, Terri Smith Present
Brasfield, Kathleen Present
Dudas, John Present (via telephone)
Fairley, Francis Present
Roman, Josh Present
Ruppelt, Boyd Present
Tompkins, Cecil Present
Verbeek, Heidi Present
Wallace, Tanya Present

City of Lakeland Staff Present:
Robert Wherry, City Manager
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

2. Election of Officers
Josh Roman nominated Tanya Wallace for the position of EDC Chairman. Tanya Wallace nominated Josh Roman for the position of EDC Chairman. There being no other nominations, nominations were closed and a roll call vote was taken. Tanya Wallace was elected Chairman.
Roll Call vote. Motion carried. 9-0-0
Anderson, Terri Smith Yea
Brasfield, Kathleen Yea
Dudas, John Yea
Fairley, Francis Yea
Roman, Josh Yea
Ruppelt, Boyd Yea
Tompkins, Cecil Yea
Verbeek , Heidi Yea
Wallace, Tanya Yea

Josh Roman nominated Heidi Verbeek for the position of Vice-Chairman. There being no other nominations, nominations were closed. Heidi Verbeek was elected Vice-Chairman.
Approved by acclamation. 9-0

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes dated October 22, 2009, and EDC Special Meeting Minutes dated November 16, 2009.

Josh Roman made a motion to amend Special Meeting Minutes dated November 16, 2009, to correct the spelling of “Ruppelt” under Old Business item 1 and approve the EDC Regular Meeting Minutes dated October 22, 2009, as written and the EDC Special Meeting Minutes dated November 16, 2009, as amended. Boyd Ruppelt Seconded the motion.
Motion approved by acclamation. 9-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce.
None.

Update on New Business Licenses/Closed Businesses. (Thomas)
No new or closed businesses to report.
Report only. No action taken.

Update from Planning Department. (Higbee)
RCLCO Study reviewed by EDC in November with recommendations issued to Board of Commissioners went to MPC. The MPC supported all recommendations made by EDC.

Land Development Regulations project proceeding with review through joint meetings with BOC and MPC. Not close to adoption. Still more work to be done.

ATC Fitness has contacted City Hall regarding a sign permit at the Corner Shops location.
Report only. No action taken

Update from Friendly Faces. (Wherry)
Mr. Wherry provided background and an update on the Friendly Face initiative. Four local businesses have been visited by members of the Friendly Face committee accompanied by a representative of the Lakeland EDC/Chamber. Kroger is the next business to be visited.
Report only. No action taken

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
1. Discussion on Enabling Ordinance establishing the Economic Development Commission. (Wherry)
Discussion Only. No action taken.

2. Discussion on Open Meeting Laws etc. (Wherry)
Discussion Only. No action taken.

3. Discussion on EDC Work Plan. (Higbee)
Josh Roman made a motion that the Economic Development Commission appoint an individual or group to work with City Staff to develop the next EDC Meeting Agenda. Boyd Ruppelt seconded the motion.
Motion carried, voice vote, all in favor. 9-0

Boyd Ruppelt made a motion that the Economic Development Commission accept Mr. Higbee’s three-step framework and that the EDC focus on the development of an EDC Strategic Plan as Step #1 followed by the development of an Annual Work Plan. Terri Smith-Anderson seconded the motion.
Motion carried, voice vote, all in favor. 9-0

EDC Chairman, Tanya Wallace, appointed Francis Fairley and Josh Roman to work with City staff to develop the next EDC Meeting Agenda.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Heidi Verbeek seconded the motion.
Motion carried, voice vote, all in favor. 9-0

The meeting adjourned at 7:48 p.m.

These minutes were approved February 25, 2010.

Tanya Wallace, Chairman

ATTEST:
Theresa Meyer, Deputy City Recorder

2010-02-17T15:10:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
MONDAY, NOVEMBER 16, 2009, 5:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 5:30 p.m., Monday, November 16, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Kathleen Brasfield Present (arrived at 5:47 p.m.)
Shirlee Clark Present (via telephone)
John Dudas Present
Connie Hess Present
Josh Roman Present (arrived at 5:34 p.m.)
Boyd Ruppelt Present
Cecil Tompkins Present
Tanya Wallace Present
Pamela Womack Present

City of Lakeland Staff Present:
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. OLD BUSINESS:
1. Discussion and possible action on the RCLCO Study. (Staff)
Pamela Womack made a motion to relax the rules. Boyd Ruppelt seconded the motion.
Motion carried, voice vote, all in favor. 9-0

Following discussion, Pamela Womack made a motion to come to order. The motion was seconded by John Dudas.
Motion carried, voice vote, all in favor. 9-0

Boyd Ruppelt made a motion to recommend keeping the RCLCO recommendations in Neighborhood Type III with the following exceptions to “Max Store Size (SF)” found in column seven of the Neighborhood Type III table (page 17 of the RCLCO study) to decrease the maximum store size for parcels of 50 or more acres from 30,000 square feet to 20,000 square feet and decrease the maximum store size for special use parcels 100 or more acres from 50,000 square feet to 30,000 square feet. The motion was seconded by Connie Hess.
Motion carried, voice vote, all in favor. 9-0

Connie Hess made a motion to recommend the revision of “Commercial SF MAX” found in column four of the Neighborhood Type IV table (page 20 of the RCLCO study) to reduce the Commercial SF MAX on 15 to 30 acre parcels from 75,000 square feet to 50,000 square feet and reduce the Commercial SF MAX on 30 or more acre parcels from 100,000 square feet to 50,000 square feet; delete “Special Use 50 or more acres”; staff should be directed to explore whether there are Type IV sites that can support 75,000 to 100,000 square feet of commercial development. Boyd Ruppelt seconded the motion.
Motion carried, voice vote, all in favor. 8-1

The Economic Development Commission considers it important that any retail have adequate visibility and exposure. This being a priority, John Dudas made a motion that signage be evaluated in order to encourage viable businesses. The motion was seconded by Kathleen Brasfield.
Motion carried, voice vote, all in favor. 9-0

IV. ADJOURNMENT:
There being no further business to discuss, Boyd Ruppelt made a motion to adjourn the meeting. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor. 9-0

The meeting adjourned at 8:16 p.m.

These minutes were approved January 28, 2010.

Tanya Wallace, Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2010-02-17T15:03:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, OCTOBER 22, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, September 24, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Kathleen Brasfield Absent
Shirlee Clark Present (via telephone)
John Dudas Present
Connie Hess Present
Josh Roman Present
Boyd Ruppelt Absent
Cecil Tompkins Absent
Tanya Wallace Present
Pamela Womack Present

City of Lakeland Staff Present:
Robert Wherry, City Manager
J Higbee, Growth Management Director
Theresa Meyer, Office Coordinator

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, September 24 2009.
John Dudas made a motion to approve the EDC Regular Meeting Minutes dated September 24, 2009, as written. Pamela Womack seconded the motion.
Motion approved by acclamation. 6-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce (Hess)
Report only. No action taken.

Update on New Business Licenses (Thomas)
One new business since the September 24, 2009,meeting. Research is being conducted on the inclusion of “closed businesses” in future reports.
Report only. No action taken.

Update from Planning Department (Higbee)
* Harding Academy approval recommendation by Planning Commission; scheduled for BOC.
* Rezoning for Waters Edge approval recommendation by Planning Commission; scheduled for BOC.
* Waters Edge preparing to bring in Plat.
* Codes project proceeding. Hope to have final draft by the end of the 2009 and adopt by May 2010.
* Boyle to provide a report Monday or Tuesday on the value and possible uses of the 100 acres at Davies Plantation and Canada Road.
* I-40 Interchange traffic signal installation scheduled to begin this week. There has been no additional communication on the interchange.
Report only. No action taken.

Update on the Friendly Faces Program (Hess)
Friendly Faces visited the Scottish Inn and discussed some of their concerns i.e. tax rate, visibility of signs. Interested in developing a new strip mall on property they own across the street from the Inn. Owners requested demographic information.

Friendly Faces visited Flowers by Regis and discussed sign concerns and visibility. The business owner is interested in a location closer to the street. Business owner suggested an annual sidewalk sale to benefit Lakeland businesses and inquired about regulations governing marquises. Offered to decorate City Hall for the holiday season and is interested in placing a float in the holiday parade.
Report only. No action taken.

VI. OLD BUSINESS:
1. Discussion and possible action on the Tennessee Three-Star Certification Program. (Clark)
Motion made by Shirlee Clark to defer discussion on this item until the next scheduled meeting after the first of the year. Motion seconded by Josh Roman.
Motion carried, voice vote, all in favor. 6-0

VII. NEW BUSINESS:
1. Discussion and possible action on the RCLCO Study. (Staff)
Following discussion, Chairman Hess called a Special Meeting for Monday, November 16, 2009, at 5:30 p.m. to assemble a list of questions regarding the RCLCO study and form a recommendation to forward to the Board of Commissioners.

VIII. ANNOUNCEMENTS:
1. Seventh Annual Volunteer Appreciation Dinner, Tuesday, December 1, 6:30 PM at Club Windward.

IX. ADJOURNMENT:
John Dudas made a motion to adjourn the meeting. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor. 8-0

The meeting adjourned at 8:27 p.m.

These minutes were approved January 28, 2010.

Tanya Wallace, Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2009-09-25T10:44:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, AUGUST 27, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, August 27, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present (arrived at 6:34 p.m.)
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Josh Roman Present
Boyd Ruppelt Present
Tanya Wallace Present
Pamela Womack Absent (excused)

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
Tanya Wallace made a motion to approve the EDC Regular Meeting Minutes dated June 25, 2009, as written. Josh Roman seconded the motion.
Motion approved by acclamation. 7-0

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce (Hess)
The LACOC will sponsor a meet and greet for the Lakeland candidates on September 15, 2009.

The Chamber website is being updated and should be up and running soon.
Report only. No action taken.

Update on New Business Licenses (Staff)
There were three new businesses since the July 23, 2009, meeting.
Report only. No action taken.

Update from Planning Department (Higbee)
Harding Academy was postponed to the September MPC Meeting.
RCLCO Study is in and being reviewed by staff. Mr. Higbee will forward copies with summary to EDC when ready.
Report only. No action taken.

Update on the Friendly Face Program (Staff)
Friendly Face Committee will meet Friday, August 29, 2009, to discuss Business Appreciation Breakfast follow up.
Report only. No action taken.

VI. OLD BUSINESS:
None.

Note: The presentation on the Tennessee Three-Star Certification Program was re-scheduled for the September 24, 2009, EDC Meeting.

VII. NEW BUSINESS:
1. Discussion and possible action on the City of Lakeland Sign Ordinance. (Hess)
Staff to provide EDC with copy of existing sign regulations and research regarding industry standards.
Discussion only. No action taken.

2. Discussion and possible action on “red box” video rental machines. (Barber)
City to contact Walgreens and advise that a “red box” can be located inside the store.
Discussion only. No action taken.

3. Discussion and possible action on business parking lot events. (Barber)
Discussion only. No action taken.

4. Discussion and possible action on recommendation on purchase of 100 acres at Davies Plantation and Canada Road. (Wherry)
Discussion only. No action taken.

5. Consideration and possible action on a recommendation to the Board of Commissioners on "consolidation/merger/metro government". (Wherry)
Boyd Ruppelt made a motion to approve a Resolution to the Lakeland Board of Commissioners recommending they oppose consolidation or merger or creation of a metro government of the City of Memphis and Shelby County. Shirlee Clark seconded the motion.
Motion carried, voice vote, all in favor. 7-0

6. Consideration and possible action on a Resolution to the Shelby County Commission urging approval of the bid for the traffic signals at the I-40 and Canada Road interchange. (Wherry)
Boyd Ruppelt made a motion approve a Resolution to the Shelby County Commission supporting the signals at Canada Road and Interstate 40 and requesting the signal improvement contract be awarded to White Contractors, Inc. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor. 7-0

VIII. ANNOUNCEMENTS:
1. Public Forum - Discussion on the Pros & Cons of Consolidation - Thursday, September 10, 2009, 7-9 PM, Memphis Area Homebuilders Association.

2. Windward Slopes Subdivision Neighborhood Movie Night - Friday, August 28, 2009, at 8:30 PM, on Blue Shore Cove.

IX. ADJOURNMENT:
Boyd Ruppelt made a motion to adjourn the meeting. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor. 7-0

The meeting adjourned at 7:45 p.m.

These minutes were approved September 24, 2009.

Connie Hess, Chairman

Theresa Meyer, Deputy City Recorder

2009-06-26T12:27:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
THURSDAY, JUNE 4, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, June 4, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Josh Roman Present
Boyd Ruppelt Present
Tanya Wallace Present
Pamela Womack Present

City of Lakeland Staff Members Present:
Growth Management Director, J Higbee

III. OLD BUSINESS:
1. Discussion and possible action on a recommendation to Lakeland Board of Commissioners regarding the purchase of a 100-acre parcel of land located at Davies Plantation and Canada Road. (Roman)
Following review and discussion on scenarios and land value, Josh Roman made a motion for the Economic Development Commission to recommend and support a responsible inquiry by the Board of Commissioners into the purchase of the 100 acre tract of land located at Davies Plantation and Canada Road. Boyd Ruppelt seconded the motion.
Motion carried, voice vote. 7-1
Don Barber Aye
Shirlee Clark Aye
Mark Hartz Aye
Connie Hess Nay
Josh Roman Aye
Boyd Ruppelt Aye
Tanya Wallace Aye
Pamela Womack Aye

IV. ADJOURNMENT:
There being no other business to discuss, Boyd Ruppelt made a motion to adjourn the meeting. Shirlee Clark seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:12 p.m.

These minutes were approved June 25, 2009.

Joshua Roman, Vice-Chairman

ATTEST:

Theresa Meyer, Deputy City Recorder

2009-06-26T12:15:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MAY 28, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, May 28, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Josh Roman Present(arrived at 6:43 p.m.)
Boyd Ruppelt Absent (excused)
Tanya Wallace Present
Pamela Womack Present

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

Members of the Public Present:
Mark Lawrence, 9202 Salem Road

III. APPROVAL OF MEETING MINUTES:
Don Barber made a motion to approve the EDC Regular Meeting Minutes dated, April 23, 2009, as written. Pamela Womack seconded the motion.
Motion approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Hess)
On May 2, the Lakeland Chamber provided food and beverages at the Lakeland Kroger for the finish of the Small Business Bike Tour.
Report only, no action taken.

Update on New Business Licenses. (Franklin)
There were five (5) new businesses since the April 23, 2009, meeting.
Report only, no action taken.

Update from Planning Department. (Higbee)
The first draft of RCLCO report is due any time. Following minor revisions (if any), a final draft will be made available to EDC and MPC.

There are no new development submittals to report.

Contracts for a number of developments that have not started construction are beginning to expire. Staff will be contacting applicants and inquiring as to their desire for extensions.
Report only, no action taken.

Update on City website. (Wherry)
Mr. Wherry, Ms. Wallace, GIS Specialist, Josh Thompson, and Theresa Meyer met with lakelandtn.gov webmaster to discuss the City’s website, its content and possible changes. EDC members may forward website content suggestions or links to Tanya Wallace or Theresa Meyer.
Report only, no action taken.

Report on Economic Development Presentation by Brad Mink. (Wherry)
Report only, no action taken.

VI. OLD BUSINESS:
1. Discussion and possible action on the role and responsibilities of the EDC and possible initiatives that could be undertaken by the EDC. (Wallace)
Pamela Womack made a motion to adopt the EDC’s participation in the Friendly Face Business Visitation Program as a direction for the EDC until J Higbee presents a plan. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

Josh Roman made a motion to suspend the rules and open the floor for discussion on the City’s purchase of a 100-acre parcel located at Davies Plantation and Canada Road. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

Josh Roman made a motion to table the discussion until the next called meeting.
Motion carried, voice vote, all in favor.

Chairman Hess called for a Special Meeting of the Economic Development Commission Thursday, June 4, 2009, at 6:30 p.m. for discussion on a presentation by Josh Roman on the potential for a 100-acre parcel located at Davies Plantation and Canada Road.

2. Discussion and possible action on meeting with representatives from the Tennessee Department of Economic & Community Development. (Clark)
Members of the EDC will contact Tennessee Three-Star cities for input on their experiences with the program. Mr. Roman will contact Millington, Ms. Clark will contact Portland and Ms. Womack will contact Mt. Pleasant.

Tanya Wallace made a motion to table the discussion until the next regular meeting of the EDC.
Motion carried, voice vote, all in favor.

Shirlee Clark made a motion that the EDC research the Tennessee Three-Star Program and that it be placed on the Agenda for the next regular meeting. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

VII. NEW BUSINESS:
1. Discussion and Possible Action on Resolution endorsing the City of Lakeland request for the US Postal Service to assign a specific, unique, ZIP code to the City of Lakeland. (Wherry)
Connie Hess made a motion to approve a Resolution that will be submitted to the Board of Commissioners authorizing application for an exclusive Zip Code
for the City of Lakeland, as amended. Vice-Mayor Hartz seconded the motion.
Motion carried, voice vote, all in favor.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Pamela Womack made a motion to adjourn the meeting. Shirlee Clark seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:01 p.m.

These minutes were approved June 25, 2009.

Joshua Roman, Vice-Chairman

Theresa Meyer, Deputy City Recorder

2009-06-05T12:40:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, APRIL 23, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:33 p.m., Thursday, April 23, 2009, by Don Barber.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present
Mark Hartz Present
Connie Hess Absent (excused)
Josh Roman Present (arrived at 6:36 p.m.)
Boyd Ruppelt Present
Tanya Wallace Present
Pamela Womack Absent (excused)

City of Lakeland Staff Members Present:
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, March 26, 2009.
Boyd Ruppelt made a motion to approve the EDC Regular Meeting Minutes dated March 26, 2009, as written. Shirlee Clark seconded the motion.
Motion approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Hess)
Not available.

Update on New Business Licenses. (Thomas)
Not available.

Update from Planning Department. (Higbee)
•Development Code project goal - “final draft” over the summer.
•RCLCO Study should be completed by the end of the month.
•Parks Master Plan may be one of the only items going to May MPC
•Harding Academy requested postponement to June.
•Minor Plat request for Corner Shops
Report only. No action taken.

Update from Engineering Department on I-40/Canada Road Signal and Interchange. (Stuckert)
Report only. No action taken.

Report on Mid-South Planning and Zoning Institute. (Higbee/Hartz)
Report only. No action taken.

Josh Roman made a motion to move Announcements before Old and New Business.
Motion carried, voice vote, all in favor.

VIII. *ANNOUNCEMENTS:
UT MTAS Economic Development Course, Tuesday, May 12, 8:30 a.m. – 12:30 p.m. at Bartlett Performing Arts Center.

VI. OLD BUSINESS:
None.
VII. NEW BUSINESS:
1. Discussion and possible action on the role and responsibilities of the EDC and possible initiatives that could be undertaken by the EDC. (Wallace)
General discussion regarding activities the EDC could initiate in order to provide resources for the business community. Josh Roman made a motion to table discussion until the next scheduled meeting.
Motion carried, voice vote, all in favor.

2. Discussion and possible action on raising funds to assist in EDC activities. (Wallace)
Discussion included:-The use fundraisers to provide a budget to fund some of the EDC projects.
-Markets created by festivals and fairs to strengthen community spirit, gain exposure for the community and promote the community.
-Organizing an event for businesses to come together to promote their business.
-Staff providing a list of EDC accomplishments since its inception.
-Focusing on a single project such as making contact and soliciting input from local businesses.
Discussion only. No action taken.

VIII. *ANNOUNCEMENTS:
(Item taken out of order)

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman made a motion to adjourn the meeting. Boyd Ruppelt seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:55 p.m.

These minutes were approved May 28, 2009.

Connie Hess, Chairman

ATTEST:
Theresa Meyer, Deputy City Recorder

2009-04-29T08:35:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MARCH 26, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:33 p.m., Thursday, March 26, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (via telephone)
Mark Hartz Present
Connie Hess Present
Josh Roman Absent (excused)
Boyd Ruppelt Present
Tanya Wallace Present
Pamela Womack Absent (excused)

City of Lakeland Staff Members Present:
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, February 26, 2009.

Connie Hess moved to amend the February 26, 2009, minutes to include the following note under Section VI, Old Business: “Mrs. Hess will promote the Feasibility Assessment of retail in Type II, III, and IV subdivisions as discussed and supported by the EDC” and to approve the minutes as amended. Vice Mayor Hartz seconded the motion.
Motion approved as amended by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Hess)
The Chamber is preparing shopping bags and business card binders containing Chamber member cards. Bags will be distributed to new businesses and will include the binders and give-aways.

The Chamber will print new Lakeland Business Directories with information provided by City staff.

Tim Ransom of The Ransom Group will address new website concepts at the May Chamber meeting.

On Saturday, May 2, the Small Business Bike Tour will end at Kroger in Lakeland. The Lakeland Chamber will host the festivities including food, beverages and music.

Update on New Business Licenses. (Franklin)
Report not available.

Update from Planning Department. (Higbee)
The Harding Academy project is pending and has requested postponement to the May Municipal Planning Commission meeting.

Corner Shops has platted the north half as a separate lot. Staff is reviewing the application; the project is moving forward and could appear at the next Planning Commission meeting.

The code project is proceeding. The target is to have a final draft by July ’09 and begin adoption as soon as Planning Commission is ready, then proceed to BOC for adoption in early September.

Update on BOC Work Session Regarding Study Recommended by EDC. (Hess)
Chairman Hess attended the BOC Work Session. She advised the BOC that “the EDC believes the City should fund the feasibility assessment of retail in Type II, III, & IV subdivisions for commercial, retail and business activities to determine whether or not it will succeed, based upon the success or lack thereof in comparable subdivisions.” The item was approved and the study will take place.

VI. OLD BUSINESS:
1. Discussion and possible action on Scope of Economic Development Commission. (Hess)
Formulate questions for businesses two to three years old to aid EDC in determining how they can help.

Conduct research regarding the activities of Economic Development Commissions in other cities and report findings.

With the assistance of Growth Management Director, J Higbee, assemble a “tool set” for EDC use.

VII. NEW BUSINESS:
1. Discussion and possible action on EDC Staff Support and Projects. (Staff)
Following discussion, John Dudas made a motion that the Economic Development Commission accept J Higbee’s offer to develop an outline for a work plan for the Economic Development Commission and how it would relate to other boards and commissions. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

Until a plan can be created and implemented, the EDC will continue getting input from the business community.

● Ms. Hess will get list of businesses from J Higbee
● Ms. Clark will get information about the activities of other Economic Development Commissions
● Ms. Hess will contact the Chamber for a list of the Chamber survey questions
● Vice-Mayor Hartz will contact Jim Atkinson to obtain a list of the Friendly Faces survey questions

The EDC will formulate a list of questions and develop a list of businesses to split among EDC members. EDC members will be asked to visit three businesses per month to gather information that can be compiled as a reflection of what local businesses tell us.

VIII. ANNOUNCEMENTS:
The Mid-south Planning and Zoning Institute will be held at the University of Memphis on Friday, April 17.

UT MTAS Economic Development Course, Tuesday, May 12, at Bartlett Performing Arts Center.

IX. ADJOURNMENT:
There being no other business to discuss, Boyd Ruppelt moved to adjourn the meeting. Shirlee Clark seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:46 p.m.

These minutes were approved April 23, 2009.

Josh Roman, Vice-Chairman

ATTEST:

Sontidra Thomas, City Recorder

2009-04-17T12:46:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 26, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE, 38002

I. CALL TO ORDER:
The meeting was called to order at 6:48 p.m., Thursday, February 26, 2009, by Chairman Connie Hess.

II. ROLL CALL:
Don Barber Absent (excused)
Shirlee Clark Absent (excused)
John Dudas Present
Mark Hartz Present
Connie Hess Present
Josh Roman Present
Boyd Ruppelt Absent (excused)
Tanya Wallace Present
Pamela Womack Absent (excused)

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, January 22, 2009.
Motion made by Mark Hartz to approve the EDC Regular Meeting Minutes dated January 22, 2009, as written. Motion seconded by John Dudas.

Motion made by Josh Roman to amend the minutes to add “on the Board” to sentence two of Item V, Update on Lakeland’s Chamber of Commerce. Tanya Wallace seconded the motion.
Motion to amend the minutes approved by acclamation.
Main motion approved as amended by acclamation.

IV. PUBLIC DISCUSSION:
NONE

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Hess)
The Chamber Board met January 8, 2009. The Board has decided to increase its efforts to get local businesses to join. The Board meets on the first Thursday of each month.

The general Chamber meetings are luncheon meetings held the second week of each month from 11:30 AM – 1 PM at Stonebridge or TBA. The Chamber’s evening mixers are held from 5:30 – 7:30 PM at Oakwood or TBA.

A ribbon cutting ceremony was held at My MD on January 15.

The Chamber is sponsoring a charity event, “Small Biz Chamber Bike Ride”, on May 2.

The Chamber’s website will be donated by Tim Ransom.

A Welcome Wagon program has been established by the Chamber. The Welcome Wagon will distribute “Goody bags” that include business cards from Chamber members.

The next Chamber meeting is March 12 and will include a special financial course for businesses.

Representatives of the City will attend the April 9 meeting to introduce the new “Friendly Faces” program.

Update on New Business Licenses. (Franklin)
There were three (3) new businesses reported since the January 22, 2009, meeting.

Update on Planning Department. (Higbee)
▪ Harding Academy appeared on the February MPC Agenda and was postponed to the March meeting.
▪ Drafts of the new land development regulations are available on the City’s website (www.lakelandtn.gov).
▪ On Wednesday, March 18, from 3-5 PM, there will be a Builders/Developers meeting regarding the new land development regulations.
▪ Additional public meetings regarding the new land development regulations will be scheduled in the future.

* VII. NEW BUSINESS:
1. Discussion on staff activities regarding contracting for a small commercial study, and recommendation, if needed. (Higbee)
Following discussion, Josh Roman made a motion to create a subcommittee to meet with J Higbee during business hours to define the scope. John Dudas seconded the motion.

Josh Roman moved to amend the motion to allow J Higbee the authority to define the scope as he has taken direction from the Economic Development Commission. Motion to amend the main motion seconded by John Dudas.
Motion to amend main motion approved by acclamation.
Main motion approved as amended by acclamation.

VI. OLD BUSINESS:
1. Discussion on Scope of Economic Development Commission.
Following general discussion, *motion made by Connie Hess to approve her representation of the Economic Development Commission before the Board of Commissioners to present information discussed by the EDC. Mark Hartz seconded the motion.
Motion carried, voice vote, all in favor.

* Note: Mrs. Hess will promote the Feasibility Assessment of retail in Type II, III, and IV subdivisions as discussed and supported by the EDC.

VII. NEW BUSINESS: (*item taken out of order)
1. Discussion on staff activities regarding contracting for a small commercial study, and recommendation, if needed. (Higbee)

VIII. ANNOUNCEMENTS:
UT MTAS Economic Development Course, Tuesday, May 12, 8:30 a.m. – 12:30 p.m. at Bartlett Performing Arts Center.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Motion seconded by John Dudas.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:02 p.m.

These minutes were approved March 26, 2009.

Connie Hess, Chairman

ATTEST:
Sontidra Franklin, City Recorder

2009-04-17T12:40:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JANUARY 22, 2009, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE, 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, January 22, 2009, by
Vice-Mayor Mark Hartz.

II. ROLL CALL:
1. Roll Call
Don Barber Present
Shirlee Clark Present
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Josh Roman Present
Boyd Ruppelt Present
Tanya Wallace Present
Pamela Womack Absent (excused)

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

Members of the Public Present:
Kumar Patel

2. Election of Officers
Josh Roman nominated Connie Hess for the position of Chairman of the EDC. There being no other nominations, the EDC elected Connie Hess Chairman by acclamation.
Motion approved by acclamation.

Connie Hess nominated Josh Roman for the position of Vice-Chairman of the EDC. There being no other nominations, Shirlee Clark moved to elect Josh Roman Vice-Chairman of the EDC, seconded by Vice-Mayor Mark Hartz.
Motion approved by acclamation.

Shirlee Clark nominated Theresa Meyer for the position of Secretary of the EDC. There being no other nominations, Boyd Ruppelt moved to elect Theresa Meyer Secretary of the EDC, seconded by Shirlee Clark.
Motion approved by acclamation.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, October 23, 2008, 6:30 p.m.
Motion made by Josh Roman to approve the EDC Regular Meeting Minutes dated October 23, 2008, as written. Motion seconded by Boyd Ruppelt.
Motion approved by acclamation.

IV. PUBLIC DISCUSSION:
NONE

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Hess)
EDC Chair, Connie Hess, will serve as the Economic Development Commission representative to the Lakeland Area Chamber of Commerce on the Board.

Update on New Business Licenses. (Franklin)
There were eight (8) new businesses reported since the October 23, 2008, meeting. Chairman Hess will notify the Chamber of the new businesses.

The Friendly Faces program is a combined effort between the City and the Lakeland Area Chamber of Commerce. The goal is to make contact with businesses on the front end.

Josh Roman made a motion to add “Discussion on Scope of Economic Development Commission” to New Business.
Motion approved by acclamation.

Update on Planning Department. (Higbee)
▪ Harding Academy on file; has not gone to MPC.
▪ The Meadows Secondary Detailed Development Plan went all the way through BOC and was approved.
▪ Village at Water’s Edge is still pending at applicant’s request.
▪ SR Consulting has contacted Mr. Higbee to schedule a pre-application conference regarding Lake Forest’s, first phase of Commercial.
▪ Regions Bank is close to locating at the Corner Shops site.
▪ Lakeland Commons was denied at Board of Commissioners meeting.
▪ Mr. Higbee has had an inquiry about the commercial frontage at Winstead Farms; nothing has been filed.

On January 29, Doug Farr, Principal of FARR Associates, will be coming to Lakeland. A public meeting, which is also a joint meeting between the MPC and the BOC, will be held at the IH Managerial Clubhouse at 7 PM. At City Hall, there will be a reception from 2:30 – 4:30 PM followed by dinner at 5:30 PM for Boards, Commissions, and the Advisory Committee with Mr. Farr.

New Land Development Regulation project schedule:
▪ Wrap up review by March ‘09
▪ Final draft from FARR by April ‘09
▪ April – July, lots of meetings
▪ Adopt by July ‘09

Outstanding item requested by EDC - viability research/presentations on commercial development as proposed in the new codes. Mr. Higbee is talking with ZHA (market experts) and working to get information to put together scope and cost.

A combination of the U of M market study and ZHA market study filtered to address our particular case should provide information we need at a reduced cost.

Update on Status of Canada/I-40 Interchange. (Wherry)
Currently at the Federal Highway Administration. Federal and State representatives are working on it.

VI. OLD BUSINESS:
NONE.

VII. NEW BUSINESS:
1. Discussion on Scope of Economic Development Commission
Chairman Hess opened the floor for discussion. Following discussion, on methods that could be used to contact Lakeland businesses, the EDC decided to make personal contact with all Lakeland businesses. Josh Roman was asked to organize the effort.

Josh Roman made a motion to table the discussion until the next meeting when the EDC would have a working document to discuss. Shirlee Clark seconded the motion.
Motion carried, voice vote, all in favor.

VIII. ANNOUNCEMENTS:
NONE

IX. ADJOURNMENT:
There being no other business to discuss, Vice-Mayor Hartz made a motion to adjourn the meeting. Boyd Ruppelt seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:35 p.m.

These minutes were approved February 26, 2009.

Connie Hess, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2009-02-02T13:56:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, OCTOBER 23, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE, 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, October 23, 2008, by
Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Absent (excused)
John Dudas Absent (excused)
Mark Hartz Absent (excused)
Connie Hess Present
Mark Lawrence Present
Josh Roman Absent (excused)
Boyd Ruppelt Present
Pamela Womack Present

City of Lakeland Staff Members Present:
Growth Management Director, J Higbee
Office Coordinator, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, September 25, 2008, 6:30 p.m.
Motion made by Pamela Womack to approve the EDC Regular Meeting Minutes dated September 25, 2008, as written. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
NONE

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
Rene Daniel, Leasing Manager for the Lakeland Outlet Mall, was the speaker for October meeting. Ms. Daniel provided the following update concerning the mall: (1) Mall will remain an outlet mall. (2) Tenants are lined up and the financing is in order, just waiting on economy to stabilize. (3) Memorabilia store is moving out; the stores with existing leases will remain open during the renovation. (4) At this time, it is not possible to put a timetable on the mall redevelopment.

The October meeting was well attended (50-60 people).
The next meeting will be held November 13 at Stonebridge Clubhouse. Ed Horrell, author and proponent of The Kindness Revolution, is the confirmed speaker.

Update on New Business Licenses. (Franklin)
There was one (1) new business reported operating in Lakeland since the September 25, 2008, meeting. Chairman Lawrence will forward contact information to the Chamber.

Update on Planning Department. (Higbee)
Lakeland Commons is proceeding to November BOC.

Four projects were submitted in October:
•Harding is on file
•The Meadows SDDP— to November MPC if complete
•Village at Waters Edge—zoning will be at MPC in November; if plat is complete, it will go to December MPC
•Discussion on first commercial phase of Lake Forest—25,000 square feet of retail

Code Project: goal to BOC in April ‘09
•Report included in packet
•Doug Farr will present at a meeting in January 2009

Public meetings will likely be scheduled at the following locations:
•Oakwood Clubhouse for Central Lakeland
•Stonebridge Clubhouse for South Lakeland
•Jim Atkinson to organize for North Lakeland

EDC Resolution 2008/09-01 – viability of proposed retail development types
•Need information in response to questions contained in EDC Resolution 2008/09-01
o Keep cost of information down.
o Find experts to provide information and take cost to BOC.
o Can the answers be found in the University of Memphis Market Study?

VI. OLD BUSINESS:
NONE

VII. NEW BUSINESS:
Vince Smith gave a presentation on the economic impact of neighborhood centers such as Lakeland Commons which included the following:
•What makes good retail—retailers have a very precise criteria
1. Location, location, location—existing stores, traffic patterns, and a major drawing card - anchor stores
2. Demographics
•How it relates to Lakeland
1. The best type of anchor store for Lakeland would be a grocery store of some size to attract the little “mom and pop” businesses. Mr. Smith gave statistics of the Arlington Kroger store and the Kroger on Hwy 70 in Bartlett to show the need for another grocery in Lakeland
2. Do not strip out Hwy 70; contain retail in one area.
•Urban Land Institute (ULI)—for a nominal fee ULI can review plans and provide a written report or make a presentation.
Presentation only. No action taken.

VIII. ANNOUNCEMENTS:
NONE

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Motion seconded by Don Barber.
Motion carried, voice vote, all in favor.
The meeting adjourned at 8:10 p.m.

These minutes were approved January 22, 2009.

ECONOMIC DEVELOPMENT COMMISSION MEETING MINUTES, THURSDAY, SEPTEMBER 25, 2008

2008-11-19T12:14:00.000-08:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, SEPTEMBER 25, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, September 25, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Absent (excused)
Shirlee Clark Present
John Dudas Present
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Absent (excused)
Pamela Womack Present

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, August 28, 2008, 6:30 p.m.
Motion made by John Dudas to approve the EDC Regular Meeting Minutes dated August 28, 2008, as amended. Motion seconded by Mark Hartz.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
Rene Daniel, Leasing Manager for the Lakeland Station Mall, is the confirmed speaker for the October 9, 2008, Lakeland Chamber luncheon meeting at Stonebridge Clubhouse.

Nominations for Chamber officers will be open at the October meeting. The election will be held at the November meeting.

The September Chamber meeting was held at Lakeland Chiropractic. It was well attended (40 -50 people).

Update on New Business Licenses. (Franklin)
There were five (5) new businesses reported operating in Lakeland since the August 28, 2008, meeting. Chairman Lawrence will forward contact information to the Lakeland Chamber.

Update on Planning Department. (Higbee)
Discussion on new land development regulations deferred to Old Business.

J Higbee reported City permit levels are operating at less than one-half or one-third of last year’s rates.

There were no submittals for the August MPC Agenda.

Five projects were submitted in September:
● Meadows of Lakeland Secondary Detailed Development Plan
● Waters Edge Preliminary Subdivision Plat
● Harding Academy Planned Development
● Lakeland Commons Planned Development revision
● Arcadia Planned Residential Development revision

The next MPC meeting is Monday, October 20, 2008.

One project that was approved for 60 lots in phase 1 has been reduced to 30 lots.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
No further updates.

VI. OLD BUSINESS:
1. Discussion and possible action on new land development regulations. (Lawrence)
Following discussion, Connie Hess moved to put forth a Resolution from the Economic Development Commission as written. Motion seconded by Joshua Roman.

John Dudas moved to amend the second to last paragraph of the Resolution to read:

"The question of viability of specific types of standalone or mixed use convenience, neighborhood, and community shopping centers remains a concern which needs further research. The EDC requests that the Municipal Planning Commission instruct Farr & Associates to provide further evidence of the viability of proposed retail commercial development types such as corner stores, Type III and IV neighborhood centers, and Type V shopping centers be required before adoption of the new regulations could be considered.”

Motion to amend seconded by Shirlee Clark.
Motion carried, voice vote, all in favor.

Motion by Shirlee Clark to strike the last paragraph from the Resolution. Motion seconded by Mark Lawrence. Connie Hess called for a vote on motion to strike the last paragraph from the Resolution.
Motion carried, roll call vote. 6-1-0 Shirlee Clark Yea
John Dudas Yea
Mark Hartz Yea
Connie Hess Nay
Mark Lawrence Yea
Joshua Roman Yea
Pamela Womack Yea

Main motion carried as amended, roll call vote. 7-0-0
Shirlee Clark Yea
John Dudas Yea
Mark Hartz Yea
Connie Hess Yea
Mark Lawrence Yea
Joshua Roman Yea
Pamela Womack Yea

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
Lakeland WiFi is up and running! Wireless internet service is available at City Hall and City Hall Park. Video surveillance is operating at City Hall Park.

City of Lakeland Phone Directory will be out in two-three weeks.

Friday, October 3, 5:30 PM, Lakeland Family Night - bicycle derby and movie.

Tuesday, December 2, 6:30 PM, Annual Volunteer Appreciation Dinner at Club Windward.

IX. ADJOURNMENT:
There being no other business to discuss, Mark Hartz moved to adjourn the meeting. Motion seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:11 p.m.

These minutes were approved October 23, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

ECONOMIC DEVELOPMENT COMMISSION MEETING MINUTES - THURSDAY, AUGUST 28, 2008

2008-09-30T07:56:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, AUGUST 28, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:36 p.m., Thursday, August 28, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present
Mark Hartz Present
Connie Hess Absent (Excused)
Mark Lawrence Present
Joshua Roman Absent (Excused)
Boyd Ruppelt Present
Pamela Womack Absent (Excused)

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, July 24, 2008, 6:30 p.m.
Motion made by Mark Lawrence to approve by acclamation the EDC Regular Meeting Minutes dated July 24, 2008, as amended.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
The next Chamber meeting will be an after-hours mixer and ribbon cutting Thursday, September 11, at Lakeland Chiropractic, 8950 Highway 64, Suite 109. The speaker will be Dr. Darrin Jessup.

Rene Daniel, Leasing Manager for the Lakeland Station Mall, will be the speaker for the October 9 lunch meeting. Ms. Daniel will bring a Lakeland Station floor plan and list of tenants.

Update on New Business Licenses. (Franklin)
There were six new businesses reported operating in Lakeland since the July 24, 2008, meeting.

Update on Planning Department. (Higbee)
J Higbee provided a written report of MPC projects. He noted that MPC recommended denial on the Lakeland Commons project which will proceed to the BOC.

Work continues on the new land development regulations with the Advisory Committee. Since there are no submittals for the September MPC meeting, Mr. Higbee is considering bringing some discussion items on the land development regulations to the Planning Commission.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
No report given.

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
1. Discussion of New Land Development Regulations. (Lawrence)
General discussion regarding the pros and cons of the proposals laid out in the new regulations.

Discussion on the welfare of the City and its revenue generating capabilities. At capacity, currently designated and reasonably well-developed I-40/Canada Road Interchange and Highway 64 could generate revenue to sustain the City of Lakeland to some point into the future. There is a huge footprint with the Lakeland Station Mall and on Highway 64. Areas of Lakeland may be underserved, but as a whole, Lakeland will be over-served when developments reach capacity.

The discussion continued regarding the place of neighborhood support centers and neighborhood shopping centers in the overall plan.

This item concluded with discussion regarding EDC involvement in recommendations to Boards regarding the viability of new regulations.
Discussion only. No action taken.

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
There being no other business to discuss, Boyd Ruppelt moved to adjourn the meeting. Motion seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:48 p.m.

These minutes were approved September 25, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

ECONOMIC DEVELOPMENT COMMISSION MEETING MINUTES, JULY 24, 2008

2008-09-03T13:33:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JULY 24, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, July 24, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Present

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, June 26, 2008, 6:30 p.m.
Motion made by Mark Lawrence to approve by acclamation the EDC Regular Meeting Minutes dated June 26, 2008, as written.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
The Lakeland Chamber will meet Thursday, August 14, at 11:30 a.m. at the Stonebridge Clubhouse. The guest speaker will be the Coordinator of the Lakeland Area Phone Directory project.

Future speakers will be Rene Daniel, Leasing Manager for the Lakeland Station Mall, and for November, the tentative speaker is local author Ed Horrell.

Update on New Business Licenses. (Franklin)
There were four new businesses reported operating in Lakeland since the June 26, 2008, meeting.

Update on Planning Department. (Higbee)
The Municipal Planning Commission approved the Final Site Plan for the Canada Woods Commercial project on July 21, 2008.

Both the Kensington Manor Construction Plans and the Herons Ridge Sections C&D Construction Plans were postponed.

The Final Site Plan for the Lakeland Station project was approved March 17, 2008. The applicant is considering changes to the plan at this time.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
No activity; no date for next meeting.

VI. OLD BUSINESS:
1. Update on International Council of Shopping Centers Idea Exchange. (Clark)
Ms. Clark provided a report on the conference. Two things she came away with were: the opportunity we have to create a different community which, considering the current economic environment will require patience and the attraction for retail is roof tops and daytime population.

Following general discussion, Boyd Ruppelt made a motion that the first step would be to study the disk and get an agreement as to where we want to go in respect to what is being presented for development. Pamela Womack seconded the motion.

Mark Lawrence moved to amend the original motion to include the following “to adopt a work session as the Agenda for the next scheduled meeting”. Amendment to motion seconded by Josh Roman.
Motion Carried. Voice vote. All in favor.

Motion to adopt a work session as the Agenda for the next scheduled meeting and to study the disk and get an agreement as to where we want to go in respect to what is being presented for development. Motion seconded by Josh Roman.
Motion Carried. Voice vote. All in favor.

VII. NEW BUSINESS:
1. *Discussion on WiFi Project. (Roman)
Motion made by Connie Hess to schedule a ribbon cutting ceremony and notify The Memphis Business Journal, any appropriate TV channels, Citywatch, and Qnet when we find out a date WiFi will be operational. Motion seconded by Mark Lawrence.

Mark Lawrence moved to amend the original motion to include “publicize as widely as possible once a date is established announcing the implementation of wireless public access in the City of Lakeland”. Amendment to motion seconded by Josh Roman.
Motion Carried. Voice vote. All in favor.

Motion to schedule a ribbon cutting ceremony publicizing as widely as possible once a date is established announcing the implementation of wireless public access in the City of Lakeland. Motion seconded by Josh Roman.
Motion Carried. Voice vote. All in favor.

VIII. ANNOUNCEMENTS:
Josh Roman announced his membership on the Executive Board of the Shelby County Chamber Alliance and encouraged the group to contact him with questions or for additional information.

The WiFi equipment is in and installation will begin this week. A “go-live” date will be announced.

*Motion made by Josh Roman to add “discussion on WiFi Project” as New Business, Item 1. Motion seconded by Mark Lawrence.
Motion Carried. Voice vote. All in favor.

IX. ADJOURNMENT:
There being no other business to discuss, Boyd Ruppelt moved to adjourn the meeting.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:17 p.m.

These minutes were approved August 28, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

Economic Development Commission Meeting Minutes - June 26, 2008

2008-08-01T12:14:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JUNE 26, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, June 26, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Absent (excused)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Absent (excused)
Boyd Ruppelt Absent (excused)
Pamela Womack Present

City of Lakeland Staff Members Present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

Members of the Public Attending:
Fred Harris

Motion made by Mark Lawrence to amend the Agenda to add New Business, Item #1“Discussion and possible action on the Mid-South Fall Retailer Kick-Off.”
Approved by acclamation.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, May 22, 2008, 6:30 p.m.
Motion made by Mark Lawrence to approve the EDC Regular Meeting Minutes dated May 22, 2008, as written.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
Fred Harris, 6811 Briarmeadows spoke in favor of land development and expressed his concern that the new guidelines for rezoning might hamper development so it becomes economically infeasible to be able to do the job right.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
Mr. Lawrence distributed a current listing of Chamber members.

The board continues to focus on growth and publicity to get Chamber information out to businesses.

Chamber meetings will be held on the first Thursday of each month beginning in August. The August meeting will be a luncheon. The speaker will be a healthcare practitioner speaking on Back-to-School & Employment Stress or a representative from the Lakeland Outlet mall.

A letter inviting Developers to join the Chamber is being drafted. New businesses are being contacted by the Chamber’s Membership Associate.

Update on New Business Licenses. (Franklin)
There were four new businesses reported since the May 22, 2008 meeting.

A copy of Chapter 3, Business Tax Act, from the Lakeland Municipal Code was included in response to the question about businesses located outside Lakeland City limits possessing a City of Lakeland Business License. Chapter 3 confirms that a company or organization conducting business within the city limits of the City of Lakeland must obtain a Business License.

Update on Planning Department. (Higbee)
Growth Management Director, J Higbee, provided a printed report of MPC Projects. Mr. Higbee also provided a Retail Report about the new regulations and three maps regarding traffic counts.

Mr. Higbee noted one correction on page 1 of the MPC Projects Report included in the EDC Agenda packet. Kensington Manor Phase 1 has 61 lots not 72 lots.

Farr & Associates will return in July for another round of discussions with the Advisory Committee. Another round of public meetings will be held with additional documents being released.

The EDC will conduct a Special Meeting on Thursday, July 24, following the regular EDC meeting. The goal of the meeting is to discuss information submitted by FARR, determine if it is economically feasible, formulate resolutions, and generate recommendations to the MPC.

Ms. Hess and Ms. Womack will meet with Mr. Higbee to come up with a base definition of levels 3, 4, & 5 and criteria for the Special Meeting.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The Corner Shops has 12-14 bays available. Mr. Lawrence has requested suggestions from the RDT for points of contact for spaces in the Corner Shops.

VI. OLD BUSINESS:
None.

strong>VII. NEW BUSINESS:
1. Discussion and possible action on the Mid-South Fall Retailer Kick-Off.
(Lawrence)
The Mid-South Fall Retailer Kick-Off is a regional forum showcasing businesses and business properties throughout the mid-south. The City has agreed to fund two representatives from the City of Lakeland to attend.

Mr. Wherry provided information on the International Conference of Shopping Centers Conference July 17 & 18 in Nashville. Schedule permitting, Shirlee Clark will attend the conference on behalf of the Economic Development Commission.
Discussion only. No action taken.

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:44 p.m.

These minutes were approved July 24, 2008.

Mark Lawrence, Chairman

ATTEST:
Sontidra Franklin, City Recorder

Economic Development Commission Meeting, May 22, 2008

2008-07-18T07:06:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MAY 22, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:3o p.m., Thursday, May 22, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (via telephone)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent (excused)

City of Lakeland staff members present:
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:Motion made by Mark Lawrence to approve the EDC Regular Meeting Minutes dated April 24, 2008, as written. Seconded by Connie Hess.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Lawrence)
The April Chamber meeting was held at Winstead Farms. It was well-attended and there was good discussion.

The next meeting will be Thursday, June 12. DeDe Malmo will be invited to speak regarding the Corner Shops project.

Meeting attendance ranges from 15-25.

The Chamber will send letters to developers encouraging them to become Chamber members.

Update on New Business Licenses. (Franklin)
There were three new businesses since the April 24, 2008 meeting.

A question was raised regarding new business licenses issued to businesses located outside the City of Lakeland.

Clarification is needed regarding the release of telephone numbers for the new businesses.

Update on Planning Department. (Higbee)
Growth Management Director, J Higbee, provided a printed report of MPC Projects.

Mr. Higbee reported applications were received for SDDPs for The Meadows and Equestria.

More documentation will be available on the code project. Mr. Higbee will try to broadcast the information through another round of public meetings within the next 60-90 days.

Weekly Planner Q&A meetings were attended by public the first four to six weeks but the last four weeks, no one has attended.

Following general discussion regarding the code re-write project, type-three subdivisions (a minority of the overall recommendation for the City of Lakeland which would be the “new urbanism” piece of it), and sustainability of residential support centers, Joshua Roman moved to table the discussion until members have had the opportunity to do additional research. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The team has not met; however, several members have participated in Public Meetings.

Inquiries were made regarding the status of the I-40 and Canada Road Interchange project. Chairman Lawrence will follow up with the City Manager and City Engineer.

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Joshua Roman moved to adjourn the meeting. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:18 p.m.

These minutes were approved June 26, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

Economic Development Commission Meeting, Thursday, April 24, 2008

2008-06-13T12:40:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, APRIL 24, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:3o p.m., Thursday, April 24, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (arrived at 6:41 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Absent (excused)
Boyd Ruppelt Present
Pamela Womack Present

City of Lakeland staff members present:
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

Others attending:
Rudolph Jones
Susan Jones
Jennifer Mizrahi
Nikki Wheetley

III. APPROVAL OF MEETING MINUTES:
Motion made by Mark Lawrence to approve the EDC Regular Meeting Minutes dated March 27, 2008, as written. Seconded by Connie Hess.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mark Lawrence reported the Chamber Board met on Wednesday, April 23. The board decided to return to monthly meetings. They discussed compiling a position description for a part-time person to work on Chamber business.

Mr. Lawrence reported Chamber membership is stable with 38 active members.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the March 27, 2008 EDC meeting.

Update on Planning Department. (Higbee)
Deferred to New Business #1 “Presentation regarding new land development regulations”.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
Chairman Lawrence welcomed members of the Retail Development Team to the meeting.

VI. OLD BUSINESS:
1. Update and possible recommendation on Wi-Fi and Surveillance Project. (Roman/Wherry)
Wi-Fi and Surveillance Project was approved by Board of Commissioners, April 3, 2008.
Discussion only. No action required. No action taken.

VII. NEW BUSINESS:
1. Presentation regarding new land development regulations by J Higbee. (Lawrence)
Mr. Higbee referred the group to handouts provided in the packet. He estimated the project would take an additional four to six months before it is completed. Mr. Higbee provided a detailed presentation and addressed questions and comments concerning the new land development regulations project.
Discussion only. No action required. No action taken.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Vice-Mayor Mark Hartz seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 9:42 p.m.

These minutes were approved May 22, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, MARCH 27, 2008

2008-05-15T13:52:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MARCH 27, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, March 27, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Absent (excused)
Shirlee Clark Absent (excused)
John Dudas Present (via telephone)
Mark Hartz Present
Connie Hess Absent (excused)
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent (excused)

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
Motion made by Vice-Mayor Mark Hartz to approve the EDC Regular Meeting Minutes, February 28, 2008, 6:30 p.m. as written. Seconded by Boyd Ruppelt.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
Nikki Wheetley, 3296 Glenhill Lane, spoke regarding Old Business Item #1, Wi-Fi and Surveillance Project. Ms. Wheetley provided the Board with information on an additional Wi-Fi service provider.
(See Attachment)

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
No report.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the February 28, 2008 meeting.

Clarification on the type of service provided by “N-Hance” (a business included on the New Businesses Report dated January 18, 2008) which is a remodeling and refinishing business.

Update on Planning Department. (Higbee)
A printed report dated March 21, 2008, was included in the EDC Agenda packet. Mr. Higbee noted that the projects contained in the report have already been in the loop since the previous Economic Development Commission meeting.

A Pre-application Conference was held regarding a 102-acre site at Canada Road and I-40 for a proposed mixed use development. It is not known when or if it will be filed. The applicant was advised to wait until the new regulations are done.

Mr. Higbee answered questions regarding the developments contained in the Planning Department Report dated March 21, 2008.

Mr. Higbee directed the group to the Planning Department Announcements page located in the Announcement Section of the packet. The report contains the dates of the April meetings regarding the new land development regulations.

Mr. Higbee commented briefly about the public meetings for the new land regulations. Every meeting is a public meeting, and the public is invited to come and interact. The meetings listed for Boards and Commissions are designed to get interaction with them. They will receive an overview of the project and will also cover issues specific to the individual boards. The Builders/Developers meeting is designed to get interaction with Builders and Developers. The public meeting on April 23 and Planner Q&A meeting are for “all-comers”.

FARR and Associates met with the Advisory Committee on March 25. The discussion focused primarily on new zoning districts, permitted uses within the zoning districts, and building types. Previously, the committee received information about subdivision types and conservation methods. In May or June FARR will be bringing in street types and details such as landscaping and parking.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
Mr. Lawrence reported fielding questions from team members who received the training to use the Claritas Demographic Marketing Database and Crittenden Retailer Database. The team will meet soon to discuss retail space availability with the Lakeland Station re-development project and the Corner Shops project.

VI. OLD BUSINESS:
1. Update and possible recommendation on Wi-Fi and Surveillance Project. (Roman/Wherry)
Josh Roman provided a brief overview of the project. Following Mr. Roman’s presentation, Forest Man of Critical Edge Technology, LLC, provided additional information and answered questions presented by the Board.

Motion made by Mark Lawrence to relax the rules and entertain questions from the audience. Seconded by Vice-Mayor Hartz.
Motion carried, voice vote, all in favor.

Following general discussion, Josh Roman moved to recommend that the Board of Commissioners approve this Wi-Fi Surveillance Project with a maximum budget of $80,000 to allow the City Manager to negotiate pricing and determine best hosting options. Seconded by Boyd Ruppelt.
Motion carried, role call vote, 5-0-0
John Dudas Yea
Mark Hartz Yea
Mark Lawrence Yea
Joshua Roman Yea
Boyd Ruppelt Yea

2. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Motion made by Mark Lawrence to remove Old Business Item 2 and postpone any further discussion indefinitely until such point as the Municipal Planning Commission would raise Lakeland Commons. Seconded by Josh Roman.
Motion carried, voice vote, Hartz, Lawrence, Roman and Ruppelt in favor; Dudas abstained.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:

Chairman Lawrence referred the group to the schedule of the upcoming public meetings regarding the new land development regulations contained in the packet encouraging individuals to attend when possible.

Vice-Mayor Hartz encouraged the group to visit Yume Sushiya located at 8950 Highway 64 in Lakeland.

John Dudas asked if there was any new information on the I-40 Interchange project. The City has contacted Representative Blackburn’s office and asked for assistance in getting rapid federal review. Kimley-Horne will submit the design criteria/specifications to TDOT to present to federal representatives to help expedite the process.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:45 p.m.

These minutes were approved April 24, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, FEBRUARY 28, 2008

2008-05-15T12:14:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 28, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, February 28, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (Arrived at 6:45 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
Action on EDC Regular Meeting Minutes dated January 24, 2008, 6:30 p.m.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

Motion made by Mark Lawrence to move New Business Item 2, “Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties” in front of Reports From Members of the Board. There were no objections.
Motion carried, voice vote, all in favor.

* NEW BUSINESS:
2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence)
Prior to introducing Ray Gill, 8100 Lakeland Station, Cordova, of Ray Gill properties, Rudolph Jones, 4836 Canada Road, distributed information on “Context Sensitive Solutions” and made brief comments on context sensitive design and community involvement in the process.

Ray Gill, spoke about the process of matching community consumers (the citizens) with providers of community services and identifying what is possible and feasible in the attraction of those types of retailers into the Lakeland market.

General discussion followed Mr. Gill’s presentation.
No action taken.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mr. Roman reported that approximately 70 people attended the Annual Chamber Kick-Off meeting held Tuesday, February 19, with guest speaker Memphis Head Football Coach, Tommy West.

Melissa Smithmier is the Chamber President and Don Oliver is Vice-President.

Update on New Business Licenses. (Franklin)
Ms. Franklin reported five new businesses since the January 24, 2008 meeting.

Update on Planning Department. (Higbee)
The Preliminary Site Plan for the Lakeland Outlet Mall was approved by the MPC on January 22 and by the DRC on February 12. The Final Site Plan is moving forward to the March 17 MPC meeting. They are adding 24,000 square feet to the existing footprint of the main building and are re-doing the facade.

The Lakeland Commons project is still pending.

Several meetings were held in January and December to review one of three or four waves of codes and suggestions for coding that Farr & Associates brought us. The project is less than one-third of the way done. The next few months will be a very busy period.

Mr. Higbee would like to make a presentation to the EDC to bring them up to speed on the code re-write project. Chairman Lawrence will contact Mr. Higbee to schedule the meeting.

Mr. Higbee provided copies of the MPC New Projects Monthly Report dated 02/06/08 for EDC Members.

Mr. Higbee has continued to work on the retail database he developed and inquired about the participation of the Retail Development Team.

Update on Wi-Fi and Surveillance Project. (Roman)
The project is progressing. Bids have been obtained for presentation to the Board of Commissioners at the March 24 Work Session. City Hall Park will be the pilot project with Wi-Fi and video surveillance.

Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The City, through involvement in the TVA Consumer Connection Program, has access to the Claritas Demographic Marketing Database as well as the Crittenden Retailer Database. Retail Development Team members met at St. Francis Hospital on Thursday, February 21, and received database training. Passwords were distributed to team members so they could do data mining. The training was successful.

The next meeting will be held in the month of March.

Update on Interchange Re-development. (Stuckert)
The design process should take approximately 1.5 years. A footprint for the interchange is needed. City Manager Robert Wherry will check to see if a footprint will be available prior to the projected 1.5 years.

Update on DRC Approval of Site Plans for the Mall. (Higbee)
This item was covered by Mr. Higbee in the “Update on Planning Department”.

Following a five-minute recess, the meeting reconvened at 7:43 p.m.

VI. OLD BUSINESS:
None.

VII. NEW BUSINESS:
1. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Cory Brady of SR Consulting, 5909 Shelby Oaks Drive, Memphis, distributed copies of the presentation and a Memorandum summarizing a Market Study for the Lakeland Commons Planned Mixed Use Development. Mr. Brady was asked to provide information on the site plan and its potential tenants.

Following Mr. Brady’s presentation, the floor was opened for a brief Question and Answer period with property owners David Shores and Vince Smith.

A motion was made by Josh Roman to table the item until the next meeting and adjourn. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

*2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence) (This item was taken out of order following approval of minutes.)

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
The meeting adjourned at 8:44 p.m.

These minutes were approved March 27, 2008.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

EDC MEETING MINUTES, JANUARY 24, 2008

2008-03-26T11:10:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, JANUARY24, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m., Thursday, January 24, 2008, by Mark Lawrence, Chairman.

II. ROLL CALL:
1. Kathleen Brasfield Absent
Shirlee Clark Present
John Dudas Absent
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present (Arrived at 6:40 p.m.)
Boyd Ruppelt Present
Pamela Womack Absent

City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer

Others present:
Hank Hess
Frances Lancaster

2. Election of Officers
Motion made by Boyd Ruppelt to elect Mark Lawrence Chairman of the Economic Development Commission. Motion seconded by Connie Hess.

There being no other nominations.
Motion approved by acclamation

Motion made by Shirlee Clark to elect Connie Hess Vice-Chairman of the Economic Development Commission. Motion seconded by Mark Lawrence.

There being no other nominations.
Motion approved by acclamation

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, October 25, 2007, 6:30 p.m.
Motion made by Connie Hess to accept the October 25, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Boyd Ruppelt.
Motion carried, voice vote, all in favor.

Motion made by Mark Lawrence to take New Business Item 1 out of order and place it before reports. There were no objections.
Motion carried, voice vote, all in favor.

* NEW BUSINESS:
1. Presentation by Jay Yuan, Ph.D., Principal and Senior Adviser of NBM Associates, a precision research firm. (Yuan)
Jay Yuan and Yi Liu of The NBM Associates discussed Lakeland’s need for an economic development plan. NBM could assist Lakeland’s Economic Development Commission in developing a plan and projects to meet economic goals and objectives.

General discussion followed the presentation. Joshua Roman moved to limit the discussion to five additional minutes. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

EDC will review the original proposal submitted by NBM and give a reply within ten business days.

Following a five-minute recess, the meeting reconvened at 8:04 PM.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on the Lakeland Chamber of Commerce. (Oliver)
The Annual Chamber Kick-off Meeting will be held Tuesday, February 19, at 6 p.m. Memphis Coach, Jimmy West, will be the guest speaker. The meeting will be held at the Oakwood Clubhouse.

Chris Perry is working on an outreach plan to reach the Lakeland business community.

Update on New Business Licenses. (Franklin)
There were seven new home-based businesses since the October 25, 2007 meeting.

Mr. Lawrence will forward the information to Chris Perry so he may contact the businesses on behalf of the Lakeland Chamber of Commerce.
(Copy of New Businesses Report attached)

Update on Planning Department. (Higbee)
Mr. Higbee provided an update on residential project approvals.
Lake Forest Construction Plans – plans are being reviewed.
The Meadows of Lakeland, 180 lots - SDDP to come in.
Evergreen, 150 lots - SDDP filed, will go to February MPC Mtg.
Herons Ridge, Sec. C&D, 100 lots- SDDP could go to February MPC Mtg.
Kensington Manor, 111 lots - preliminary approval.

Update on Code Re-write Project from Advisory Committee. (Higbee)Mr. Higbee updated the EDC on the work of the advisory committee. An article will appear in the next issue of the Citywatch newsletter. Information will be posted on the website as soon as possible. Mr. Higbee has developed a public information file for citizens to review.

Update on Wi-Fi and Surveillance Project. (Roman)
Mr. Roman reports that the project is on hold while a second opinion on design specs is being sought.

A bid is in the negotiating stage for City Hall and City Hall Park.

Update on TVA Consumer Connection Community Retail Development Program (Lawrence/Hess)
The Retail Development Team is working to identify what Lakeland is and what its strengths are.

The Growth Management Director and City Recorder have worked to put together at business inventory. Mr. Higbee requested the assistance of the Retail Development Team in integrating new information.

VI. OLD BUSINESS:
1. Discussion on Economic Development Commission sponsoring a New Board/Commission Member Orientation in January 2008. (Lawrence)
Mark Lawrence will discuss the scheduling of this event with City Manager, Robert Wherry.
Discussion only. No action taken.

VII. NEW BUSINESS:
* 1. Presentation by Jay Yuan, Ph.D., Principal and Senior Adviser of NBM Associates, a precision research firm. (Yuan) (This item was taken out of order following approval of minutes.)

VIII. ANNOUNCEMENTS:
Connie Hess announced that nominations are being accepted by the Environmental Awards Committee for completed projects that benefit the environment. See Connie Hess or Eric Bridges for information and application.

Discussion resumed regarding the presentation by Jay Yuan and Yi Liu of The NBM Associates.

Motion made by Joshua Roman to limit the discussion to seven additional minutes. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting. Joshua Roman seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 9:07 p.m.

These minutes were approved February 28, 2008.

EDC MEETING MINUTES, OCTOBER 25, 2007

2008-03-26T09:22:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, OCTOBER 25, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, October 25, 2007, by Mark Lawrence, Chairman.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Absent
Connie Hess Present
Mark Lawrence Present
Randy Nicholson Present
Don Oliver Present
Josh Roman Present (Excused at 7:42 p.m.)
Melissa Smithmier Present (Arrived at 6:50 p.m.)
Pamela Womack Absent

City of Lakeland staff members present:
Growth Management Director, J Higbee
Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, September 27, 2007, 6:30 p.m.
Motion made by Don Oliver to accept the September 27, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Josh Roman.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on the Lakeland Chamber of Commerce. (Oliver)
Tom Leatherwood, Shelby County Register of Deeds, was the speaker at the October 11, 2007, meeting. There were 20-22 in attendance.

The Chamber Board will meet Friday, November 2, 2007.

The November luncheon meeting will be held Thursday, November 8, 2007, at the Stonebridge Clubhouse. The sponsor for the meeting is The Community Bank. Mark Lawrence and Chuck Marquis will speak on the “Consumer Connection”.

Update on New Business Licenses. (Franklin)
There were no new businesses to report since the September 27, 2007, EDC meeting. Mark Lawrence will contact last month’s new business — “Your Business Partner” to welcome and invite them to the next chamber meeting.

Update on Planning Department. (Higbee)
J. Higbee provided an update on projects from the October 15, 2007, Municipal Planning Commission meeting.

The Final Development Plan for The Grove at Lakeland was approved with l24 lots.

The proposed Comprehensive Plan change was postponed until the November MPC meeting.

The Preliminary Site Plan for a proposed 20,000 square foot retail strip center on the three-acre lot at Saskatoon and Canada Road was postponed due to insufficient drainage information.

Staff has reviewed plans and determined that the proposed development for the two-acre lot south of Saskatoon is a retail carpet store not a carpet warehouse.

Update on Code Re-write Project from Advisory Committee. (Higbee)
The Advisory Committee will meet on November 7, 2007, to complete the review of the notebook distributed by Growth Management Director, J Higbee.

The focus of the previous meeting was on flow charts in the development process. The next meeting will concentrate on the residential and commercial development implications of the Land Use Map.

FARR will return sometime after the next advisory committee meeting.

The results of the Image Preference Survey conducted by FARR. have been published on the Planning page of the City website.

Update on Wi-Fi and Surveillance Project. (Roman)
The project is out for bid and may be ready for construction in January 2008. The cost estimate for Wi-Fi at the City soccer fields is $5,000 - $10,000.

Update on WA Consumer Connection Community Retail
Development Program (Lawrence/Hess)
All but five of the original members remain on the Retail Development Team.

The team has been mentored by Chuck Marquis from TVA. Mr. Marquis has helped the team identify several resources.

At the initial team meetings, parameters were established for working with developers to put tenants in their buildings.

Mr. Lawrence identified the four functions of the Retail Development Team: administration, research, design and production, and community liaison.

City Manager, Robed Wherry, will speak on City finances and their role in retail at the next Retail Development Team meeting.

Hank and Connie Hess presented information from the ICSC Conference in Atlanta.

EDC member and Chamber President, Don Oliver, expressed an interest in obtaining promotional materials about the City of Lakeland.

VI. OLD BUSINESS:
1. Discussion on Economic Development Commission sponsoring a New Board/Commission Member Orientation in January 2008. (Lawrence)
The EDC will sponsor an orientation designed for new City Board and Commission members in January, 2008.

EDC members reviewed and commented on the preliminary agenda submitted by Mr. Lawrence. (Copy attached.)

Connie Hess volunteered to assist with the refreshments. Commissioner Nicholson and Mr. Oliver volunteered to help where needed. Ms. Smithmier also volunteered to assist with refreshments.
Discussion only. No action taken.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
None.

VIII. ADJOURNMENT:
There being no other business to discuss, Don Oliver moved to adjourn the meeting. Connie Hess seconded the motion.
Motion carded, voice vote, all in favor.

The meeting adjourned at 8:15 p.m.

These minutes were approved January 24, 2008.

EDC MEETING MINUTES, SEPTEMBER 27, 2007

2008-03-26T09:17:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, SEPTEMBER 27, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:37 p.m., Thursday, September 27, 2007, by Connie Hess, Acting-Chair.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Present
Connie Hess Present
Mark Lawrence Absent
Randy Nicholson Present
Don Oliver Absent
Josh Roman Present
Melissa Smithmier Absent
Pamela Womack Present

City of Lakeland staff members present were Growth Management Director J Higbee and Theresa Meyer

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, August 23, 2007, 6:30 p.m.
Motion made by Pamela Womack to accept the August 23, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Randy Nicholson.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland Chamber of Commerce. (Oliver)
The next Chamber meeting will be Thursday, October 11, 5:30-7:30 p.m. at the Oakwood Clubhouse. The speaker for the event is Tom Leatherwood, Shelby County Register of Deeds.

There will be a ribbon cutting at Askew Hargraves Harcourt and Associates on Friday, October 5, at 5 p.m.
(Report attached)

Update on New Business Licenses. (Franklin)
There was one new business since the August 23, 2007, EDC meeting – Your Business Partner (Financial Inventory Guide Sales).
Report attached)

Update on Planning Department. (Higbee)
Growth Management Director J Higbee distributed a printed Planning Department Report.

Mr. Higbee highlighted the following projects nearing completion:
-Estates of Maple Grove (now known as The Grove at Lakeland) is almost through with construction. Once complete, they can begin selling lots.

-The Preserve is near completion and will begin selling lots soon.

-The Windward Slopes Park improvement project is near completion.

The Development Contract for Corner Shops is on the BOC agenda for approval. Once approved, construction may begin.

In front of Canada Woods, across from Woodland Park Subdivision, one of the two lots south of Saskatoon is in the inquiry stage. Someone would like to put in a 20,000 square foot carpet warehouse. City is trying to interpret the regulations to see if this use is permitted.

Canada Woods Commercial will probably go before the MPC in October or November. It is a 20,000 square foot multi-tenant facility.

Phase 1 of Lake Forest is on the BOC Agenda for approval of a Development Contract. Contract approval will enable them to break ground.

The Lakeland Outlet Mall has been talking with the City about a site plan approval.

We have pending approvals for Arcadia and Equestria.

Mr. Higbee is working with the City Engineer, Phil Stuckert, and City Manager, Robert Wherry, on traffic signals for Monroe Road and the collector road for the Lake Forest development.

Lakeland Commons was withdrawn due to denial recommendation by MPC. They intend to come back with a new plan.

Neighbors have convinced the MPC to place a discussion item on the next agenda regarding amending the Comprehensive Plan to remove the Commercial recommendation from the Lakeland Commons site and the site on the east side of Seed Tick and to revert back to Estate Residential.

Harding Academy brought in a revised concept plan. Planning has not been advised of a filing date.

Kensington Manor, 116 lots on 64 acres, was withdrawn for the second time; MPC did not want to recommend approval. They are working on addressing a few remaining issues and will bring the plan back in. J advised them to go straight to the MPC.

The May property (20 acres) is at an inquiry stage.

Ivy Creek is interested in a mixed use development. There would be some commercial with residential behind it. The site is shown as mixed use on the new Comp Plan.

The Meadows has been approved for a preliminary development plan for approximately 180 lots north of Old Brownsville and north of the Harding site. They are going to file a secondary detailed development plan for the first phase. Not ready to construct, but they are moving along.
(Report attached.)

Update on Code Re-write Project from Advisory Committee. (Brasfield)
Mr. Higbee distributed the book for the Land Development Regulations and Design Guidelines. The Committee will review the material.

The meeting focused on the flow of the approval process. The committee will determine what areas can be more efficient and where to streamline the process.

There were a number of questions from Farr and Associates for the committee to respond to. They will submit their comments to Mr. Higbee.

Mr. Higbee intends to hold another meeting with the committee before Farr and Associates returns to Lakeland. They will be back within the next sixty days. There may also be a third public meeting at that time.

Update on Interchange Project. (Wherry)
No time schedule is known at this time. The City Manager has sent a letter asking to finalize the arrangements and schedule.

The EDC emphasized how critical the interchange project is to Lakeland’s economic development. They will communicate concerns to City Manager, Robert Wherry, regarding the scheduling of the Interchange project.

Update on Wi-Fi and Surveillance Project. (Roman)
The Resolution was accepted with high regard and enthusiasm. The Resolution was accompanied by a presentation. Following the presentation, the item was placed on the BOC Agenda as an action item and approved for bids. It is now in the process of getting bids.

VI. OLD BUSINESS:
1. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Hess)
Connie Hess provided a written report of the September 19, 2007, meeting at Center Point Church. There were 22 team members and 2 TVA representatives present.

The group discussed its vision for the future commercial development of Lakeland, the “Commercial Potential in the Lakeland Retail Trade Area” report, and the consumer statistics for the Lakeland area.

Team assignments included producing a vision (mission) statement, providing a membership profile, and distributing the Consumer Shopping Survey for completion.

The next meeting will be October 10, 2007, from 2-6 p.m. at Center Point Church.
(Report attached.)
General Discussion. No action taken.

VII. NEW BUSINESS:
None.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, John Dudas moved to adjourn the meeting. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:20 p.m.

These minutes were approved October 25, 2007.

2007-10-04T10:52:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, AUGUST 23, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:33 p.m., Thursday, August 23, 2007, by Mark Lawrence, Chairman.

II. ROLL CALL:
Kathleen Brasfield Absent
John Dudas Absent
Connie Hess Present
Mark Lawrence Present
Randy Nicholson Present
Don Oliver Present
Josh Roman Present
Melissa Smithmier Present
Pamela Womack Present

City of Lakeland staff members present were City Manager Robert Wherry, Growth Management Director J Higbee, and Theresa Meyer.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, July 26, 2007, 6:30 p.m
Motion made by Connie Hess to accept the July 26, 2007, Economic Development Commission Meeting Minutes as written. Motion seconded by Pamela Womack.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
- Update on Lakeland’s Chamber of Commerce. (Oliver)
The next meeting of the Lakeland Chamber of Commerce will be Thursday, September 13, 11:30 AM at the Stonebridge Clubhouse.

The Chamber Board will meet on August 31, 2007 to discuss membership and the Lakeland Business Phone Book.

The Chamber website has been revised to include the City Hall telephone number and mailing address as contact information for the Chamber.

- Update on New Business Licenses. (Franklin)
There were two new businesses during the month of August. Mark Lawrence will make initial contact and Don Oliver will make a follow-up call for the Chamber.

- Update on Planning Department. (Higbee)
Growth Management Director, J Higbee, distributed a printed Planning Department Report. New items appeared in blue text.

Mr. Higbee gave a status report on items discussed at the August 20, 2007, MPC meeting.
Lakeland Commons: withdrew due to denial recommendation.
Starbucks (at I-40 and Canada Road): postponed indefinitely due to the interchange project.
Herons Ridge Sections C & D: approval recommendation by MPC at Special meeting held July 30, 2007 - will go forward to BOC.
Equestria: approval recommendation by MPC August 20, 2007 - will go forward to BOC

- Update on Lakeland Land Development Regulations and Design Guidelines. (Higbee)
There will be a staff-led Advisory Committee meeting in September. It will be an educational meeting to help prepare for the next meeting with Farr & Associates. Anyone may attend and observe.

Farr & Associates should be here in October. They should begin to bring in some recommendations.

The project is expected to be adopted in June 0r July of 2008.

- Update on University of Memphis Retail Market Study. (Higbee)
Copies of the study were emailed to EDC members. Mr. Higbee will present the study to the Board of Commissioners for acceptance.

- Update on I-40 and Canada Road Interchange project. (Wherry)
The City of Lakeland received a letter announcing TDOT’s selection of the Diamond Interchange design. They did provide the option of building the Single Point Urban Interchange design if the City provides the additional funds.

The Board of Commissioners will hold a Special Meeting on Monday, August 27, 2007, at 6 PM to discuss this project.

VI. OLD BUSINESS:
1. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
The first meeting will be held September 19 from 2-5 PM at the IH Clubhouse. There have been 15 replies to date.
Discussion. No action taken.

2. Discussion on Economic Development Commission participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)
Mr. Lawrence and Mr. Oliver shared materials and information they obtained from the Mid-south Fall Retailer Kickoff event with the group.

Mr. Lawrence and Mr. Oliver had the opportunity to speak with Chamber members from other cities regarding the transition from a volunteer organization to having paid staff.
Discussion. No action taken.

VII. NEW BUSINESS:
1. Discussion on Economic Development Commission endorsing and facilitating a new Board/Commission member orientation in January 2008. (Lawrence)

Mark Lawrence moved to explore and formalize Board Member Orientation for presentation to the Board of Commissioners as a requirement for new Board members and as a condition of appointment. Connie Hess seconded the motion.
Motion carried. Voice vote, all in favor.

VIII. ANNOUNCEMENTS:
Josh Roman announced that he will present the Resolution for the Wireless Project to the Board of Commissioners in the form of a PowerPoint presentation on Monday, August 27. Mr. Roman notified Parks and Recreation Director, Brenda Lockhart, via email about the project so she could forward the information to Parks and Recreation Board members.

IX. ADJOURNMENT:
There being no other business to discuss, Melissa Smithmier moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:58 p.m.

These minutes were approved September 27, 2007.

___________________________________
Connie Hess, Acting-Chair

ATTEST:

___________________________________
Sontidra Franklin, City Recorder

2007-09-25T07:22:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, July 26, 2007, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, July 26, 2007.

II. ROLL CALL:
Kathleen Brasfield, John Dudas, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, Melissa Smithmier and Pamela Womack were present.

City of Lakeland staff members present were J Higbee and Theresa Meyer.

Following Roll Call, the Agenda was amended to take the following items out of order.

Motion by Chairman Mark Lawrence to place New Business item 1 immediately following Reports from Members of the Board. Connie Hess seconded the motion.
Motion carried, voice vote, all in favor.

Motion by Josh Roman to place Old Business item 1 after New Business item 1 following Reports from Members of the Board. Chairman Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Don Oliver reported that the July 12, 2007, Chamber After Hours meeting had approximately 60 people in attendance. The meeting featured a TVA presentation by Mark Lawrence. Trustmark Bank was the sponsor for the quarter.

The luncheon meeting will be held August 8, 2007, at 11:30 a.m. at the Stonebridge Clubhouse. Josh Roman is in charge of the speakers and will invite individuals running for commission spots.

The Chamber Board will meet August 3, 2007, at 11:30 a.m., and will discuss goals.

The Business Phone Book is one project the Chamber will focus on. Kathleen Brasfield is in charge of the project.

There are currently 40 Chamber members.

Southland Log Homes has volunteered to host a morning coffee for Chamber members and general public.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, June 28, 2007, 6:30 p.m.
Motion to accept the June 28, 2007 Meeting Minutes as written. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.

V. REPORTS FROM MEMBERS OF THE BOARD (continued):
Update on New Businesses. (Franklin)
There was one new business since the June 28, 2007 EDC Meeting. Chairman Lawrence asked that phone numbers be included on the New Businesses Report so the Chamber may conduct follow-up activities.
(Report attached.)

Update on Planning Department. (Higbee)
J Higbee reported on a new submission for a site plan on the west side of Canada Road in front of Canada Woods Subdivision. It is approximately three-acres for a primarily retail development.

Mr. Higbee displayed a City map highlighting the locations of serious retail inquiries and those having a preliminary approval within the last year or two.

VII. NEW BUSINESS:
1. Discussion and/or action on the University of Memphis Retail Assessment Study. (Higbee)
Mr. Higbee has received the first draft of the study. EDC members will receive a mark up or final product by the August 23, 2007 meeting. Mr. Higbee provided comments based on a quick scan of the study.
(Report attached.)

The study defines what it thinks the market area for Lakeland is. The current market area is 32,000 people. It is projected that in four to five years it will be up to about 75,000.

In four to five years, there will be 90,000-150,000 square feet of additional retail in the Lakeland service area. The number one biggest individual sector is sit-down, full-service restaurants.
General discussion. No action taken.

Mr. Higbee updated the group on the Farr Code Re-write Project. Two public meetings where held earlier this year in March and May. They are expected to return in September or October. Mr. Higbee will have another Advisory Committee meeting prior to the fall meeting with Farr and Associates.

Following additional discussion regarding retail development in Lakeland, Josh Roman made a motion to take Old Business item 2 before Old Business item 1. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

VI. OLD BUSINESS:
2. Discussion on status of representative from EDC to serve on Advisory Committee with Farr and Associates for the Code re-write project. (Hess)

Recognizing that the EDC currently has a member (Kathleen Brasfield) on the Advisory Committee, Mr. Higbee has decided not to add an additional EDC member. Mr. Higbee stated that individuals may attend and observe all Advisory Committee meetings. He emphasized that anyone can attend and participate in the public meetings.

Following discussion, John Dudas moved to add a “status report” given by Kathleen Brasfield to future MPC Agendas. The motion was seconded by Mark Lawrence.
Motion carried, voice vote, all in favor.

1. Discussion and/or action on wireless access in key City locations. (Roman)
Mark Lawrence moved to relax the rules to allow discussion. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

Following discussion and a question and answer period with Michael Allsup and Forrest Man of Critical Edge Tech, LLC, Josh Roman moved to forward a “Resolution of the Lakeland Economic Development Commission Recommending to the Lakeland Board of Commissioners that ‘WI FI’ (Wireless Internet) sites be provided in Lakeland.” The motion was seconded by John Dudas.

Additional discussion followed. Josh Roman called for a vote.
Motion carried, role call vote, 6-0-2-1.
Brasfield, Kathleen Pass
Dudas, John Yea
Hess, Connie Pass
Lawrence, Mark Yea
Nicholson, Randy Abstain
Oliver, Don Yes
Roman, Josh Yes
Smithmier, Melissa Yea
Womack, Pamela Yea

3. Discussion on I-40 and Canada Road Interchange project. (Lawrence/Hess)
In the meeting at Nashville, TDOT supported the Diamond design. The overall feeling of citizens is to “just get something done”. Once a decision is made, a public meeting will be held to announce the design decision. Once a decision is made, we need to determine to support it and push for it. Chairman Lawrence will check on the status of this project with Interim City Engineer, David Smith.

4. Discussion on the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)
Husband and wife teams will count as one. Seventeen are signed up counting families as individuals.

EDC_lakelandtn@yahoo.com is the email account that Mr. Lawrence has set up.

Chairman Lawrence has given J Higbee a list of items that the Retail Development Team will want to look at such as: most recent Census information, most recent transportation plan, and land use map.

Connie Hess will coordinate a meeting during the second week of September. The meetings will probably be scheduled on Tuesday or Thursday afternoon or evening.
General discussion, No action taken.

VII. NEW BUSINESS:
2. Discussion and/or action regarding EDC participation in the Mid-south Fall Retailer Kickoff event. (Lawrence)

Following discussion, John Dudas moved to ask City Manager, Robert Wherry, if the City of Lakeland would sponsor two Economic Development Commission members selected by the EDC Chairman to attend the Mid-south Fall Retailer Kickoff event. Motion seconded by Don Oliver.

Motion carried, voice vote, all in favor.

Don Oliver made a motion for the Lakeland Economic Development Commission to sponsor a golf hole for $100 at the Mid-south Fall Retailer Kickoff event. Pamela Womack seconded the motion.
Motion carried, voice vote, all in favor.

VIII. ANNOUNCEMENTS:
John Dudas announced Lake Forest, Phase 1, will be going to Municipal Planning Commission for final approval on August 20, 2007.

Mark Lawrence announced the final reading on the Sign Ordinance will be Wednesday, August 1, 2007.

IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:44 p.m.

These minutes were approved August 23, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T08:06:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
SPECIAL MEETING MINUTES
SATURDAY, JUNE 2, 2007, 7 AM
CRACKER BARREL, 9649 DAVIES PLANTATION rOAD,
LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 7:05 a.m., Saturday, June 2, 2007.

II. ROLL CALL:
Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.

Kathleen Brasfield, John Dudas, and Melissa Smtihmier were absent.

Lakeland City Staff members present were Robert Wherry and Theresa Meyer.

III. OLD BUSINESS:
1. Discussion and possible action on the I-40 & Canada Road Interchange Project.

One Public Hearing will be held after TDOT selects the design option for the I-40 and Canada Road interchange. The Interim City Engineer David Smith and Construction Engineer James Collins will travel to Nashville Monday, June 18, to meet with TDOT officials and deliver petitions and letters supporting the Single Point Urban Interchange design.

Petitions and letters need to be returned to City Hall by 4:30 p.m. on Friday, June 15. Suggested methods for obtaining signatures and letters are: a mass mailing to residents, posting signs requesting support at the interchange, distributing letter/petitions at local businesses, publishing information and documents on the City website, emailing HOAs, distributing letters/petitions at interchange.

Copies of the letter and petition were reviewed. Following brief discussion, EDC members signed letters/petitions and took multiple copies for distribution.

IV. ADJOURNMENT:
There being no other business to discuss, Randy Nicolson moved to adjourn the meeting, seconded by Josh Roman.
Motion carried, voice vote, all in favor.

The meeting adjourned at 7:42 a.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T07:57:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, May 24, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, May 24, 2007.

II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Josh Roman, and Pamela Womack were present.

John Dudas and Melissa Smithmier were absent.

Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, April 26, 2007, 6:30 p.m.

Mark Lawrence requested the April 26, 2007 Minutes be amended under Old Business, Item #1 to read “due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.”

Connie Hess moved to approve the minutes as amended. Motion seconded by Kathleen Brasfield.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
Guests present were Lakeland resident, Jerry Chism, who has expressed interest in participating in the Retail Development Team, Chuck Marquest, TVA Leader of Consumer Connection program, and Lakeland resident and Park Board member, Hank Hess.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
Next meeting will be held on Thursday, June 14 at 11:30 AM at Stonebridge Clubhouse. The next business “after hours” meeting will be Thursday, July 12, at 5:30 PM, at the Oakwood Clubhouse. Chuck Marquest, TVA Leader of the Consumer Connection, is the scheduled speaker for this meeting.

The Chamber needs help recruiting new members. There are 28 paid members.

The Chamber is encouraging businesses to set up booths and participate in the “Happy Birthday, Lakeland” celebration.

Update on new business inquiries/licenses. (Staff)
No report submitted; no report given.

Update on Planning Department. (Higbee)
The Municipal Planning Commission approved the Preliminary Site Plan for Fairway Meadows Commercial Development, Lot 4. This is an 8750 square foot retail development located next to the Highway 64 Auto Zone (one building with multiple spaces). They still have to submit a Final Site Plan.

The Corner Shops of Canada Road was approved in April. Jim Atkinson is handling the project. Revisions have been recommended to improve its appearance.

The website Planning page is now available at www.lakelandtn.gov.

Copies of the Lakeland Development Handbook are available and will be distributed to Boards and Commissions.

The REDC study is scheduled to be completed June 30 by University of Memphis.

Update on Lakeland Special Census. (Wherry)
The final count was 10,848. The figure will be verified by the State. Ten percent of ten percent will be checked.

VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)

White paper was distributed (copy attached). The purpose is to decide whether or not the EDC should move forward on making a recommendation for use within the City or to help attract businesses. Providing wireless access will help promote a positive image and make Lakeland more attractive to businesses.

Following general discussion, Mark Lawrence moved to continue the discussion with the inclusion of cost estimates from a least two potential providers as well as a bullet-point preparation of cost/benefit analysis. Don Oliver seconded the motion.
Motion carried, voice vote, all in favor.

2. Discussion on participation in the TVA “Consumer Connection” Community Retail Development Program. (Lawrence)

The following individuals have expressed an interest in participating in the program: Jerry Chism, Gerrit Verschuur, Hank and Connie Hess, Rudolph Jones, Kathleen and Michael Brasfield.

Chuck Marquest was introduced as the point of contact for the Consumer Connection Program. Following a brief overview of the program, Chairman Lawrence opened the floor for questions.

The purpose of the program is to design a retail attraction package. The plan will be adapted to suit the City of Lakeland.

The team will begin in September 2007 with a minimum of 10-15 participants.

3. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)

A public meeting will be held once TDOT makes a decision on a design for the I-40/Canada Road Interchange.

Brochures were prepared to educate individuals about the two designs being considered.

Motion made by Connie Hess to suspend the rules to permit Hank Hess to comment. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.

Mr. Hess suggested compiling form letters, distributing the letters to the general public with return envelopes, and hand-delivering returned letters to State and local officials.

Following general discussion, Josh Roman moved to have City Manager, Robert Wherry, produce and distribute letters with the appropriate return envelope. Randy Nicholson seconded the motion.
Motion carried, voice vote, all in favor.

Connie Hess moved to produce two informational brochures. One general brochure to be distributed to the general public and a detailed brochure to be inserted with the letters. Josh Roman seconded the motion.
Motion carried, voice vote, all in favor.

VII. NEW BUSINESS:
Connie Hess moved to add an Economic Development Commission representative to serve on the Advisory Committee with Farr and Associates on the Code re-write.

Procedural question: Commissioner Nicholson questioned whether action could be taken on an item that had not been placed on the Agenda.

Following general discussion, the item was tabled until the June 28, 2007 Agenda.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, Connie Hess moved to adjourn the meeting, seconded by Don Oliver.
Motion carried, voice vote, all in favor.

The meeting adjourned at 8:50 p.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder

2007-07-09T07:50:00.000-07:00

CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, April 26, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER:
The meeting was called to order at 6:34 p.m., Thursday, April 26, 2007.

II. ROLL CALL:
Kathleen Brasfield, Connie Hess, Mark Lawrence, Randy Nicholson, Don Oliver, Melissa Smithmier and Pamela Womack were present.

John Dudas and Josh Roman were absent.

Lakeland City Staff members present were Robert Wherry, J Higbee, and Theresa Meyer.

At the consensus of the Board, Chairman Lawrence opened the floor for discussion on New Business Item 2.

VII. NEW BUSINESS:
2. Discussion on participation in the TVA Consumer Connection Community Retail Development program. (Lawrence)

An 8- 20 member volunteer subcommittee of the EDC would work with an assigned mentor who would assist in the development of a Retail Attraction Strategic Plan.

Following general discussion, Melissa Smithmier moved to schedule a public meeting with the intention of forming a subcommittee from those showing interest. Seconded by Pamela Womack.

Voice vote, all in favor, motion carried.

A July “after hours” meeting was suggested with subcommittee work to begin this fall.

Chairman Lawrence challenged each member of the EDC to submit five contacts that may be interested in participating in the retail development subcommittee.

III. APPROVAL OF MEETING MINUTES:
EDC Regular Meeting Minutes, February 22, 2007, 6:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.

EDC Special Meeting Minutes, April 12, 2007, 7:30 p.m.
Don Oliver moved to accept the minutes as written. Seconded by Melissa Smithmier.
Approved by acclamation.

IV. PUBLIC DISCUSSION:
None.

V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Oliver)
The Chamber has 28 paid members as of 03/31/07 and is looking to increase the number. Chamber meeting locations have changed. Luncheons will be held at the Stonebridge Golf Course Clubhouse and the after hours meetings will be held at the Oakwood Clubhouse. The next Chamber meeting will be May 10 at 11:30 a.m. at Stonebridge Clubhouse.

A ribbon cutting was held at Centerpoint Church.

The Chamber is currently working on a logo.

The Chamber will be involved in the June 3 Lakeland Birthday Celebration and will encourage businesses to participate by setting up booths or giving away products. The Chamber is the sponsor for the Lakeland Birthday Cake.

Update on new business inquiries/licenses. (Staff)
No report given.

Update on Planning Department. (Higbee)
Corner Shops, a new development located at the northwest corner of Highway 64 and Canada Road, got through its Preliminary Site Plan approval. They are working through the DRC. Once through DRC, they will go back to MPC for final plat approval. They are expected to open during the first quarter of 2008. It is estimated that this development could bring $75,000+ in revenues annually.

Two other new filings:

- Starbucks at I-40 and Canada Road (next to the Relax Inn). It is a larger center with Starbucks being one of its tenants.

- Highway 64 next to AutoZone - Fairway Meadows Commercial, Lot #4, retail or retail/office in one building.

Mr. Higbee reported that the Lakeland Commons Planned Development on Seed Tick Road (30 acres of Commercial) is still being revised.

For additional information, see “Status on EDC items from the Planning Department” memo dated 04/11/07. (Copy Attached)

Mr. Higbee announced the May 7, 2007 public meeting for the codes project with Farr & Associates. They will conduct a visual preference survey which will help them form the codes.

The City’s website, www.lakelandtn.gov, will soon include Planning pages containing Ordinances, Comp Plan, and the new Development Handbook.

Update on Lakeland Special Census 2007. (Wherry)
The current count is approximately 9500. It is estimated the figure will rise to 10,200+. The City will receive $109,000 per 1000 residents in state-shared revenues.

VI. OLD BUSINESS:
1. Discussion and/or action on wireless access in key City locations. (Roman)
Due to Mr. Roman’s absence, discussion on wireless access in key City locations has been tabled until the May 24, 2007, meeting.

2. Discussion on status of Community Input Survey. (Smithmier)
Ms. Smithmier moved to dismiss the survey based on information provided by Mark Herbison of the Memphis Regional Chamber regarding the availability of market information to retailers from other sources.
Approved by acclamation.

3. Discussion on New Business Welcome Packet. (Lawrence)
Mr. Lawrence reviewed the current contents of the New Business Welcome Packet and recommends the packet remain “as is”.
No Action Taken.

4. 2007 Goals and Objectives. (Hess)
Mr. Lawrence indicated that the Consumer Connection will incorporate over half of the goals contained in the EDC 2007 Goals and Objectives list. Some of the goals will be followed through from an activity standpoint by virtue of the Chamber of Commerce. Once the Development Handbook and Ordinances are re-written, EDC could host another Developer Open House this fall.

Following general discussion, Melissa Smithmier moved to adopt the 2007 Goals and Objectives as written adding the TVA Consumer Connection. (Copy Attached)
Seconded by Kathleen Brasfield.
Motion carried, voice vote, all in favor.

VII. NEW BUSINESS:
1. Discussion on I-40/Canada Road Public Education Meeting. (Smithmier)
A meeting was held on Monday, 04/23/07, to discuss ways to get the I-40 and Canada Road interchange in front of the public and get them educated before the upcoming public hearing. The State supports the City’s choice of the single-point urban interchange. It is expected to last 50 years versus 20 years for the diamond. The single-point urban interchange uses less land and less concrete, but costs $2 million more to build because of the retaining walls.

A public hearing is expected to take place around May or June. Following the hearing, there will be 30 or 60 days to get citizen comments in before the final decision regarding the type of interchange to be built.

A marketing piece is being constructed to help educate the citizens before the public hearing. It was suggested that a meeting be held prior to the public hearing to educate the public on what they will need to do. The goal is to distribute brochures, place information in Citywatch, get publicity from local news media, and dispense information at the Lakeland Birthday Celebration. Additional avenues for distribution of information to reach Lakeland residents are meeting with HOA leaders and doing a mass mailing to all residents.
No Action Taken.

VIII. ANNOUNCEMENTS:
None.

IX. ADJOURNMENT:
There being no other business to discuss, the meeting adjourned at 8:17 p.m.

These minutes were approved June 28, 2007.

Mark Lawrence, Chairman

ATTEST:

Sontidra Franklin, City Recorder