CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, MARCH 27, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:32 p.m., Thursday, March 27, 2008, by Mark Lawrence, Chairman.
II. ROLL CALL:
Don Barber Absent (excused)
Shirlee Clark Absent (excused)
John Dudas Present (via telephone)
Mark Hartz Present
Connie Hess Absent (excused)
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent (excused)
City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer
III. APPROVAL OF MEETING MINUTES:
Motion made by Vice-Mayor Mark Hartz to approve the EDC Regular Meeting Minutes, February 28, 2008, 6:30 p.m. as written. Seconded by Boyd Ruppelt.
Motion carried, voice vote, all in favor.
IV. PUBLIC DISCUSSION:
Nikki Wheetley, 3296 Glenhill Lane, spoke regarding Old Business Item #1, Wi-Fi and Surveillance Project. Ms. Wheetley provided the Board with information on an additional Wi-Fi service provider.
(See Attachment)
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
No report.
Update on New Business Licenses. (Franklin)
There were no new businesses to report since the February 28, 2008 meeting.
Clarification on the type of service provided by “N-Hance” (a business included on the New Businesses Report dated January 18, 2008) which is a remodeling and refinishing business.
Update on Planning Department. (Higbee)
A printed report dated March 21, 2008, was included in the EDC Agenda packet. Mr. Higbee noted that the projects contained in the report have already been in the loop since the previous Economic Development Commission meeting.
A Pre-application Conference was held regarding a 102-acre site at Canada Road and I-40 for a proposed mixed use development. It is not known when or if it will be filed. The applicant was advised to wait until the new regulations are done.
Mr. Higbee answered questions regarding the developments contained in the Planning Department Report dated March 21, 2008.
Mr. Higbee directed the group to the Planning Department Announcements page located in the Announcement Section of the packet. The report contains the dates of the April meetings regarding the new land development regulations.
Mr. Higbee commented briefly about the public meetings for the new land regulations. Every meeting is a public meeting, and the public is invited to come and interact. The meetings listed for Boards and Commissions are designed to get interaction with them. They will receive an overview of the project and will also cover issues specific to the individual boards. The Builders/Developers meeting is designed to get interaction with Builders and Developers. The public meeting on April 23 and Planner Q&A meeting are for “all-comers”.
FARR and Associates met with the Advisory Committee on March 25. The discussion focused primarily on new zoning districts, permitted uses within the zoning districts, and building types. Previously, the committee received information about subdivision types and conservation methods. In May or June FARR will be bringing in street types and details such as landscaping and parking.
Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
Mr. Lawrence reported fielding questions from team members who received the training to use the Claritas Demographic Marketing Database and Crittenden Retailer Database. The team will meet soon to discuss retail space availability with the Lakeland Station re-development project and the Corner Shops project.
VI. OLD BUSINESS:
1. Update and possible recommendation on Wi-Fi and Surveillance Project. (Roman/Wherry)
Josh Roman provided a brief overview of the project. Following Mr. Roman’s presentation, Forest Man of Critical Edge Technology, LLC, provided additional information and answered questions presented by the Board.
Motion made by Mark Lawrence to relax the rules and entertain questions from the audience. Seconded by Vice-Mayor Hartz.
Motion carried, voice vote, all in favor.
Following general discussion, Josh Roman moved to recommend that the Board of Commissioners approve this Wi-Fi Surveillance Project with a maximum budget of $80,000 to allow the City Manager to negotiate pricing and determine best hosting options. Seconded by Boyd Ruppelt.
Motion carried, role call vote, 5-0-0
John Dudas Yea
Mark Hartz Yea
Mark Lawrence Yea
Joshua Roman Yea
Boyd Ruppelt Yea
2. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Motion made by Mark Lawrence to remove Old Business Item 2 and postpone any further discussion indefinitely until such point as the Municipal Planning Commission would raise Lakeland Commons. Seconded by Josh Roman.
Motion carried, voice vote, Hartz, Lawrence, Roman and Ruppelt in favor; Dudas abstained.
VII. NEW BUSINESS:
None.
VIII. ANNOUNCEMENTS:
Chairman Lawrence referred the group to the schedule of the upcoming public meetings regarding the new land development regulations contained in the packet encouraging individuals to attend when possible.
Vice-Mayor Hartz encouraged the group to visit Yume Sushiya located at 8950 Highway 64 in Lakeland.
John Dudas asked if there was any new information on the I-40 Interchange project. The City has contacted Representative Blackburn’s office and asked for assistance in getting rapid federal review. Kimley-Horne will submit the design criteria/specifications to TDOT to present to federal representatives to help expedite the process.
IX. ADJOURNMENT:
There being no other business to discuss, Josh Roman moved to adjourn the meeting. Mark Lawrence seconded the motion.
Motion carried, voice vote, all in favor.
The meeting adjourned at 7:45 p.m.
These minutes were approved April 24, 2008.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
Thursday, May 15, 2008
EDC MEETING MINUTES, FEBRUARY 28, 2008
CITY OF LAKELAND
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 28, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, February 28, 2008, by Mark Lawrence, Chairman.
II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (Arrived at 6:45 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent
City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer
III. APPROVAL OF MEETING MINUTES:
Action on EDC Regular Meeting Minutes dated January 24, 2008, 6:30 p.m.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
None.
Motion made by Mark Lawrence to move New Business Item 2, “Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties” in front of Reports From Members of the Board. There were no objections.
Motion carried, voice vote, all in favor.
* NEW BUSINESS:
2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence)
Prior to introducing Ray Gill, 8100 Lakeland Station, Cordova, of Ray Gill properties, Rudolph Jones, 4836 Canada Road, distributed information on “Context Sensitive Solutions” and made brief comments on context sensitive design and community involvement in the process.
Ray Gill, spoke about the process of matching community consumers (the citizens) with providers of community services and identifying what is possible and feasible in the attraction of those types of retailers into the Lakeland market.
General discussion followed Mr. Gill’s presentation.
No action taken.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mr. Roman reported that approximately 70 people attended the Annual Chamber Kick-Off meeting held Tuesday, February 19, with guest speaker Memphis Head Football Coach, Tommy West.
Melissa Smithmier is the Chamber President and Don Oliver is Vice-President.
Update on New Business Licenses. (Franklin)
Ms. Franklin reported five new businesses since the January 24, 2008 meeting.
Update on Planning Department. (Higbee)
The Preliminary Site Plan for the Lakeland Outlet Mall was approved by the MPC on January 22 and by the DRC on February 12. The Final Site Plan is moving forward to the March 17 MPC meeting. They are adding 24,000 square feet to the existing footprint of the main building and are re-doing the facade.
The Lakeland Commons project is still pending.
Several meetings were held in January and December to review one of three or four waves of codes and suggestions for coding that Farr & Associates brought us. The project is less than one-third of the way done. The next few months will be a very busy period.
Mr. Higbee would like to make a presentation to the EDC to bring them up to speed on the code re-write project. Chairman Lawrence will contact Mr. Higbee to schedule the meeting.
Mr. Higbee provided copies of the MPC New Projects Monthly Report dated 02/06/08 for EDC Members.
Mr. Higbee has continued to work on the retail database he developed and inquired about the participation of the Retail Development Team.
Update on Wi-Fi and Surveillance Project. (Roman)
The project is progressing. Bids have been obtained for presentation to the Board of Commissioners at the March 24 Work Session. City Hall Park will be the pilot project with Wi-Fi and video surveillance.
Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The City, through involvement in the TVA Consumer Connection Program, has access to the Claritas Demographic Marketing Database as well as the Crittenden Retailer Database. Retail Development Team members met at St. Francis Hospital on Thursday, February 21, and received database training. Passwords were distributed to team members so they could do data mining. The training was successful.
The next meeting will be held in the month of March.
Update on Interchange Re-development. (Stuckert)
The design process should take approximately 1.5 years. A footprint for the interchange is needed. City Manager Robert Wherry will check to see if a footprint will be available prior to the projected 1.5 years.
Update on DRC Approval of Site Plans for the Mall. (Higbee)
This item was covered by Mr. Higbee in the “Update on Planning Department”.
Following a five-minute recess, the meeting reconvened at 7:43 p.m.
VI. OLD BUSINESS:
None.
VII. NEW BUSINESS:
1. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Cory Brady of SR Consulting, 5909 Shelby Oaks Drive, Memphis, distributed copies of the presentation and a Memorandum summarizing a Market Study for the Lakeland Commons Planned Mixed Use Development. Mr. Brady was asked to provide information on the site plan and its potential tenants.
Following Mr. Brady’s presentation, the floor was opened for a brief Question and Answer period with property owners David Shores and Vince Smith.
A motion was made by Josh Roman to table the item until the next meeting and adjourn. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.
*2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence) (This item was taken out of order following approval of minutes.)
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
The meeting adjourned at 8:44 p.m.
These minutes were approved March 27, 2008.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
ECONOMIC DEVELOPMENT COMMISSION
MEETING MINUTES
THURSDAY, FEBRUARY 28, 2008, 6:30 PM
CITY HALL, LAKELAND, TENNESSEE 38002
I. CALL TO ORDER:
The meeting was called to order at 6:35 p.m., Thursday, February 28, 2008, by Mark Lawrence, Chairman.
II. ROLL CALL:
Don Barber Present
Shirlee Clark Present
John Dudas Present (Arrived at 6:45 p.m.)
Mark Hartz Present
Connie Hess Present
Mark Lawrence Present
Joshua Roman Present
Boyd Ruppelt Present
Pamela Womack Absent
City of Lakeland staff members present:
City Manager, Robert Wherry
Growth Management Director, J Higbee
Executive Assistant, Theresa Meyer
III. APPROVAL OF MEETING MINUTES:
Action on EDC Regular Meeting Minutes dated January 24, 2008, 6:30 p.m.
Approved by acclamation.
IV. PUBLIC DISCUSSION:
None.
Motion made by Mark Lawrence to move New Business Item 2, “Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties” in front of Reports From Members of the Board. There were no objections.
Motion carried, voice vote, all in favor.
* NEW BUSINESS:
2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence)
Prior to introducing Ray Gill, 8100 Lakeland Station, Cordova, of Ray Gill properties, Rudolph Jones, 4836 Canada Road, distributed information on “Context Sensitive Solutions” and made brief comments on context sensitive design and community involvement in the process.
Ray Gill, spoke about the process of matching community consumers (the citizens) with providers of community services and identifying what is possible and feasible in the attraction of those types of retailers into the Lakeland market.
General discussion followed Mr. Gill’s presentation.
No action taken.
V. REPORTS FROM MEMBERS OF THE BOARD:
Update on Lakeland’s Chamber of Commerce. (Roman)
Mr. Roman reported that approximately 70 people attended the Annual Chamber Kick-Off meeting held Tuesday, February 19, with guest speaker Memphis Head Football Coach, Tommy West.
Melissa Smithmier is the Chamber President and Don Oliver is Vice-President.
Update on New Business Licenses. (Franklin)
Ms. Franklin reported five new businesses since the January 24, 2008 meeting.
Update on Planning Department. (Higbee)
The Preliminary Site Plan for the Lakeland Outlet Mall was approved by the MPC on January 22 and by the DRC on February 12. The Final Site Plan is moving forward to the March 17 MPC meeting. They are adding 24,000 square feet to the existing footprint of the main building and are re-doing the facade.
The Lakeland Commons project is still pending.
Several meetings were held in January and December to review one of three or four waves of codes and suggestions for coding that Farr & Associates brought us. The project is less than one-third of the way done. The next few months will be a very busy period.
Mr. Higbee would like to make a presentation to the EDC to bring them up to speed on the code re-write project. Chairman Lawrence will contact Mr. Higbee to schedule the meeting.
Mr. Higbee provided copies of the MPC New Projects Monthly Report dated 02/06/08 for EDC Members.
Mr. Higbee has continued to work on the retail database he developed and inquired about the participation of the Retail Development Team.
Update on Wi-Fi and Surveillance Project. (Roman)
The project is progressing. Bids have been obtained for presentation to the Board of Commissioners at the March 24 Work Session. City Hall Park will be the pilot project with Wi-Fi and video surveillance.
Update on TVA Consumer Connection Community Retail Development Program. (Lawrence)
The City, through involvement in the TVA Consumer Connection Program, has access to the Claritas Demographic Marketing Database as well as the Crittenden Retailer Database. Retail Development Team members met at St. Francis Hospital on Thursday, February 21, and received database training. Passwords were distributed to team members so they could do data mining. The training was successful.
The next meeting will be held in the month of March.
Update on Interchange Re-development. (Stuckert)
The design process should take approximately 1.5 years. A footprint for the interchange is needed. City Manager Robert Wherry will check to see if a footprint will be available prior to the projected 1.5 years.
Update on DRC Approval of Site Plans for the Mall. (Higbee)
This item was covered by Mr. Higbee in the “Update on Planning Department”.
Following a five-minute recess, the meeting reconvened at 7:43 p.m.
VI. OLD BUSINESS:
None.
VII. NEW BUSINESS:
1. Presentation and possible action on Lakeland Commons Site & Occupancy Planning by Cory Brady. (Lawrence)
Cory Brady of SR Consulting, 5909 Shelby Oaks Drive, Memphis, distributed copies of the presentation and a Memorandum summarizing a Market Study for the Lakeland Commons Planned Mixed Use Development. Mr. Brady was asked to provide information on the site plan and its potential tenants.
Following Mr. Brady’s presentation, the floor was opened for a brief Question and Answer period with property owners David Shores and Vince Smith.
A motion was made by Josh Roman to table the item until the next meeting and adjourn. Motion seconded by Connie Hess.
Motion carried, voice vote, all in favor.
*2. Presentation and possible action on Attracting Retail by Ray Gill of Ray Gill Properties. (Lawrence) (This item was taken out of order following approval of minutes.)
VIII. ANNOUNCEMENTS:
None.
IX. ADJOURNMENT:
The meeting adjourned at 8:44 p.m.
These minutes were approved March 27, 2008.
Mark Lawrence, Chairman
ATTEST:
Sontidra Franklin, City Recorder
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